Okaloosa County School Board — Workshop Meeting, July 9, 2015 — reading text

in batting cages in the amount of $7,440.00, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,440.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Laurel Hill School for concrete in batting cages in the amount of $7,440.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Laurel Hill School for concrete in batting cages in the amount of $7,440.00. File Attachments Laurel Hill Concrete Quote.pdf (451 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 7-13-15.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 School Donations presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $60,027.38 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve acceptance of school donations. Public Content Okaloosa County schools periodically receive donations over $500.00 from public and private donors, some of whom wish to remain anonymous. These donations are reported to the School Board for approval/ acknowledgement through the Finance Department. Donors specify in writing the name of the school(s) and the purpose of the donation. Donations have assisted Okaloosa County students in many programs, both curricular and extra-curricular. File Attachments Donations 2015-07-13.pdf (82 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Change of Intent - Donation from the Air Force Armament Museum to the STEMM Center presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $60,000.00 Budgeted : Yes Budget Source : Donation Recommended Action : Motion to approve changing the intent of the Air Force Armament Museum's donation to the STEMM Center. Public Content On September 24, 2014, the Air Force Armament Museum donated $60,000 to the STEMM Center. The donation was originally intended to renovate the STEMM Academy multipurpose room as approved through Item 7.9 of the October 13, 2014, agenda. Due to an unsuccessful bid process, the Air Force Armament Museum has authorized the funds be used in support of the Engineers for America Program (EFA) and STEM specific initiative at the STEMM Center as indicated in the attached letter. File Attachments Donation Change 2015-07-13.pdf (354 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Request to close the current Elliott Point Elementary School Internal Funds checking account at First National Bank and Trust and open a new account at Coastal Bank and Trust effective July 14, 2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve request to close the current Elliott Point Elementary School Internal Funds checking account at First National Bank and Trust and open a new account at Coastal Bank and Trust effective July 14, 2015. Public Content Per School Board Policy 2-8(A), the School Board shall approve all depositories of School Board funds including school internal accounts. Depositories must be banks, savings and loan associations, and/or credit unions which are authorized to conduct business in Florida pursuant to Chapter 280, Florida Statutes. Elliott Point Elementary School is requesting permission to close their current Internal Funds checking account at First National Bank and Trust and open a new account at Coastal Bank and Trust due to monthly service fees charged by First National Bank and Trust. Statutory Authority: Section 230.22(2), Florida Statutes File Attachments ElliottPt-BankChange-Agenda 2015-07-13.pdf (126 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Fiscal Year 2014-2015 Inventories from all schools and departments, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Fiscal Year 2014-2015 Inventories from all schools and departments. Public Content The District currently owns 10,198 assets with an original value of $363.8 million and a current book value of $206.7 million as of June 17, 2015. The District is requesting Board Approval to remove 85 assets with a current book value of $14,991.92, reflecting a .007% reduction in District assets. The assets will be removed effective June 30, 2015. As required under General Authority and Law Implemented – Chapter 274, Florida Statutes, “Tangible Personal Property Owned by Local Governments,” a complete physical inventory of all property shall be taken annually, compared to property records, and all discrepancies shall be traced and reconciled. F.S. 274.02 File Attachments Fiscal Year 2014 - 2015 Other Inventory Items.pdf (15 KB) Fiscal Year 2014 - 2015 Missing Inventory Items.pdf (34 KB) Fiscal Year 2014 - 2015 Inventory.pdf (43 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided