Okaloosa County School Board — Workshop Meeting, July 9, 2015

Thursday, July 9, 2015 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Invocation Subject : 1.1 Invocation offered by Mary Beth Jackson Meeting : Jul 9, 2015 - Workshop Meeting Type : Procedural 2. Opening of Meeting Subject : 2.1 Pledge of Allegiance led by Cathy Thigpen Meeting : Jul 9, 2015 - Workshop Meeting Type : Procedural 2. Opening of Meeting Subject : 2.2 Call to Order by the Chairman Meeting : Jul 9, 2015 - Workshop Meeting Type : Procedural 3. Approval of Agenda Subject : 3.1 Employee Suspension, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. (Tabled 6-22-2015) Meeting : Jul 9, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to remove from the table the Superintendent's recommendation for the suspension of Employee #111371. (Superintendent has withdrawn the recommendation) 3. Approval of Agenda Subject : 3.2 Changes to Agenda and Approval of Agenda Meeting : Jul 9, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. 4. Visitors Subject : 4.1 Legislative Update, presented by Senator Don Gaetz Meeting : Jul 9, 2015 - Workshop Meeting Type : Report Public Content Senator Don Gaetz have requested the opportunity to provide information on newly adopted legislation related to education. 6. Personnel Appointments Subject : 6.1 Appointment of Assistant Principal II, Davidson Middle School, recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II, Davidson Middle School. 6. Personnel Appointments Subject : 6.2 Appointment of Principal, Destin Elementary School, recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Destin Elementary School. 6. Personnel Appointments Subject : 6.3 Appointment of the Human Resources Specialist, Training and Development, recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Human Resources Specialist, Training and Development. 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of June 4 - 24, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jul 9, 2015 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of June 4 - 24, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel June 4 - 24.pdf (34 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of June 4 - 24, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jul 9, 2015 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of June 4 - 24, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel June 4 - 24 2015.pdf (23 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Impact 100 Grant. presented by Henry Kelley, Program Director, Community Affairs Meeting : Jul 9, 2015 - Workshop Meeting Type : Information Public Content The Okaloosa Public Schools Foundation (OPSF) wishes to apply for an Impact 100 Northwest Florida grant of $107,000 to create a Science, Technology, Engineering, Math and Medicine (STEMM) based education program in six high school Science clubs and the Okaloosa STEMM center through the use of 3D printers. This program will teach students how to plan, design, build and fly unmanned aerial vehicles (UAV) and culminate in a 3 part annual "Grand Prix" race of UAV's. The competitions will provide an opportunity for students to compete against other schools and designs. It will also provide an opportunity for us to have community partners participate in the competitions. This program will be part of extra-curricular activities, and it is not anticipated to add any additional expense to the District. The grant will pay for the equipment, start up, and other expenses, and the OPSF will work with our community partners for additional funding. The Impact 100 grants must be made by a 501(c)(3) non-profit organization, and the OPSF qualifies to apply for the grant. This grant application is due to Impact 100 NWF on July 15th. With the approval of the Okaloosa County School Board on July 13th, 2015, we will submit the completed application to Impact 100 NWF. If awarded, funding would occur in the November 2015 time frame. File Attachments Impact 100 GrantApplication2015.pdf (342 KB) Impact 100 Grant Letter.pdf (499 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 2015-2016 Legisaltive Budget Results, presented by Rita Scallan, Chief Financial Officer Meeting : Jul 9, 2015 - Workshop Meeting Type : Report 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of Workshop Meeting of June 18, 2015; Minutes of Regular Meeting of June 22, 2015; Minutes of Budget Workshop of June 29, 2015; Minutes of Special Meeting of July 1, 2015, recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of June 18, 2015; Minutes of Regular Meeting of June 22, 2015; Minutes of Budget Workshop of June 29, 2015; Minutes of Special Meeting of July 1, 2015. Public Content The minutes of Board meetings must be approved by the Board. File Attachments 7-1-2015 Attorney-Client Session DRAFT.pdf (71 KB) 6-29-2015 Budget Workshop DRAFT.pdf (171 KB) 6-18-2015 Workshop DRAFT.pdf (182 KB) 6-22-2015 Meeting DRAFT.pdf (188 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 3 School Board Member Capital Outlay Funds to Laurel Hill School for concrete in batting cages in the amount of $7,440.00, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,440.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Laurel Hill School for concrete in batting cages in the amount of $7,440.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Laurel Hill School for concrete in batting cages in the amount of $7,440.00. File Attachments Laurel Hill Concrete Quote.pdf (451 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 7-13-15.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 School Donations presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $60,027.38 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve acceptance of school donations. Public Content Okaloosa County schools periodically receive donations over $500.00 from public and private donors, some of whom wish to remain anonymous. These donations are reported to the School Board for approval/ acknowledgement through the Finance Department. Donors specify in writing the name of the school(s) and the purpose of the donation. Donations have assisted Okaloosa County students in many programs, both curricular and extra-curricular. File Attachments Donations 2015-07-13.pdf (82 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Change of Intent - Donation from the Air Force Armament Museum to the STEMM Center presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $60,000.00 Budgeted : Yes Budget Source : Donation Recommended Action : Motion to approve changing the intent of the Air Force Armament Museum's donation to the STEMM Center. Public Content On September 24, 2014, the Air Force Armament Museum donated $60,000 to the STEMM Center. The donation was originally intended to renovate the STEMM Academy multipurpose room as approved through Item 7.9 of the October 13, 2014, agenda. Due to an unsuccessful bid process, the Air Force Armament Museum has authorized the funds be used in support of the Engineers for America Program (EFA) and STEM specific initiative at the STEMM Center as indicated in the attached letter. File Attachments Donation Change 2015-07-13.pdf (354 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Request to close the current Elliott Point Elementary School Internal Funds checking account at First National Bank and Trust and open a new account at Coastal Bank and Trust effective July 14, 2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve request to close the current Elliott Point Elementary School Internal Funds checking account at First National Bank and Trust and open a new account at Coastal Bank and Trust effective July 14, 2015. Public Content Per School Board Policy 2-8(A), the School Board shall approve all depositories of School Board funds including school internal accounts. Depositories must be banks, savings and loan associations, and/or credit unions which are authorized to conduct business in Florida pursuant to Chapter 280, Florida Statutes. Elliott Point Elementary School is requesting permission to close their current Internal Funds checking account at First National Bank and Trust and open a new account at Coastal Bank and Trust due to monthly service fees charged by First National Bank and Trust. Statutory Authority: Section 230.22(2), Florida Statutes File Attachments ElliottPt-BankChange-Agenda 2015-07-13.pdf (126 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Fiscal Year 2014-2015 Inventories from all schools and departments, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Fiscal Year 2014-2015 Inventories from all schools and departments. Public Content The District currently owns 10,198 assets with an original value of $363.8 million and a current book value of $206.7 million as of June 17, 2015. The District is requesting Board Approval to remove 85 assets with a current book value of $14,991.92, reflecting a .007% reduction in District assets. The assets will be removed effective June 30, 2015. As required under General Authority and Law Implemented – Chapter 274, Florida Statutes, “Tangible Personal Property Owned by Local Governments,” a complete physical inventory of all property shall be taken annually, compared to property records, and all discrepancies shall be traced and reconciled. F.S. 274.02 File Attachments Fiscal Year 2014 - 2015 Other Inventory Items.pdf (15 KB) Fiscal Year 2014 - 2015 Missing Inventory Items.pdf (34 KB) Fiscal Year 2014 - 2015 Inventory.pdf (43 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 School Readiness Provider Application, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 13, 2015 Absolute Date : Jul 13, 2015 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the School Readiness Provider Application for services beginning July 1, 2015 through June 30, 2016. Public Content Mandated by Florida law, providers of services for children in programs receiving subsidized child care funding must annually complete the School Readiness Provider Application. Annually, The School Board of Okaloosa County, Florida receives funding from the Early Learning Coalition of Okaloosa & Walton Counties for the following eight (8) elementary schools: Antioch Elementary School, Bluewater Elementary School, Bob Sikes Elementary School, Edge Elementary School, Northwood Elementary School, Plew Elementary School, Riverside Elementary School and Wright Elementary School. An agreement for the periods of January 1, 2015 through December 31, 2015 was approved at the December 8, 2014 Board meeting. The State of Florida is now requiring that a new contract be implemented as of 7/01/15. The Early Learning Coalition of Okaloosa & Walton Counties has developed the statewide School Readiness Provider Application. The School Board of Okaloosa County, Florida, will begin the new contract year, July 1, 2015 through June 30, 2016 using this agreement. File Attachments ELC 2015-2016 CONTRACT.pdf (1,011 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Motor Vehicle Lease for Disaster Transportation  Services between The School Board of Okaloosa County and 195 Mattie M. Kelly Boulevard Operations, LLC, d/b/a Destin Healthcare and Rehabilitation Center, presented by Jay McInnis, Program Director of Transportation, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Motor Vehicle Lease for Disaster Transportation Services between The School Board of Okaloosa County and 195 Mattie M. Kelly Boulevard Operations, LLC, d/b/a Destin Healthcare and Rehabilitation Center, effective September 1, 2015 through August 31, 2016. Public Content This Agreement is needed in the event of inclement weather or other disaster to cause Destin Healthcare and Rehabilitation Center to have to evacuate their facility. If the need arises we would lease two(2) vehicles, which would be forty-four (44) passenger capacity handicap/wheelchair accessible school buses, selected by Lessor from its rolling fleet. This Agreement will be effective September 1, 2015 through August 31, 2016. File Attachments Motor Vehicle Lease - Destin HealthCare & Rehab Center.pdf (1,659 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Service Agreement #16-13 Brice Milton, presented by Vince Windham, Program Director, Purchasing and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,000.00 Budgeted : Yes Budget Source : Internal Funds, Stylemarchers Band Internal Account Recommended Action : Motion to approve Service Agreement #16-13 between Brice Milton and The School Board of Okaloosa County, FL on behalf of Choctawhatcee High School to provide Band/ Percussion Clinician services. Public Content Request approval of Service Agreement #16-13 between Brice Milton and The School Board of Okaloosa County, FL on behalf of Choctawhatchee High School to provide Band/Percussion Clinician services. The Provider will be paid $500.00 per month in clinician fees for up to twelve (12) months, for a total contract amount not to exceed $6,000.00. Funds will be paid from Internal, Stylemarchers Band Internal Account. The agreement is effective July 14, 2015 through June 30, 2016. A copy of the agreement is attached. For additional information, please contact John McArthur, Band Director, Choctawhatchee High School at (850) 833-6314. File Attachments SA# 16-13.pdf (41 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Service Agreement #16-14 Victoria Donahoo, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,600.00 Budgeted : Yes Budget Source : Internal Funds, Stylemarchers Band Internal Account Recommended Action : Motion to approve Service Agreement #16-14 between Victoria Donahoo and The School Board of Okaloosa County, FL on behalf of Choctawhatchee High School to provide Band/Percussion Clinician Services. Public Content Request approval of Service Agreement #16-14 between Victoria Donahoo and The School Board of Okaloosa County, FL on behalf of Choctawhatchee High School to provide Band/Percussion Clinician Services. The Provider will be paid $800.00 per month for up to twelve (12) months, for a total contact amount not to exceed $9,600.00. Funds will be paid from Internal Funds, Stylemarchers Band Internal Account. The agreement is effective July 14, 2015 through June 30, 2016. A copy of the agreement is attached. For additional information, please contact John McArthur, Band Director, Choctawhatchee High School at (850) 833-3614. File Attachments SA# 16-14.pdf (39 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Service Agreement #16-22 Emily Turner, presented by Vince Windham, Program Director, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,280.00 Budgeted : Yes Budget Source : Internal Funds, Dance Team Recommended Action : Motion to approve Service Agreement #16-22 between Emily Turner and The School Board of Okaloosa County, FL on behalf of Crestview High School to provide Dance Technique Services. Public Content Request approval of Service Agreement #16-22 between Emily Turner and The School Board of Okaloosa County, FL on behalf of Crestview High School to provide Dance Technique Services. The Provider will be paid $400.00 per month for up to twelve (12) months, for a total contract amount not to exceed $5,280.00. Funds will be paid from Internal Funds, Dance Team. A copy of the agreement is attached. For additional information, please contact Scherie Knopes, Dance Team, Crestview High School at (850) 689-7177. File Attachments SA# 16-22.pdf (43 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Service Agreement #16-24 Andrew Barberi, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,000.00 Budgeted : Yes Budget Source : Internal Funds, Style Marchers Band Account Recommended Action : Motion to approve Service Agreement #16-24 between Andrew Barberi and The School Board of Okaloosa County, FL on behalf of Choctawhatchee High School to provide provide Choreography Services. Public Content Request approval of Service Agreement #16-24 between Andrew Barberi and The School Board of Okaloosa County, FL on behalf of Choctawhatchee High School to provide provide Choreography Services for Choctawhatchee "A" Guard and World Guard. The Provider will be paid $1,500 per show for Field Shows, $2,000 for World Guard Shows, and $1,000 for "A" Guard Shows for a total up to $4,500. The Provider will be paid $25.00 per hour for additional choreography, tryouts, or judging, for a total contract amount not to exceed $5,000. Funds will be paid from internal account, Style Marchers. The contract is effective July 14, 2015 through June 30, 2016. A copy of the agreement is attached. For additional information, please contact John McArthur, Band Director, Choctawhatchee High School at (850) 833-3614. File Attachments SA# 16-24.pdf (45 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Service Agreement #16-26 Julie Henderson, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,400.00 Budgeted : Yes Budget Source : Internal Funds, Indianettes Recommended Action : Motion to approve Service Agreement #16-26 between Julie Henderson and The School Board of Okaloosa County, FL on behalf of Choctawhatchee High School to provide Hip Hop Choreography Services. Public Content Request approval of Service Agreement #16-26 between Julie Henderson and The School Board of Okaloosa County, FL on behalf of Choctawhatchee High School to provide Hip Hop Choreography Services. The Provider will be paid $300.00 per dancer for up to thirteen (13) varsity dancers, not to exceed $3,900.00. Any additional choreography, clinics, routines, tryouts, or judging services will be based on $25.00 per hour, not to exceed $1,500.00, for a total contract not to exceed $5,400.00. Funds will be paid from Internal Account, Indianettes. The contract is effective July 14, 2015 through June 30, 2016. A copy of the agreement is attached. For additional information, please contact Dee Dee Shank, Choctawhatchee High School at (850) 833-3614. File Attachments SA# 16-26.pdf (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Service Agreement #16-27 Christie Woodard, Presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,850.00 Budgeted : Yes Budget Source : Internal Funds, Band Boosters Recommended Action : Motion to approve Service Agreement #16-27 between Christie Woodard and The  School Board of Okaloosa County, FL on behalf of Niceville High School to provide Choreographer/ Instructor Services. Public Content Request approval of Service Agreement #16-27 between Christie Woodard and The School Board of Okaloosa County, FL on behalf of Niceville High School to provide Choreographer/Instructor Services for the Niceville High School Eagle Pride Fall Color Guard. The Provider will be paid $6,000.00 for choreography/instruction. The Provider will be paid $35.00 per hour, not to exceed $3,850.00 for rehearsals and performances, for a total contract not to exceed $9,850.00. Funding will be paid from Internal Band Booster funds. The agreement is effective July 15, 2015 through May 30, 2016. A copy of the agreement is attached. For additional information, please contact Dan Wooten, Band Director, Niceville High School at (850) 833-4114. File Attachments SA# 16-27.pdf (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Price Increase for Beverage Vending Agreement, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve a 4% price increase on Gratis/Donated Products for 2015-2016 school year for the Beverage Vending Agreement requested by Coca Cola United. Public Content Request approval of a 4% price increase on Gratis/Donated Products for 2015-2016 school year for the Beverage Vending Agreement requested by Coca Cola United. The price increase is effective 8/17/2015. The current Beverage Vending Agreement was previously approved by the School Board on October 22, 2012 and expires July 31, 2017. A copy of the letter requesting a price increase is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments COCA-COLA.pdf (33 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Exempted Purchase: Discovery Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $54,025.00 Budgeted : Yes Budget Source : General Funds, Project 3009 Instructional Technology Software Recommended Action : Motion to approve the purchase from Discover Education in the amount of $54,025 to provide streaming licenses for elementary, middle and high schools throughout the district. The agreement is effective 7/1/2015 through 6/30/2016. Public Content Request approval of the purchase from Discover Education in the amount of $54,025 to provide streaming licenses for elementary, middle and high schools throughout the district. A complete list of schools is attached. Funding will be provided from general funds, project 3009 Instructional Technology Software. This purchase is exempt through 6A-1.012(11)(b). The agreement is effective 7/1/2015 through 6/30/2016. A copy of the agreement is attached. For additional information, please contact Brandon McSween, Specialist, Instructional Technology at (850) 689-7160. File Attachments DISCOVERY EDUC.pdf (129 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Renewal of ITB 13-B10 New & Recapped Tire Service, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of the award of ITB 13-B10 New & Recapped Tire Service, based on fixed pricing. Public Content Request approval to renew the award of ITB 13-B10 New & Recapped Tire Service, based on fixed pricing. The awarded vendor is GCR Tires, Inc. and the renewal period is effective July 1, 2015 through June 30, 2016. Copies of the vendor renewal confirmation letter and original award tabulation are attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 689-7301. File Attachments GCR.pdf (28 KB) ITB 13-B10_TAB.pdf (31 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 ITB 15-19 Mop Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting :  Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve the committees recommendation to award ITB 15-19 Mop Services to Alsco Uniform and Linen Services. Public Content Request approval of the committees recommendation to award ITB 15-19 Mop Services to Alsco Uniform and Linen Services, based on fixed pricing, to provide mop services on a bi-weekly basis. This is a three (3) year contract effective July 28, 2015 through July 27, 2018. Funding will be paid from general funds, project 2011 Custodial Services. A copy of the tabulation is attached. For additional information, please contact Bill Smith, Director, Custodial Services at (850) 689-7158. File Attachments ITB_15-19.pdf (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 ITB 15-21 Fixed Price Fence Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds-as available Recommended Action : Motion to approve the committee's recommendation to award ITB 15-21 Fixed Price Fence Bid to Harris Fence Installation, Inc. as Primary Service Provider and Shalimar Fence as Secondary Service Provider, based on fixed pricing, on an as needed basis. Public Content Request approval of the committee's recommendation to award ITB 15-21 Fixed Price Fence Bid to Harris Fence Installation, Inc. as Primary Service Provider and Shalimar Fence as Secondary Service Provider, based on fixed pricing, on an as needed basis. The contract is effective July 14, 2015 through July 13, 2018. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments ITB 15-21.pdf (57 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 ITB 15-22 Orientation and Mobility Services, presented by Vince Windham,  Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $45,900.00 Budgeted : Yes Budget Source : General Funds, Project 2004 Itinerant Visually Impaired Teachers Recommended Action : Motion to approve the committees recommendation to award ITB 15-22 Orientation and Mobility Services to Lori E. Hagle in the amount of $60.00 per hour for an estimated annual cost of $45,900.00. Public Content Request approval of the committees recommendation to award ITB 15-22 Orientation and Mobility Services to Lori E. Hagle in the amount of $60.00 per hour for an estimated annual cost of $45,900.00. Funding will be paid from general funds, project 2004 Itinerant Visually Impaired Teachers. This is a three (3) year contract effective August 1, 2015 through July 31, 2016. A copy of the award tabulation is attached. For additional information, please contact Melody Sommer, Program Director, ESE at (850) 833-5899. File Attachments ITB 15-22_TAB.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.23 Renewal of RFB 12-B09 Physical and Occupational Therapy, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2019 ITINERANT TCHS OCC/PHY THERAPY Recommended Action : Motion to approve the renewal of the award of RFB 12-B09 Physical and Occupational Therapy to multiple vendors, effective August 1, 2015 through July 31, 2018. Public Content Request approval to renew the award of RFB 12-B09 Physical and Occupational Therapy to the following vendors: 1) Career Staff Unlimited, Inc. 2) Community Rehab Associates, Inc. 3) Comprehensive Therapy Consultants, Inc. 4) Pediatric Occupational Therapist The contract is effective August 1, 2015 through July 31, 2018 and will be used on an as needed basis. Funding will be paid from general funds, project 2019 ITINERANT TCHS OCC/PHY THERAPY. Copies of the vendor renewal confirmations are attached. For additional information, please contact Melody Sommers, Program Director, ESE at (850) 833-3164. File Attachments SIGNED VENDOR RENEWAL CONFIRMATIONS.pdf (187 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.24 Renewal of Tag-On Bid: Annual Agreement:Indefinite Quantity Environmental Contracting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2313, Environmental/IAQ/T & B- District Wide Recommended Action : Motion to approve renewing tag-on bid Annual Agreement: Indefinite Quantity Environmental Contracting Services through The School District of Escambia County through June 24, 2016. Public Content Request approval to renew tag-on bid Annual Agreement: Indefinite Quantity Environmental Contracting Services through The School District of Escambia County at fixed pricing to provide services including water damage remediation, asbestos abatement, lead abatement, fire and smoke restoration, and hazardous materials remediation on an as needed basis. Funding will be paid through Capital funds, Project 2313 Environmental/ IAQ/T & B-District Wide. The agreement is effective through June 24, 2016. Copies of the approved renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments RENEWAL OF INDEFINITE QUANTITY ENVIRO.pdf (76 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.25 Renewal of Tag-On Bid: #13-B-040 Bulk Commodity Processing, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve tagging on with School Board of Brevard County on bid #ITB 13-B-040 Bulk Commodity Processing to process commodity items on an as needed basis. Public Content Request approval to tag on with School Board of Brevard County on bid #ITB 13-B-040 Bulk Commodity Processing to process commodity items on an as needed basis. Multiple vendors were awarded. Funding will be paid from Federal funds. Copies of the vendor renewal letters are attached. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments Renewal Letters-BREVARD CO.pdf (3,993 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.26 Tag-On Bid: RFP 71-1/15 Commodity Processing Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve tagging on with Collier County Public Schools on bid RFP 71-1/15 USDA Commodity Processing Services to process commodity products through multiple vendors on an as needed basis. Public Content Request approval to tag on with Collier County Public Schools on bid RFP 71-1/15 USDA Commodity Processing Services to process commodity products through multiple vendors on an as needed basis. Funding will be paid through Federal funds. A copy of the tabulation and vendor award letters are attached. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments COLLIER CO.pdf (1,366 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.27 Renewal of the Provider Managed Auction Services Agreement between the School Board of Okaloosa County and Aaron Joseph & Company, LLC, d/b/a Global Auction Services, FL AB3255, to provide on-line auction services for Surplus Property, presented by Steve Bolton, Program Director for Maintenance, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 13, 2015 Absolute Date : Jul 13, 2015 Recommended Action : Motion to approve the renewal of the Aaron Joseph &  Company, LLC, d/b/a Global Auction Services agreement for an additional year, beginning July 14, 2015 through July 13, 2016. Public Content Approval is requested for the renewal of the contract between the School Board of Okaloosa County, Florida and Global Auction Services to provide on-line auction services for Surplus Property. The School Board approved the original agreement on July 14, 2014. The Agreement terms state this agreement shall be for a one (1) year period beginning on the effective date (July 14, 2014) and can be extended for two additional one (1) year terms after the initial term upon mutual agreement of the parties. The attached letter acknowledges that Global Auction Services agrees with the extension of the agreement for the period July 14, 2015 through July 13, 2016. File Attachments Global Auction Services renewal agreement June 2015.pdf (159 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.28 2015 Equipment Grant Assistance Application, presented by Richard Norris, Specialist for Food Services, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Absolute Date : Jul 13, 2015 Fiscal Impact : No Dollar Amount : $94,752.24 Budgeted : No Budget Source : Florida Department of Agriculture and Consummer Services, Division of Food, Nutrition and Wellness Grant Funds Recommended Action : Motion to approve Equipment Grant Assistance Application to the Florida Department of Agriculture and Consumer Services Division of Food, Nutrition and Wellness. Public Content 2015 Equipment Grant Assistance Application for School Food Authorities is offered by the Florida Department of Agriculture and Consumer Services Division of Food, Nutrition and Wellness. Schools with a 50% or more free and reduced population are eligible to apply. We chose our highest need schools: Elliott Point, Longwood, Edwins, Shalimar and Wright Elementary. We asked for a total of $94,752.24 of equipment for these schools. The grant must be submitted by July 8, 2015. The winners will be notified via email on July 20, 2015. Equipment grant application and quotes are attached. File Attachments Okaloosa_Duke_Serving_Cold_Well_Quote.pdf (169 KB) Okaloosa_Alto_Shaam_Elec_Combi_Quote.pdf (169 KB) Okaloosa_DBL_Gas_Concection_Oven_Quote.pdf (145 KB) 2015 Equipment Grant Application.pdf (85 KB) Okaloosa_Duke_Serving_Hot_Well_Quote.pdf (167 KB) Okaloosa_Beverage_Air_3_Dr_Freezer_Quote.pdf (147 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.29 Contract between the School Board of Okaloosa County and AMIkids Emerald Coast, Inc., presented by Andy Johnson, Specialist, Student Intervention Services, and  recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Contract between the School Board of Okaloosa County and AMIkids Emerald Coast, Inc., for 2015-2016. Public Content This agreement provides for the delivery of educational services to students who need an alternative placement. This contract is renewed on an annual basis. File Attachments AMIKids Contract 2015-2016.pdf (794 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.30 Agreement for School Resource Officer Program between the School Board of Okaloosa County and the Sheriff of Okaloosa County for 2015-2016, presented by Andy Johnson, Specialist, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 13, 2015 Absolute Date : Jul 13, 2015 Fiscal Impact : Yes Dollar Amount : $1,100,234.00 Budgeted : Yes Budget Source : Safe Schools-New Revenue Fiscal 2015-16, General Fund School Reserves Project #4099, General Fund- Reserves,Okaloosa Academy South-Reimbursement Recommended Action : Motion to approve the Agreement for School Resource Officer Program between the School Board of Okaloosa County and the Sheriff of Okaloosa County for Fiscal Year 2015-16. Public Content This is a recommendation to approve funding and the agreement for the School Resource Officer Program for Fiscal Year 2015-16 between the School Board of Okaloosa County and the Sheriff of Okaloosa County. File Attachments Proposed SRO Contract FY 2015-2016 -7-2-15 - DRAFT Revised.pdf (74 KB) SRO Agreement 2015-2016 Clean.pdf (117 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.31 Renewal of Joint Use Agreement between the School Board of Okaloosa County and the Okaloosa County Sheriff's Office for the continued operation of an educational facility and Canine Training Area on the CHOICE High School and  Technical Center campus, presented by Andy Johnson, Specialist, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 13, 2015 Absolute Date : Jul 13, 2015 Fiscal Impact : No Recommended Action : Motion to approve a renewal of the Joint Use Agreement between the School Board of Okaloosa County and the Okaloosa County Sheriff's Office for the continued operation of an educational facility and Canine Training Area on the CHOICE High School and Technical Center campus. Public Content Renewal of the Joint Use Agreement between the School Board of Okaloosa County and the Okaloosa County Sheriff's Office for the continued operation of an educational facility and Canine Training Area on the CHOICE High School and Technical Center campus. File Attachments Joint Use Agreement-OCSO 2015-2016.pdf (36 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.32 Request to advertise a public hearing for adoption of the 2015-2016 Code of  Student Conduct (Elementary and Secondary), presented by Andy Johnson, Specialist, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 13, 2015 Absolute Date : Jul 13, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to authorize the advertisement of a public hearing for the adoption of the 2015-2016 Code of Student Conduct (Elementary and Secondary). Public Content Request permission to advertise a public hearing to receive public input and consider adoption of the 2015-2016 Code of Student Conduct (Elementary and Secondary). Changes to the Code of Student Conduct: • Removal of In-School Suspension (ISS) and replaced with Student Training Program (STP) • Removal of Lois Handzo, Director of Student Intervention Services and replaced with Terri Schroeder, Program Director, Student Intervention Services. File Attachments Code of Student Conduct Elementary 2015-2016.pdf (212 KB) Code of Student Conduct Secondary 2015-2016.pdf (183 KB) Code of Student Conduct Spanish Secondary 2015-2016.pdf (252 KB) Code of Student Conduct Spanish Elementary 2015-2016.pdf (249 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.33 Cooperative Agreement between the School Board of Okaloosa County and Children's Home Society of Florida to provide mental health counseling programs, presented by Terri Schroeder, Progoram Director, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 13, 2015 Absolute Date : Jul 13, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Cooperative Agreement between the School Board of Okaloosa County and Children's Home Society of Florida to provide mental health counseling programs, effective August 1, 2015 through July 31, 2016. Public Content This agreement will replace the agreement with University of West Florida to provide mental health counseling programs for Okaloosa County students due to expiration grant funding of program through UWF. File Attachments Okaloosa Co Sch Board and CHS MOU SY 15-16 rv.pdf (180 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.34 Request to advertise a public hearing for adoption of new School Board Policy 10-4 Notification of Baker Act Examination, presented by Terri Schroeder, Program Director, Student Intervention Services, and recommended by Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for adoption of new School Board Policy 10-4 Notification of Baker Act Examination. Public Content Based on Senate Bill 954 each county is directed to initiate school board policy related to parental notification of student being removed from school, school transportation or school activity for involuntary examination under the Baker Act. File Attachments Baker Act Notification Policy.pdf (98 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject :  8.35 Course Adoptions for the 2015-2016 School Year, presented by Sheila Lightbourne, Director of Secondary Education, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the adoption of the attached courses for the 2015-2016 school year. Public Content 2015-2016 Request to Adopt the attached courses. Course titles, course numbers, credit, requested weighting, and rational for course adoption and weighting is attached. File Attachments REQUEST FOR COURSE ADOPTION 2015-2016 School Year (2).pdf (87 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.36 Agreement between the School Board of Okaloosa County and Calvert Education Services, LLC, for Online Educational Products, presented by Christy Corbin, Assistant Principal II, Okaloosa On-Line, and reccomended by the Superintendent for approval. Meeting :  Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 13, 2015 Absolute Date : Jul 13, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Agreement between the School Board of Okaloosa County and Calvert Education Services, LLC, for Online Educational Products. Public Content This agreement is one of three required by the State of Florida to provide virtual education opportunities for K-12 students. File Attachments Calvert Contract 2015-16 Final.pdf (169 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.37 Contract between the School Board of Okaloosa County and K12 Florida, LLC, for FuelEd Online Educational Products, presented by Christy Corbin, Assistant Principal II, Okaloosa On-Line, and reccomended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 13, 2015 Absolute Date : Jul 13, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Contract between the School Board of Okaloosa County and K12 Florida, LLC, for FuelEd Online Educational Products. File Attachments 2015-2016 Final Contract Fuel Education.pdf (400 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.38 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments July 13, 2015 Instructional Board Report.pdf (45 KB) July 13, 2015 Ed Support Board Report.pdf (41 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.39 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsJuly13th2015.pdf (50 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject :  8.40 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Donna Bartolo, Teacher Evaluation/Certification, 6.75 hours Aaron Daniel, Niceville High School, 22.50 hours Elaine Salas, Exceptional Student Education, 8.00 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.41 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and  recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.42 Cleared certification requirements and issuance of contracts for the 2015-2016 school year, presented by Karen Peek, Program Director of Teacher Evaluation/ Certification, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list of teachers who have cleared certification requirements. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2015-2016 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. File Attachments CLEARED PROV 07-13-2015.pdf (82 KB) CLEARED PROV 07-13-2015.pdf (86 KB) CLEARED PROV 07-13-2015.pdf (82 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.43 Extended DROP, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the extended DROP to allow eligible instructional employees who are scheduled to terminate DROP participation during the school year and wish to be considered for extended employment as a DROP participant at their assigned school. Public Content Section 121.091 of the Florida Statutes allows individuals employed in an instructional position to extend participation in DROP beyond 60 months (not to exceed a total of 96 months). Eligible employees who are scheduled to terminate DROP participation during the school year and wish to be considered for extended employment as a DROP participant at their assigned school must complete, sign and submit the Request for DROP Employment form and the FRS DP-EXT Form. Consideration Process: Extended DROP Employment at Employee’s Assigned Work Site a. The request form must be submitted to the employee’s school administrator no later than 90 calendar days prior to the scheduled DROP termination date. The school administrator will review the request and recommend extended DROP employment only where a position is available at that site and continuation of employment is considered to be in the best interest of the school. b. The school administrator’s recommendation will be made on the Request for Extended DROP Employment form and forwarded to the Okaloosa County Schools Retirement Office for processing. Approval/Denial Process: The OCSD Retirement Office will forward the Request for Extended Employment and the DP-EXT, Extension of Deferred Retirement Option Program form to the Superintendent for review. a. The Superintendent will review the recommendation of the school administrator and if it is in the best interest of the school and the District, sign the Employer Certification of the DP-EXT, Extension of Deferred Retirement Option Program (DROP) form. b. The Superintendent shall return the Request for Extended DROP Employment and the DP-EXT, Extension of Deferred Retirement Option Program form with her decision to the OCSD Retirement Office. Employee Notification: After receipt of the Superintendent’s recommendation, the OCSD Retirement Office will notify the employee of the decision, and if appropriate, forward the FRS DP-EXT Form to the Florida Retirement System. Professional Service Contract Teachers will be placed on an annual contract for the duration of the approved extended DROP and shall have no reduction in pay. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.44 Request to advertise a public hearing for adoption of a new job description for Specialist: Grants and Non- Operating Income, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for adoption of a new job description for Specialist: Grants and Non-Operating Income. Public Content Approval is being requested to advertise a public hearing for adoption of a new job description for the position of Specialist: Grants and Non-Operating Income. File Attachments Specialist - Grants(2).pdf (50 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.45 Request to advertise a public hearing for adoption of a new job description for Director (I): Special Programs/Schools and Principal Evaluations presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for adoption of a new job description for Director (I): Special Programs/Schools and Principal Evaluations. Public Content Approval is being requested to advertise a public hearing for adoption of a new job description for the position of Director (I): Special Programs/ Schools and Principal Evaluations. File Attachments Director I_Special Programs_Schools and Principal Evaluations.pdf (54 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.46 Request to advertise a public hearing for adoption of a revised job description for Director-Facilities, Planning, and Maintenance, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for adoption of a new job description for Director- Facilities, Planning, and Maintenance. Public Content Approval is being requested to advertise a public hearing for adoption of a new job description for the position of Director - Facilities, Planning, and Maintenance. File Attachments Director, Facilities Planning and Maintenance.pdf (117 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.47 Request to advertise a public hearing for adoption of a new job description for Specialist - Custodial  Services, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for adoption of a new job description for Specialist - Custodial Services. Public Content Approval is being requested to advertise a public hearing for adoption of a new job description for the position of Specialist - Custodial Services. File Attachments Specialist - Custodial Services.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Discussion Agenda Subject : 9.1 Review of Responses to RFP 15-04 Sale of Surplus Property - 2053 South Ferdon Blvd., Crestview, Florida and report on appraisals of the subject property: Consideration of Board Resolution #15-04 Authorizing Contract for Sale of Surplus Property, presented by Dr. Bill Smith, Facilities, and Jeff McInnis, School Board Attorney Meeting : Jul 9, 2015 - Workshop Meeting Type : Action Preferred Date : Jul 13, 2015 Absolute Date : Jul 13, 2015 Recommended Action : Motion to approve Resolution #15-04 Authorizing Contract for Sale of Surplus Property, 2053 South Ferdon Blvd, Crestview, Florida. Public Content Proposals were opened on June 16, 2015, under RFP 15-04: Sale of Surplus Property - 2053 South Ferdon Blvd., Crestview, FL, 32536. Three appraisals were also ordered to establish fair market value of the property. Facilities staff and the School Board Attorney have reviewed the proposals received and the appraisal reports. The Superintendent is recommending a sale of the subject surplus property to Tenet South, Inc.​ for a purchase price of $529,251.00. The recommendation will be presented to the Board to get further direction regarding the surplus property disposal. File Attachments Resolution 15-04 with Exhibits.pdf (528 KB) 9. Discussion Agenda Subject : 9.2 Items Moved from the Consent Agenda (if any) Meeting : Jul 9, 2015 - Workshop Meeting Type : Action 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jul 9, 2015 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jul 9, 2015 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Appointments to the Okaloosa County Vaue Adjustment Board Meeting : Jul 9, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of a school board member, an alternate, and a business representative to the Okaloosa County Value Adjustment Board. Public Content The Board is requested annually to appoint a school board member and one community business person to serve on the Okaloosa County Value Adjustment Board. The Value Adjustment Board cannot meet without a school board representative present; therefore, it is requested that an alternate school board member be appointment. File Attachments VAB Memo School Board 2015.pdf (11 KB) 15. Board Members' Announcements/Request for Information Subject : 15.2 Board Members' Announcements/Request for Information Meeting : Jul 9, 2015 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Hearing Subject : 16.1 Public Hearing for adoption of revised School Board Policy Chapter 3, Instructional Matters, presented by Marcus Chambers, Assistant Superintendent of Curriculum, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy Chapter 3, Instructional Matters. Public Content A Public Hearing will be held to receive public input and consider approval of revised School Board Policy Chapter 3, Instructional Matters. The proposed revisions will update the current policies and implement legislative changes. File Attachments Instructional Matters Revised DRAFT.pdf (240 KB) 16. Public Hearing Subject : 16.2 Public Hearing for adoption of revised School Board Policy Chapter 6, General Personnel Policies, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy Chapter 6, General Personnel Policies. Public Content A Public Hearing will be held to receive public input and consider approval of revised School Board Policy Chapter 6, General Personnel Policies. The proposed revisions will update current policies and implement legislative changes. File Attachments Personnel-General Revised DRAFT.pdf (463 KB) 16. Public Hearing Subject : 16.3 Public Hearing for adoption of revised School Board Policy Chapter 7, Educational Support Personnel Policies, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy Chapter 7, Educational Support Personnel Policies. Public Content A Public Hearing will be held to receive public input and consider approval of revised School Board Policy Chapter 7, Educational Support Personnel Policies. The proposed revisions will update the current policies and implement legislative changes. File Attachments Personnel-Support Revised DRAFT.pdf (199 KB) 16. Public Hearing Subject : 16.4 Public Hearing for adoption of revised School Board Policy Chapter 8, Instructional Personnel Policies, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy Chapter 8, Instructional Personnel Policies. Public Content A Public Hearing will be held to receive public comment and consider approval of revised School Board Policy Chapter 8, Instructional Personnel Policies. The proposed revisions will update the current policies and implement legislative changes. File Attachments Personnel-Instructional Revised DRAFT.pdf (211 KB) 16. Public Hearing Subject : 16.5 Public Hearing for adoption of revised School Board Policy Chapter 9, Administrative, Managerial, and Professional Technical Personnel Policies, presented by Stacie Smith, Assistant  Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy Chapter 9, Administrative, Managerial, and Professional Technical Personnel Policies. Public Content A Public Hearing will be held to receive public input and consider approval of revised School Board Policy Chapter 9, Administrative, Managerial, and Professional Technical Personnel Policies. The proposed revisions will update the current policies and implement legislative changes. File Attachments Personnel-AdminManag Revised DRAFT.pdf (103 KB) 16. Public Hearing Subject : 16.6 Public Hearing for adoption of revised School Board Policy Chapter 10, Communicable Diseases, presented by Terri Schroeder, Program Director, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : Jul 9, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy Chapter 10, Communicable Diseases. Public Content A Public Hearing will be held to receive public input and consider approval of revised School Board Policy Chapter 10, Communicable Diseases. The proposed revisions will update the current policies. File Attachments Communicable Diseases Revised DRAFT.pdf (62 KB) 17. Adjournment Subject : 17.1 Adjournment of the meeting by the Chairman Meeting : Jul 9, 2015 - Workshop Meeting Type : 18. Public Notices Subject : 18.1 Notice of Student Disciplinary Hearings Meeting : Jul 9, 2015 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARINGS The School Board of Okaloosa County will conduct Student Disciplinary Hearings on July 9, 2015, beginning at 8:15 a.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. In accordance with Florida law, these hearings may be closed to the press and public at the request of the parents of the affected students. 18. Public Notices Subject : 18.2 Notice of Workshop Meeting : Jul 9, 2015 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on, July 9, 2015, beginning at 9:00 a.m. This meeting is open to the press and public. 18. Public Notices Subject : 18.3 Notice of Public Hearing - 6:15 p.m. Meeting : Jul 9, 2015 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on July 13, 2015, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of revisions to School Board Policies: 1. Chapter 3, Instructional Matters 2. Chapter 6, General Personnel Policies 3. Chapter 7, Educational Support Personnel Policies 4. Chapter 8, Instructional Personnel Policies 5. Chapter 9, Administrative, Managerial, and Professional Technical Personnel Policies 6. Chapter 10, Communicable Diseases Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting. 18. Public Notices Subject : 18.4 Public Notice Meeting : Jul 9, 2015 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.