Okaloosa County School Board — Workshop Meeting, January 9, 2020 — reading text

Childcare Aware of America Fee Assistance Program for military families at Plew Elementary School. Public Content The Plew Elementary Child Care Program requested the District apply for the ChildCare Aware of America Fee Assistance Program that provides assistance to military families for their child care costs. The program requires the child care facility provide monthly attendance sheets within a defined timeframe in order to receive payments from this program. The program application must be completed separately for each child care location. Separate policies exist for the different military branches that the Child Care Program would have to follow to assure reimbursement. File Attachments Provider Fee Assistance Application_2019.pdf (501 KB) Plew Elementary Board Approved Rates.pdf (80 KB) Navy-AF-Payment-Policies.pdf (293 KB) Army-Payment-Policies.pdf (734 KB) USMarineCorps-Payment-Policies.pdf (299 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Renewal of Tag-On Bid: RFP 151702 Dispensing System for General Cleaning Supplies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve the renewal of Tag- On Bid RFP 151702 Dispensing System for General Cleaning Supplies. Public Content Request approval to renew Tag-On Bid RFP 151701 Dispensing System for General Cleaning Supplies through School Board of Escambia County. The vendor is Supreme Paper Supplies and purchases will be made on an as needed basis, based on fixed pricing. The contract is effective through January 22, 2021. Funds will be paid from General Funds, Project 2011 Custodial Services. Copies of the renewal document and original award are attached. For additional information, please contact Bill Smith, Specialist, Custodial Services at (850) 689-7158. File Attachments RENEWAL OF RFP 151702.pdf (538 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Tag-On Bid Purchase Over $25,000: Soliant Health, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $45,900.00 Budgeted : Yes Budget Source : General Funds, Project 2027 Itinerant - School Psychologists Recommended Action : Motion to approve contracting with Soliant Health, Inc. to provide the District with a School Psychologist. The contract will be effective January 15, 2020 through June 2, 2020. Public Content Request approval to contract with Soliant Health, Inc. to provide the District with a School Psychologist, based on pricing, terms and conditions of RFP 190806 through Escambia County School District. The contractor will be paid $68.00 per hour for an estimated 675 hours (90 days at 7.5 hrs) for an estimated total of $45,900.00. The contract will be effective January 15, 2020 through June 2, 2020. A copy of the vendor's letter of permission is attached. For additional information, please contact Teri Schroeder, Program Director, Student Services at (850) 833-3108. File Attachments LETTER REQUESTING PERMISSION.pdf (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Tag-On Bid: Annual Agreement Renewal: Portable Moving Services throughout the District, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2353 Portable Repairs & Relocations Recommended Action : Motion to approve tagging on with Escambia County School District's Annual Agreement Renewal for Portable Moving Services Throughout the District. The contract is effective through November 17, 2020. Public Content Request approval to tag on with Escambia County School District's Annual Agreement Renewal for Portable Moving Services Throughout the District. The agreement is based on fixed prices and will be used on an as needed basis. Funds will be paid from Capital Funds, Project 2353 Portable Repairs & Relocations. The contract is effective through November 17, 2020. Attached are copies of Escambia County School District's award documents. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments TAG-ON BID-PORTABLE MOVING SERVICES-DISTRICT WIDE.PDF (190 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Tag-On Bid Purchase Over $25,000: Apple, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $105,840.00 Budgeted : Yes Budget Source : Federal Funds, Project 8488 DoDEA - Esteam Recommended Action : Motion to approve the purchase of computer equipment from Apple in the amount of $105,840.00. Public Content Request approval to purchase computer equipment from Apple in the amount of $105,840.00. The purchase is made through State of Florida Contract #43211500-WSCA-15-ACS. Funds will be paid from Federal Funds, Project 8488 DoDEA - Esteam. A copy of the quote is attached. For additional information, please contact Tami Ellis, Specialist, Curriculum at (850) 833-4122. File Attachments APPLE QUOTE.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Tag-On Bid Purchase Over $25,000: Jackson Therapy Partners, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $48,825.00 Budgeted : Yes Budget Source : General Funds, Project 3008 Schl Instr Contracts - Dist Fund Recommended Action : Motion to approve contracting with Jackson Therapy Partners, LLC to provide the District with a Speech Language Pathologist, effective January 14, 2020 through May 29, 2020.