Okaloosa County School Board — Workshop Meeting, January 9, 2020

Thursday, January 9, 2020 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jan 9, 2020 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jan 9, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Public Hearings: Item 17.3 Public Hearing for adoption of a revised job description for Social Worker is deleted at the request of Lee Hale, Assistant Superintendent, Human Resources. 3. Recognitions Subject : 3.1 Recognition of Sharon Bartels- Wheeless, recipient of the 2019 School Psychologist of the Year by the Florida Association of School Psychologists, presented by the Superintendent. Meeting : Jan 9, 2020 - Workshop Meeting Type : Recognition Public Content Sharon Bartels-Wheeless was awarded the 2019 School Psychologist of the Year by the Florida Association of School Psychologist (FASP). Sharon is the District's Lead School Psychologist, supports school teams on MTSS, serves as the Teenage Parenting Program Coordinator, and has been instrumental in helping the district establish the Mental Health Program and writing the district’s mental health assistance allocation plan. She provides training and support to the District's new mental health providers in how mental health services fit into tiered system of supports. Sharon is a leader in the district’s crisis response team and provides leadership, at all levels, to include organizing a response plan, meeting with school administration teams and teachers, and providing support for students at the school level. Sharon is an advocate for her profession and her school psychologist colleagues. She is a mentor to new school psychologists. File Attachments Psychologist Sharon Bartels Wheeless.pdf (297 KB) 3. Recognitions Subject : 3.2 Recognition of the 2019-2020 Sunshine State Scholar School Recipients, and announcement of the 2019-2020 Okaloosa County Sunshine State Scholar Award Recipient, presented by the Superintendent Meeting : Jan 9, 2020 - Workshop Meeting Type : Recognition Public Content Sunshine Scholar Winners: Choctaw - Leah Price Crestview - Hayden Seymour Baker - Katherine Strom Niceville - David Dye FWBHS - Makenzie Marez Each of Florida’s school districts selects their top 11th grade students in the areas of Science, Technology, Engineering or Mathematics (STEM). Each scholar, along with their parents, will travel to Orlando for an extraordinary two-day program designed to bring together scholars from around the state, connect them with employers that specialize in the STEM fields, and create a networking opportunity between the scholars and schools from Florida’s College and State University System. This year’s program will bring 103 high school STEM scholars together to conduct a “think tank” on tough Florida challenges. The criteria for being nominated for the School and District Award is below: 1) Minimal State Requirements · The student has achieved junior class status and has an interest in pursuing postsecondary education opportunities in Florida. · The student has expressed and/or demonstrated an interest in science, technology, engineering and mathematics (STEM) related studies. · The student has a weighted grade point average of 3.9 or higher. 2) Additional District Requirements in the nomination packet (used to differentiate between closely rated students) a) The student has actively participated in STEM-related competitions such as: · Regional, State and/or International Science and Engineering Fair · Mu Alpha Theta or other math competitions · FIRST/BEST Robotics · IDEAS · etc. b) The student has demonstrated leadership in a STEM-related activity c) Student Essay 4. Visitors Subject : 4.1 Michelle Anchors - proposed half- cent sales tax to fund capital needs of Okaloosa County schools Meeting : Jan 9, 2020 - Workshop Meeting Type : Information 5. Administrative Personnel Appointments Subject : 5.1 Appointment of Assistant Principal I, Okaloosa Technical College/CHOICE, recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal I, Okaloosa Technical College/CHOICE. 5. Administrative Personnel Appointments Subject : 5.2 Appointment of Assistant Principal I, Laurel Hill School, recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal I, Laurel Hill School. 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jan 9, 2020 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 Okaloosa County District School Board Internal Funds Financial Statement and Supplementary Information for Fiscal Year Ended June 30, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 9, 2020 - Workshop Meeting Type : Information Public Content Chapter 6A-1.087, State Board of Education - Administrative Rules, requires the School Board to provide for an annual audit of school internal funds and requires that the auditor submit a signed, written report to the School Board which shall include any notations of any failure to comply with the requirements of Florida Statutes, State Board Rules and policies of the School Board, and commentary as to financial management and irregularities. The report is being presented to the School Board as an information item only, which does not require a vote; however, the presentation of the report is filed as a part of public records of the Board and reflects this fact in the minutes of the School Board. The Independent Certified Public Accounting Firm of Carr, Riggs & Ingram, L.L.C., performed the audit of the school internal funds. File Attachments Okaloosa Internal Required Communications.pdf (187 KB) Okaloosa Internal Published Financial Statements.pdf (906 KB) Okaloosa Internal Funds Presentation FY 2019 - Final 2020-01-03.pdf (868 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 In-County Travel paid for the period of November 14 - December 11, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 9, 2020 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of November 14 - December 11, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments In County Travel Nov 14 - Dec 11.pdf (150 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Out-of-County Travel paid for the period of November 14 - December  11, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 9, 2020 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of November 14 - December 11, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Nov 14 - Dec 11.pdf (140 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Workshop Meeting of December 5, 2019; Minutes of Regular Meeting of December 9, 2019; Minutes of Special Meeting of December 18, 2019, recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 13, 2020 Absolute Date : Jan 13, 2020 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of December 5, 2019; Minutes of Regular Meeting of December 9, 2019; Minutes of Special Meeting of December 18, 2019. File Attachments 12-5-2019 Workshop - DRAFT.pdf (255 KB) 12-9-2019 Meeting - DRAFT.pdf (264 KB) 12-18-2019 Special Meeting - Attorney-Client Session - DRAFT.pdf (202 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Edwins Elementary School for six security cameras in the amount of $8,693.03, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 13, 2020 Absolute Date : Jan 13, 2020 Fiscal Impact : Yes Dollar Amount : $8,693.03 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Edwins Elementary School for six security cameras in the amount of $8,693.03. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Edwins Elementary School for six security cameras in the amount of $8,693.03. File Attachments Edwins - Quote 6 cameras.pdf (76 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Request to advertise a Public Hearing for adoption of revised School Board Policy 04-33 Violent Crimes/Possession or Use of Tobacco Products, Alcoholic Beverages, Drugs, Weapons or Firearms, presented by Brian Humphrey, Specialist, Discipline and Athletics, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 13, 2020 Absolute Date : Jan 13, 2020 Recommended Action : Motion to authorize the advertisement of a public hearing for adoption of revised School Board Policy 04-33 Violent Crimes/Possession or Use of Tobacco Products, Alcoholic Beverages, Drugs, Weapons or Firearms. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed revised School Board Policy 04-33 Violent Crimes/Possession or Use of Tobacco Products, Alcoholic Beverages, Drugs, Weapons or Firearms. The revisions made to School Board Policy 04-33 deal with the subject areas of tobacco products and zero tolerance for drugs as to secondary students; to update the current policy definition of tobacco products and the disciplinary procedures for zero tolerance for drugs as to secondary students. For additional information, please contact Brian Humphrey, 689-7337. File Attachments 04-33 Violent Crimes-Possession or Use of Tobacco Products - redlined CJM 11-19-19.pdf (134 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Request to advertise a Public Hearing for a revised job description for Athletic Director, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a Public Hearing for a revised job description for Athletic Director. Public Content A Public Hearing will be advertised to receive input and consider approval on the proposed revised job description for Athletic Director. For additional information, please contact Lee Hale, 850-833-5801. File Attachments Athletic Director (Final) 2020.pdf (73 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Request to advertise a Public Hearing for a new job description for Head Football Coach, presented by Lee Hale, Assistant Superintendent,  Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a new job description for Head Football Coach. Public Content A Public Hearing will be advertised to receive input and consider approval on the proposed new job description for Head Football Coach. For additional information, please contact Lee Hale, 850-833-5801. File Attachments Head Football Coach Job Description - 2020.pdf (182 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $10,468.54 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2020-01-13.pdf (438 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Budget Amendment #3 - Fiscal Year 2019-2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 13, 2020 Absolute Date : Jan 13, 2020 Fiscal Impact : Yes Dollar Amount : $303,903.26 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #3 - Fiscal Year 2019- 2020 Public Content On September 9, 2019, the School Board adopted the budget for fiscal year 2019-2020. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of November 2019: General Fund $230,115.37 Debt Service Funds 0.00 Capital Projects Funds 4,977.86 Other Special Revenue Funds - Federal 52,097.10 Other Special Revenue Funds - Food Service 16,712.93 Total - All Funds $303,903.26 File Attachments !BA 03 - Nov 2019.pdf (1,506 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Monthly Financial Statement for November 2019 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 13, 2020 Absolute Date : Jan 13, 2020 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for November 2019 Public Content The financial statement for the month ending November 30, 2019, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials - 2019-11-30.pdf (733 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 1-13-20.pdf (112 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Payroll Warrant Register and Accounts Payable Warrant Register for November 2019, totaling $27,063,709.54; and Bank Transfers for November 2019, totaling $10,445,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $27,063,709.54 and Bank Transfers in the amount of $10,445,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for November 2019, totaling $27,063,709.54; and Bank Transfers for November 2019, totaling $10,445,000.00. File Attachments 05 - MIS 3478 - Warrant Register - November 2019.pdf (548 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Impact Aid Application P.L. 81- 874 Authorized Representative and Core User Account Signer for Fiscal Year 2019-2020, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 13, 2020 Absolute Date : Jan 13, 2020 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the application for Impact Aid under P.L. 81-874 for the 2019-2020 fiscal year naming Chief Financial Officer Rita R. Scallan as the authorized representative and Core User Account Signer. Public Content P.L. 81-874 requires that School Board minutes reflect the authorized representative as part of the application process each year. Historically, the Superintendent has been designated the authorized representative to sign the application on behalf of the School Board of Okaloosa County. The application process has essentially consisted of a hard copy application signed by the Superintendent. The request to name the Superintendent as the authorized representative for fiscal year 2019-2020 was submitted and approved by the School Board at the September 9, 2019 meeting. All Local Educational Agencies (LEAs) who are eligible to receive Impact Aid funds were recently notified regarding significant changes to the application process. The change is a transition from a manual signatory system to an electronic signatory system. In order to comply with the new requirement the School Board is required to establish a "Core User Account." The"Core User" must be an employee of the School District with the authority to sign the Impact Aid application. The appointed "Core User" will have the authority to create and manage two other users who will enter the District's detailed impact aid data into the system. The designated "Core User", with signature authority, is required to log into the system to electronically sign the finalized application. In light of the time required to complete this process, it is recommended the School Board approve the Chief Financial Officer as the authorized representative with signature authority to file the Impact Aid application for fiscal year 2019-2020. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 ChildCare Aware of America Fee Assistance Program Application for military families at Plew Elementary School, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 13, 2020 Absolute Date : Jan 13, 2020 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve application for Childcare Aware of America Fee Assistance Program for military families at Plew Elementary School. Public Content The Plew Elementary Child Care Program requested the District apply for the ChildCare Aware of America Fee Assistance Program that provides assistance to military families for their child care costs. The program requires the child care facility provide monthly attendance sheets within a defined timeframe in order to receive payments from this program. The program application must be completed separately for each child care location. Separate policies exist for the different military branches that the Child Care Program would have to follow to assure reimbursement. File Attachments Provider Fee Assistance Application_2019.pdf (501 KB) Plew Elementary Board Approved Rates.pdf (80 KB) Navy-AF-Payment-Policies.pdf (293 KB) Army-Payment-Policies.pdf (734 KB) USMarineCorps-Payment-Policies.pdf (299 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Renewal of Tag-On Bid: RFP 151702 Dispensing System for General Cleaning Supplies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve the renewal of Tag- On Bid RFP 151702 Dispensing System for General Cleaning Supplies. Public Content Request approval to renew Tag-On Bid RFP 151701 Dispensing System for General Cleaning Supplies through School Board of Escambia County. The vendor is Supreme Paper Supplies and purchases will be made on an as needed basis, based on fixed pricing. The contract is effective through January 22, 2021. Funds will be paid from General Funds, Project 2011 Custodial Services. Copies of the renewal document and original award are attached. For additional information, please contact Bill Smith, Specialist, Custodial Services at (850) 689-7158. File Attachments RENEWAL OF RFP 151702.pdf (538 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Tag-On Bid Purchase Over $25,000: Soliant Health, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $45,900.00 Budgeted : Yes Budget Source : General Funds, Project 2027 Itinerant - School Psychologists Recommended Action : Motion to approve contracting with Soliant Health, Inc. to provide the District with a School Psychologist. The contract will be effective January 15, 2020 through June 2, 2020. Public Content Request approval to contract with Soliant Health, Inc. to provide the District with a School Psychologist, based on pricing, terms and conditions of RFP 190806 through Escambia County School District. The contractor will be paid $68.00 per hour for an estimated 675 hours (90 days at 7.5 hrs) for an estimated total of $45,900.00. The contract will be effective January 15, 2020 through June 2, 2020. A copy of the vendor's letter of permission is attached. For additional information, please contact Teri Schroeder, Program Director, Student Services at (850) 833-3108. File Attachments LETTER REQUESTING PERMISSION.pdf (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Tag-On Bid: Annual Agreement Renewal: Portable Moving Services throughout the District, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2353 Portable Repairs & Relocations Recommended Action : Motion to approve tagging on with Escambia County School District's Annual Agreement Renewal for Portable Moving Services Throughout the District. The contract is effective through November 17, 2020. Public Content Request approval to tag on with Escambia County School District's Annual Agreement Renewal for Portable Moving Services Throughout the District. The agreement is based on fixed prices and will be used on an as needed basis. Funds will be paid from Capital Funds, Project 2353 Portable Repairs & Relocations. The contract is effective through November 17, 2020. Attached are copies of Escambia County School District's award documents. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments TAG-ON BID-PORTABLE MOVING SERVICES-DISTRICT WIDE.PDF (190 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Tag-On Bid Purchase Over $25,000: Apple, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $105,840.00 Budgeted : Yes Budget Source : Federal Funds, Project 8488 DoDEA - Esteam Recommended Action : Motion to approve the purchase of computer equipment from Apple in the amount of $105,840.00. Public Content Request approval to purchase computer equipment from Apple in the amount of $105,840.00. The purchase is made through State of Florida Contract #43211500-WSCA-15-ACS. Funds will be paid from Federal Funds, Project 8488 DoDEA - Esteam. A copy of the quote is attached. For additional information, please contact Tami Ellis, Specialist, Curriculum at (850) 833-4122. File Attachments APPLE QUOTE.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Tag-On Bid Purchase Over $25,000: Jackson Therapy Partners, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $48,825.00 Budgeted : Yes Budget Source : General Funds, Project 3008 Schl Instr Contracts - Dist Fund Recommended Action : Motion to approve contracting with Jackson Therapy Partners, LLC to provide the District with a Speech Language Pathologist, effective January 14, 2020 through May 29, 2020. Public Content Request approval to contract with Jackson Therapy Partners, LLC to provide the District with Speech Language Pathologist Services, based on pricing, terms and conditions of Escambia County School District RFP 190806. The contractor will be paid $62.00 per hour for an estimated 787.5 hours, for an estimated total of $48,825.00. Funds will be paid from General Funds, Project 3008 Schl Instr Contracts - Dist Fund. The contract is effective January 14, 2020 through May 29, 2020. A copy of the vendor's letter of permission is attached. For additional information, please contact Amy Bowles, Program Director, ESE at (850) 833-5866. File Attachments LETTER REQUESTING PERMISSION-JACKSON THERAPY.pdf (1,161 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Tag-On Bid Purchase Over $25,000: WTI, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $38,840.79 Budgeted : Yes Budget Source : Captial Funds, Project 0322 District Wide Roofing Recommended Action : Motion to approve the proposals from WTI for roof repairs per zone. Public Content Request approval of the proposals from WTI for roof repairs per zone, $7,950.42 for Central Zone Schools; $13,629.12 for North Zone Schools; and $17,261.25 for South Zone Schools for a total of $38,840.79. Work will be performed through AEPA Tag-On Bid IFB 017-F. Funds will be paid from Capital Funds, Project 0322 District Wide Roofing. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments TREMCO QUOTE-CENTRAL.pdf (466 KB) TREMCO QUOTE-NORTH.pdf (469 KB) TREMCO QUOTE-SOUTH.pdf (469 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Tag-On Bid: ITB 20-480-077 Digital Catalog Discounts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funds will vary Recommended Action : Motion to approve tagging on to ITB 20-480-077 Digital Catalog Discounts through School Board of Pinellas County, FL, effective through December 31, 2024. Public Content Request approval to tag on to ITB 20-480-077 Digital Catalog Discounts through School Board of Pinellas County, FL. The contract was awarded to multiple vendors and will be used on an as needed basis. Funding with vary. The contract is effective through December 31, 2024. A copy of the award document is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments TAG-ON BID 20-480-077 CATALOG DISCOUNT BID.pdf (535 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Exempted Purchase Over $25,000: Scholastic Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $229,568.36 Budgeted : Yes Budget Source : Federal Funds, Project 0401 Title I - Part A Recommended Action : Motion to approve the purchase of materials from Scholastic Education in the amount of $229,568.36. Public Content Request approval to purchase materials from Scholastic Education in the amount of $229,568.36. Funds will be paid from Federal Funds, Project 0401 Title I - Part A. The purchase is exempt through 6A-1.012(11)(b). A copy of the quote is attached. For additional information, please contact Amy Dale, Specialist, Title I at (850) 833-3521. File Attachments SCHOLASTIC QUOTE.pdf (335 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 Exempted Purchase Over $25,000: Sunbelt Staffing, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $409,500.00 Budgeted : Yes Budget Source : General Funds, Project 3008 Schl Instr Contracts - Dist Fund Recommended Action : Motion to approve contracting with Sunbelt Staffing to provide Teletherapy Speech Language Pathology Services. The contract is effective January 14, 2020 through May 29, 2020. Public Content Request approval to contract with Sunbelt Staffing to provide Teletherapy Speech Language Pathology Services for up to eight (8) positions, 37.5 hours per week at $65.00 per hour, total service hours not to exceed 6300, for a total amount not to exceed $409,500.00. The services are exempt through 6A-1.012(11)(a). Funds will be paid from General Funds, Project 3008 Schl Instr Contracts - Dist Fund. The contract is effective January 14, 2020 through May 29, 2020. Copies of the Client Services Agreement and Addendum A are attached. For additional information, please call Dr. Heather Willis-Doxsee, Director, ESE at (850) 833-3106. File Attachments CLIENT SERVICES AGREEMENT.pdf (533 KB) ADDENDUM A.pdf (349 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.23 Service Agreement #20-80: Emerald Coast Children's Advocacy Center, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $15,000.00 Budgeted : Yes Budget Source : Special Revenuel, Project 9110 Mental Health Assistance Recommended Action : Motion to approve Service Agreement #20-80 Emerald Coast Children's Advocacy Center in the amount of $15,000.00, effective January 14, 2020 through May 29, 2020. Public Content Request approval of Service Agreement #20-80 between Emerald Coast Children's Advocacy Center and The School Board of Okaloosa County, FL, on behalf of Okaloosa County School District Schools, to provide Child Safety and Teen Safety Matters Curriculum to meet legislative requirements of Human Trafficking Education. Funds will be paid from Special Revenue, Project 9110 Mental Health Assistance. The contract is effective January 14, 2020 through May 29, 2020. A copy of the agreement is attached. For additional information, please contact Teri Schroeder, Program Director, Student Services at (850) 833-3105. File Attachments SERVICE AGREEMENT #20-80.PDF (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.24 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 13, 2020 Absolute Date : Jan 13, 2020 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated January 13, 2020. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated January 13, 2020. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for January 13, 2020 Board Meeting.pdf (418 KB) Surplus Property Food Service list for January 13, 2020 Board Meeting.pdf (396 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.25 Memorandum of Agreement between the Sheriff of Okaloosa County, Florida, The Okaloosa County Board of County Commissioners, and The School Board of Okaloosa County, Florida, for the operation of a mass notification system, and the quote with Alertus Technologies, LLC,  presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 13, 2020 Absolute Date : Jan 13, 2020 Fiscal Impact : Yes Dollar Amount : $43,056.00 Recommended Action : Motion to approve the Memorandum of Agreement between the Sheriff of Okaloosa County, Florida, the Okaloosa County Board of County Commissioners, and the School Board of Okaloosa County, Florida, for the operation of a mass notification system, effective January 13, 2020, through January 12, 2021, and the quote with Alertus Technologies, LLC, in the amount of $43,056.00. File Attachments 2019-2020 MOU Mass Notification System Final Revised 12-23-19 cjm.pdf (178 KB) Okaloosa County School Outdoor ECS Software_V2.pdf (80 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.26 Controlled Open Enrollment School Capacity Report for the 2020- 2021 school year, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 13, 2020 Absolute Date : Jan 13, 2020 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve to Controlled Open Enrollment School Capacity Report for the 2020-2021 school year. Public Content The Controlled Open Enrollment (COE) School Capacity Report identifies Okaloosa County district-operated schools that have available seats for new attendance waivers for the 2020-2021 school year. The COE capacity for each school is set at 90% of the Florida Inventory of School Houses (FISH) school capacity adjusted based on specific programming or planning considerations that may exist within each school. For additional information or questions, contact Steve Horton at 850-689-7184. File Attachments Questions and Answers about Controlled Open Enrollment in Okaloosa Count....pdf (769 KB) 20191217 School Capacity Report 2020-2021 (2).pdf (136 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.27 Okaloosa Technical College Course Adoptions for the 2019-2020 School Year, presented by Denise Berry, Specialist, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve additional course adoptions for the Okaloosa Technical College for the 2019-2020 School Year. Public Content Course titles, course numbers, credits, and rational for course adoptions is attached. These are adult courses and unweighted. For more information, please contact Denise Berry at 833-3193. File Attachments OTC Course Request 2019-20.pdf (159 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.28 Charter School Program (CPS) Grant-Destin High School Phase 2 Grant Application, presented by Ann Flanagan, Reading Specialist, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $744,202.00 Budgeted : Yes Budget Source : Federal Grant funded Recommended Action : Motion to approve a Charter School Program (CPS)- Destin High School Phase 2 Grant Application. Public Content This is a competitive grant awarded to charter schools for planning design, and initial implementation of a new charter school. Destin High School has moved to Phase II in the application process. Specialist. For more information please contact Ann Flanagan 850-833-6312. File Attachments CSP Grant Phase 2 Destin HS rev.pdf (1,780 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.29 Educational Partnership Agreement (EPA) between The Department of the Air Force Represented by the 96th Test Wing, Eglin Air Force Base and the School Board of Okaloosa County to promote STEMM education, presented by Cindy Gates, Director of Community Affairs and Principal Evaluation, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Educational Partnership Agreement (EPA) between The Department of the Air Force Represented by the 96th Test Wing, Eglin Air Force Base, and the School Board of Okaloosa County. Public Content This agreement renews a partnership between the Okaloosa County School District and 96th Test Wing, Eglin Air Force Base. Eglin will encourage their 96th Test Wing employees to promote the study of science, technology, engineering, mathematics and medicine (STEMM) for students in grades ten through twelve (10-12), participating in educational outreach programs, mentorships and volunteer activities. The term of this Agreement is for a period of thirty-six (36) months, commencing on January 13, 2020. For more information please contact Cindy Gates at 850-833-4208. File Attachments Item 8.29 2019 Education Partnership Agreement_v3.pdf (799 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.30 Extension of the Memorandum of Understanding between the School Board of Okaloosa County and Magellan Healthcare, Inc. (formerly known as Magellan Behavioral Health, Inc.), presented by Cindy Gates, Director, Community Affairs and Principal Evaluation, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Extension of the Memorandum of Understanding between the School Board of Okaloosa County and Magellan Healthcare, Inc., (formerly known as Magellan Behavioral Health, Inc., effective January 13, 2020 through August 14, 2024. Public Content Extension of the Memorandum of Understanding between the School Board of Okaloosa County and Magellan Healthcare, Inc., (formerly known as Magellan Behavioral Health, Inc.), to provide child and youth behavioral (CYB) program services pursuant to the contract with the federal government to operate part of the Military & Family Life Counseling (MFLC) Program on behalf of the Department of Defense Contract No. D12PC00480. The term of this Memorandum of Understanding shall commence on January 13, 2020, and continue through August, 14 2024. For additional information contact Cindy Gates, 850-833-4208. File Attachments Okaloosa Magellan MOU 19-20 10 Oct 2019 w addendum.pdf (955 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Jan 9, 2020 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 123245 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Jan 9, 2020 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). EMPLOYEE NAME POSITION LOCATION DROP START DATE Ellenburg, Melissa Guidance Choctaw HS 12/1/2019 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Out-of-Field for the 2019-2020 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2019-2020 school year. Public Content Teacher who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Out-of-Field Board Approval Report for 1-13-2020.pdf (725 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action Preferred Date : Jan 13, 2020 Absolute Date : Jan 13, 2020 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments January 13, 2020 Instructional New Hire Board Report.pdf (203 KB) January 13, 2020 Support Personnel New Hire Board Report.pdf (213 KB) January 13, 2020 Substitute New Hire Report.pdf (14 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action Preferred Date : Jan 13, 2020 Absolute Date : Jan 13, 2020 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments January 13, 2020 Separations Board Report, Public Rev. 1-7-2020.pdf (239 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action Preferred Date : Jan 13, 2020 Absolute Date : Jan 13, 2020 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments January 13, 2020 Transfer Board Report.pdf (230 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action Preferred Date : Jan 13, 2020 Absolute Date : Jan 13, 2020 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay EID# 109497 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.8 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action Preferred Date : Jan 13, 2020 Absolute Date : Jan 13, 2020 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day: EID# 117036 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.9 Employee Termination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action Preferred Date : Jan 13, 2020 Absolute Date : Jan 13, 2020 Recommended Action : Motion to approve the employee termination. Public Content Recommend employee #120313 be terminated for violation of School Board Policy 07-03. For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.10 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action Preferred Date : Jan 13, 2020 Absolute Date : Jan 13, 2020 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.11 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action Preferred Date : Jan 13, 2020 Absolute Date : Jan 13, 2020 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Elizabeth Black, Destin Elementary, 12.75hrs Kolesia Brown, Shalimar Elementary, 14hrs Kolesia Brown, Shalimar Elementary, 14.75hrs Debra Cahoon, Shalimar Elementary, 55.75hrs Suzanna Mixon, Richbourg School, 56.25hrs Suzanna Mixon, Richbourg School, 6.5hrs Elaine Salas, ESE Dept., 3.75hrs Dorinda Stewart, Silver Sands, 30hrs Jeri Tobias, Richbourg School, 21.25hrs Revision of reinstatement/reimbursement approved December 9, 2019 Board Meeting as follows: Jamie Parker, Silver Sands School, 56.25 hrs. 52.50 hrs. For more information, contact Lee Hale at 850-833-5801. 10. Discussion Agenda  Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Jan 9, 2020 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Jan 9, 2020 - Workshop Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 Scope Modification to Program #6, Task Order #1 - Pre-GMP Roofing at Niceville High School 500 Building and Gymnasium, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action Preferred Date : Jan 13, 2020 Absolute Date : Jan 13, 2020 Recommended Action : Motion to approve the Scope Modification to Program #6, Task Order #1 - Pre-GMP Roofing at Niceville High School 500 Building and Gymnasium. Public Content Niceville High School – Building 500 – This project consists of the tear-off and replacement of approximately 210 SQ of the existing coated EPDM single-ply membrane roofing on Building 500. The existing roof system is installed on lightweight concrete over metal decking. The new roofing system will be the District standard TREMCO modified bitumen/polyisocyanurate insulation system and all related flashing and curbs. Included in this effort will be the installation of new roof drain inserts at all existing roof drains. Additionally, we will be installing a new non-penetrating OSHA Compliant Fall protection railing system around the existing HVAC unit on the southeast corner of the roof. Niceville High School – Gymnasium – This project consists of the removal of approximately 77 SQ of wet insulation areas identified by thermographic scan and replacement of the damaged insulation with new insulation, coverboard and single-ply membrane to match existing system in place on the Gymnasium. Once the wet insulation is replaced we will apply a coating to approximately 106 SQ of roofing on the Gymnasium. The new coating will be the District standard TREMCO Alpha Guard BIO system. Please contact Bill Smith for additional information, 689-7158. 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jan 9, 2020 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Jan 9, 2020 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 1-13-2020 Student Trip Requests.pdf (94 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jan 9, 2020 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Jan 9, 2020 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jan 9, 2020 - Workshop Meeting Type : Information 17. Public Hearing Subject : 17.1 Public Hearing for adoption of new School Board Policy 01-26 School Guardian Program, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action Preferred Date : Jan 13, 2020 Absolute Date : Jan 13, 2020 Fiscal Impact : No Recommended Action : Motion to approve the adoption of new School Board Policy 01-26 School Guardian Program. Public Content A Public Hearing will be held to receive public input and consider approval on the proposed new School Board Policy 01-26 School Guardian Program. The proposed new rule would provide procedures and guidelines for School Guardians, as authorized by Florida law, to prevent or abate an active assailant incident on school premises. For additional information, please contact Steve Horton, 689-7184. File Attachments 01-26 School Guardian Program-DRAFT.pdf (327 KB) 17. Public Hearing Subject : 17.2 Public Hearing for adoption of a revised job description for ESE Parent Liaison, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action Preferred Date : Jan 13, 2020 Absolute Date : Jan 13, 2020 Recommended Action : Motion to approve the adoption of revised job description for ESE Parent Liaison. Public Content A Public Hearing will be advertised to receive input and consider approval on the proposed revised job description for ESE Parent Liaison. The proposed revised job description will better align to the minimum requirements with the goals of this position and the goals of the ESE Department. This proposed revision also includes a salary schedule reclassification that would move the position from Instructional to Educational Support. This position should act as a liaison between the school system, parents and the community to facilitate the student's academic, emotional and personal success. For additional information, please contact Lindsay Maxey, 850-833-5814. File Attachments ESE Parent Liaison-Rev 1-13-2020.pdf (281 KB) 17. Public Hearing Subject : 17.3 Deleted - Public Hearing for adoption of a revised job description for Social Worker, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action Preferred Date : Jan 13, 2020 Absolute Date : Jan 13, 2020 Recommended Action : Motion to approve the adoption of a revised job description for Social Worker. Public Content A Public Hearing will be held for public input and consider approval on the proposed revised job description for Social Worker. Proposed revisions to this job description will better align the duties and responsibilities with the ever-changing needs of our student population. The goal of this position is to provide a variety of services to students, their families, and schools to help develop and deliver services designed to improve students' school experience and performance. For additional information, please contact Dr. Hale, 850-833-5801. File Attachments Social Worker.pdf (272 KB) 17. Public Hearing Subject : 17.4 Public Hearing for adoption of a revised job description for Resource Teacher, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action Preferred Date : Jan 13, 2020 Absolute Date : Jan 13, 2020 Recommended Action : Motion to approve the adoption of revised job description for Resource Teacher. Public Content A Public Hearing will be held for public input and consider approval on the proposed revised job description for Resource Teacher. The proposed revised job description will better align the duties and responsibilities with the ever-changing needs of our student population. The goal of this position is to assist the faculty in leading students toward the fulfillment of their potential for intellectual, emotional and psychological growth and maturation. This position is also responsible for coordinating the curriculum at assigned schools and to assist teachers in facilitating the learning process. For additional information, please contact Dr. Hale, 850-833-5801. File Attachments Resource Teacher.pdf (71 KB) 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Jan 9, 2020 - Workshop Meeting Type : 19. Public Notices Subject : 19.1 Notice of Student Disciplinary Hearing Meeting : Jan 9, 2020 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on January 9, 2020, beginning at 8:30 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 19. Public Notices Subject : 19.2 Notice of Workshop Meeting : Jan 9, 2020 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on January 9, 2020, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.3 Notice of Public Hearing - 6:15 p.m. Meeting : Jan 9, 2020 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on January 13, 2020, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following: New School Board Policy 1-26 School Guardian Program Revised Job Description for ESE Parent Liaison Revised Job Description for Social Worker Revised Job Description for Resource Teacher Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.4 Public Notice Meeting : Jan 9, 2020 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.