Okaloosa County School Board — Workshop Meeting, January 9, 2020 — reading text

(Consent) Preferred Date : Jan 13, 2020 Absolute Date : Jan 13, 2020 Fiscal Impact : Yes Dollar Amount : $303,903.26 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #3 - Fiscal Year 2019- 2020 Public Content On September 9, 2019, the School Board adopted the budget for fiscal year 2019-2020. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of November 2019: General Fund $230,115.37 Debt Service Funds 0.00 Capital Projects Funds 4,977.86 Other Special Revenue Funds - Federal 52,097.10 Other Special Revenue Funds - Food Service 16,712.93 Total - All Funds $303,903.26 File Attachments !BA 03 - Nov 2019.pdf (1,506 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Monthly Financial Statement for November 2019 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 13, 2020 Absolute Date : Jan 13, 2020 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for November 2019 Public Content The financial statement for the month ending November 30, 2019, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials - 2019-11-30.pdf (733 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 1-13-20.pdf (112 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Payroll Warrant Register and Accounts Payable Warrant Register for November 2019, totaling $27,063,709.54; and Bank Transfers for November 2019, totaling $10,445,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $27,063,709.54 and Bank Transfers in the amount of $10,445,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for November 2019, totaling $27,063,709.54; and Bank Transfers for November 2019, totaling $10,445,000.00. File Attachments 05 - MIS 3478 - Warrant Register - November 2019.pdf (548 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Impact Aid Application P.L. 81- 874 Authorized Representative and Core User Account Signer for Fiscal Year 2019-2020, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 13, 2020 Absolute Date : Jan 13, 2020 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the application for Impact Aid under P.L. 81-874 for the 2019-2020 fiscal year naming Chief Financial Officer Rita R. Scallan as the authorized representative and Core User Account Signer. Public Content P.L. 81-874 requires that School Board minutes reflect the authorized representative as part of the application process each year. Historically, the Superintendent has been designated the authorized representative to sign the application on behalf of the School Board of Okaloosa County. The application process has essentially consisted of a hard copy application signed by the Superintendent. The request to name the Superintendent as the authorized representative for fiscal year 2019-2020 was submitted and approved by the School Board at the September 9, 2019 meeting. All Local Educational Agencies (LEAs) who are eligible to receive Impact Aid funds were recently notified regarding significant changes to the application process. The change is a transition from a manual signatory system to an electronic signatory system. In order to comply with the new requirement the School Board is required to establish a "Core User Account." The"Core User" must be an employee of the School District with the authority to sign the Impact Aid application. The appointed "Core User" will have the authority to create and manage two other users who will enter the District's detailed impact aid data into the system. The designated "Core User", with signature authority, is required to log into the system to electronically sign the finalized application. In light of the time required to complete this process, it is recommended the School Board approve the Chief Financial Officer as the authorized representative with signature authority to file the Impact Aid application for fiscal year 2019-2020. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 ChildCare Aware of America Fee Assistance Program Application for military families at Plew Elementary School, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 9, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 13, 2020 Absolute Date : Jan 13, 2020 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve application for