Okaloosa County BOCC — October 20, 2015 — Genesis LAPDesign Signed — reading text

performance of the Basic Services upon execution of a Task Order by both parties which shall con- stitute Authorization to Proceed. 4.2. Additional Services. Performance of any of the Additional Services described in Section 2 will commence as described in an executed written amendment to a Task Order by CLIENT and shall be completed in accordance with a schedule set forth in the authorization. SECTION 5. AMOUNT AND METHOD OF PAYMENT 5.1. Method of Payment. For services provided under Section 1, Basic Services, and Section 2, Additional Services, payment shall be made in accordance with the Task Order. CONSULTANT will submit invoices for each Task Order or Task Directive to CLIENT each month covering services completed to date and for those deliverables being completed and submitted. In addition invoice shall include as applicable, materials and equipment delivered and stored on-site or off-site. Each invoice will be prepared in CONSULTANT’s standard form and supported by documentation according to CONSULTANT’s standard practice. Within 20 days of receipt of the invoice, CLIENT shall give detailed, written notice of any sums which it may reasonably dispute or contest in accordance with the provisions of 218.70 F.S. The undisputed portion of the invoice shall be paid in a timely manner. CONSULTANT shall submit corrected payment invoice and will receive payment or rejection notice within 10 days of receipt of adjusted invoice. Invoices will be numbered sequentially and specify the time period for charges, the work performed, the amount requested for that invoice and a total amount paid to date and budget remaining. The CONSULTANT shall clearly state “Final Invoice” on the CONSULTANT’s final/last invoice to the CLIENT. This shall indicate that contracted services have been performed and all charges and costs have been invoiced to the CLIENT. This invoice shall close 9/23  TASK ORDER AGREEMENT FOR CONSULTANT SERVICES (LAP DESIGN CONTINUING SERVICES AGREEMENT) this Task Order to future billings and future charges shall be waived by CONSULTANT. CONSULTANT shall deliver to the CLIENT for approval and acceptance, and before being eligible for final payment of any amounts due, all documents and materials required by the respective Task Order. 5.2. Compensation. The compensation for Services to be defined in each Task Order for each assignment to this Agreement will be based on either a lump sum amount basis, or on CONSULTANT’s Rates, included as Exhibit A, for the actual time worked on the Project. Rates are not subject to change for the five-year term. 5.2.1. Direct Expenses are those necessary costs and charges incurred for the Project as described in the Task Order and further explained in Exhibit A. CONSULTANT has represented that they are local providers; therefore, in general, travel expenses are not allowed expenses and will not be reimbursed. Travel expenses may only be approved/reimbursed by the COUNTY for specialized technical support, which would be authorized in advance in the specific Task Order. Any and all direct expenses requested by the CONSULTANT shall only be eligible for reimbursement when proper documentation is provided with the invoice and payment request form. Fees not expressly provided on the rate schedule are not eligible for payment or reimbursement unless specifically authorized by a Task Order or through a subsequent modification of this contract. 5.2.2. Rates to be utilized for the duration of this contract are as described in the fee schedule included as Exhibit A. These rates include all allowances for salary, overhead, and fees, but do not include allowances for Direct Expenses, as outlined in Exhibit A. 5.3. Payment by CLIENT. CLIENT will process payment to the CONSULTANT within 25 days after receipt of CONSULTANT’s invoice in accordance with the requirements of the Prompt Payment provision under 218.70 F.S. 5.4. Delay in Payment. If CLIENT fails to pay CONSULTANT for any undisputed billing within 25 calendar days after receipt of any invoice, CONSULTANT will be entitled to compensation per the requirements of the Prompt Payment provision under 218.735 (9) F.S. SECTION 6. CHANGES 6.1. Written Authorization. CLIENT may, at any time, by written fully executed amendment to a Task Order, make changes in the services or work to be performed within the general scope of this Agreement, including alterations, reductions, therein or additions thereto. 6.2. Equitable Adjustment. Upon receipt by the CONSULTANT of the CLIENT’s notification of a contemplated change, the CONSULTANT shall (1) if requested by the CLIENT, provide an estimate for the increase or decrease in cost due to the contemplated change, (2) notify the CLIENT of any estimated change in the completion date, and (3) advise the CLIENT in writing if the contemplated change shall affect the CONSULTANT’s ability to meet the completion dates or schedules of any Task Order. If such changes cause an increase or decrease in the Consultant's cost of, or time required for, performance of any services under any Task Order, an equitable adjustment may be made and the Task Order shall be modified in writing accordingly. SECTION 7. DISPUTES 7.1. Dispute Resolution. If a dispute or complaint [Dispute] arises concerning this Agreement, CONSULTANT and CLIENT will use their best efforts to negotiate a resolution of the Dispute, including the use of alternative dispute resolution options. 10/23  TASK ORDER AGREEMENT FOR CONSULTANT SERVICES (LAP DESIGN CONTINUING SERVICES AGREEMENT) SECTION 8. DELAY OR SUSPENSION OF WORK 8.1. Convenience of CLIENT. CLIENT may order the CONSULTANT to suspend, delay, or interrupt all or any part of the CONSULTANT's services under any Task Order for such period of time as CLIENT may determine to be appropriate for the convenience of CLIENT. 8.2. Adjustment for Delay or Suspension of Work. If the performance of all or any part of the CONSULTANT's services is suspended, delayed, or interrupted for the convenience of CLIENT, an appropriate extension of time and compensation for the affected Task Order shall be made, and the Task Order modified in writing accordingly. In the event CONSULTANT is delayed in performance of Services by any act or neglect of CLIENT, the CLIENT, or anyone for whom CLIENT is responsible or by Acts of God, strikes, lockouts, accidents, or other events beyond the control of CONSULTANT, then CONSULTANT’s compensation and the work schedule for the affected Task Order shall be equitably adjusted in writing. In the event delays to the Task Order work is encountered for any reason, the parties agree to undertake reasonable steps to mitigate the effect of such delays. SECTION 9. TERMINATION OF AGREEMENT 9.1. Written Notice. This Agreement may be terminated for convenience with 30 calendar days' written notice or for cause if either party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance within 5 calendar days of written notice and diligently complete the correction thereafter. 9.2. Adjustment for Services Performed. In the event that this Agreement is terminated by either CLIENT or the CONSULTANT, the CONSULTANT shall be compensated for all services satisfactorily performed to the date of termination including reimbursable expenses, then due, and subcontractor termination costs. Such compensation shall be based on the arrangement set forth in each Task Order, unless otherwise agreed. SECTION 10. INSURANCE 10.1. CONSULTANT's Coverage. Prior to commencing work, the CONSULTANT shall obtain and maintain in effect for the duration of this Agreement at its own cost and expense the following insurance with insurance companies licensed in the State of Florida and shall provide certificates evidencing such insurance, including coverage for contractual liability, to CLIENT in a form acceptable to CLIENT. Insurance carriers for General Liability and Motor Vehicle Liability shall be A+ rated by AM Best Company, and insurance carriers for Professional Liability shall be A rated by AM Best Company. All insurance carriers shall have a financial size of X or higher. 10.2. Additional Insured. The CONSULTANT’s policies or certificates for general and motor vehicle liability insurance shall name the CLIENT as an Additional Insured. 10.3. Certificate of Insurance. All policies or certificates therefore, shall provide that 30 days prior to cancellation or material change in the policies, notice of same shall be given to CLIENT by certified mail, return receipt requested, for all policies so affected. 10.4. Minimum Coverage. The minimum required coverage is the following: 10.4.1. Worker's Compensation and Employer's Liability. Worker's Compensation in compliance with the statutory requirements of the State and Employer's Liability in compliance with the statutory requirements of the State. 10.4.2. General Liability. Comprehensive general liability insurance covering operations, completed operations, contractual agreements, and independent contractors, each with minimum limits of liability as set forth below, issued to and covering the liability of the 11/23  TASK ORDER AGREEMENT FOR CONSULTANT SERVICES (LAP DESIGN CONTINUING SERVICES AGREEMENT) CONSULTANT with respect to all work performed by the CONSULTANT under this Agreement. Bodily Injury, including death: $1,000,000 each person $1,000,000 each accident Property Damage: $500,000 each accident 10.4.3. 10.4.3 Motor Vehicle Liability. Motor vehicle liability insurance including all owned, hired, or non-owned vehicle equipment for minimum limits of: Bodily Injury, including death: $1,000,000 each person $1,000,000 each accident Property Damage: $500,000 each accident 10.4.4. Professional Liability. Professional liability insurance in an amount of at least $1,000,000 total limit of liability per claim and aggregate. SECTION 11. GENERAL PROVISIONS 11.1. Indemnification. CONSULTANT to the fullest extent permitted by law, shall indemnify and hold harmless the CLIENT, its officers and employees for any claims, damages, losses, and costs, including, but not limited to, reasonable attorney's fees and litigation costs, arising out of claims by third parties for property damage or bodily injury, including death, to the proportionate extent caused by the negligence or willful misconduct of CONSULTANT, CONSULTANT’s