Okaloosa County School Board — Workshop Meeting, October 7, 2021 — reading text

Oct 7, 2021 - Workshop Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 Titan Technologies Capital Outlay Program 6 - Shared Savings Task Orders #1, #3, & #8; Partial Shared Savings Task Order #2; and Close Out Time & Materials Task Order #5. Meeting : Oct 7, 2021 - Workshop Meeting Type : Action Preferred Date : Oct 11, 2021 Absolute Date : Oct 11, 2021 Fiscal Impact : Yes Dollar Amount : $961,788.41 Budgeted : No Budget Source : Capital Outlay Funds - 1.50 Mill Recommended Action : Motion to approve Titan Technologies Capital Outlay Program 6 - Shared Savings Task Orders #1, #3, & #8; Estimated Partial Shared Savings Task Order #2; and Close Out Time & Materials Task Order #5 in the amount of $961,788.41. Shared savings will total $932,971.36 with the District receiving 60% ($559,782.82) and Titan Technologies receiving 40% ($373,188.54), and the Time & Materials Close Out will recoup $28,817.05 for the District. Public Content Finance has reviewed the shared savings and agrees with the amount. Titan - Task Order District - 60% Total 40% 1 - Niceville HS Roofing $173,011.09 $259,516.64 $432,527.73 2 - Districtwide Security Upgrades (Estimated Partial) 140,000.00 210,000.00 350,000.00 3 - Florosa ES Parent Dropoff/Pickup 30,706.29 46,059.44 76,765.73 8 - Kenwood ES Kitchen/Cafeteria Roofing 29,471.16 44,206.74 73,677.90 Sub-Total - Shared Savings 373,188.54 559,782.82 932,971.36 5 - T&M Close Out Choctaw HS Stadium N/A 28,817.05 28,817.05 Total - Shared Savings and T&M Close Out $373,188.54 $588,599.87 $961,788.41 11. Construction Program/Owner's Representative's Business Subject : 11.3 TPM Program #6, Task Order #4 - Scope Modification, Pryor Middle School Kitchen Renovation (Program #6, Task Order #6), presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Oct 7, 2021 - Workshop Meeting Type : Action, Procedural Preferred Date : Oct 11, 2021 Absolute Date : Oct 11, 2021 Fiscal Impact : Yes Dollar Amount : $1,748,380.00 Budgeted : Yes Budget Source : School Food Service, Project 9512 Baker Kitchen Renovation Recommended Action : Motion to approve TPM Program #6, Task Order #4 - Scope Modification by adding Pryor Middle School Kitchen Renovation (Program #6, Task Order #6). Public Content Approval is requested for TPM PROGRAM #6, Task Order #4 – Scope Modification by adding Pryor Middle School Kitchen Renovation (Program #6, Task Order #6). This Pre-GMP was approved by The School Board on November 12, 2019, in the amount of $80,000. This scope modification will be an addition to Task Order #4, GMP $1,668,380. The total GMP for this scope modification including the Pre- GMP is $1,748,380. Please contact Dr. Bill Smith for additional information, 689-7158. 12. Information Technology Seat Management Contract Subject : 12.1 Change Order 18 to the IT Seat Management Outsourcing Contract Modification Agreement, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Oct 7, 2021 - Workshop Meeting Type : Action Preferred Date : Oct 11, 2021 Absolute Date : Oct 11, 2021 Fiscal Impact : Yes Dollar Amount : ($167,184.93) Budgeted : Yes Budget Source : Seat Management Contract- General Funds Recommended Action : Motion to approve CACI Change Order 18 at an estimated annual savings of $167,184.93 Public Content Change Order 18 includes changes to the prices of COTS and LAN; discontinuation of a Firewall Seat; addition of a Firewall Support Seat; and reversion of chromebook prices to pre-Covid amounts. These changes are summarized on the "Analysis of Seat Management Change Order 18" attachment which reflects a projected annual savings of $167,184.93. For additional information, please contact Dustin Keith, 850-689-7151. File Attachments Anaylsis of Seat Management Change Order 18.pdf (65 KB) CACI Change Order 18.pdf (247 KB) Attachment C.pdf (226 KB) 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Oct 7, 2021 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Oct 7, 2021 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop and at the Board Meeting to insure they receive the most current information. File Attachments 10-11-2021 Student Trip Requests.pdf (86 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Oct 7, 2021 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Travel Request by Tim Bryant to attend the FSBA/FADSS Annual Joint Conference, November 30-December 3, 2021. Meeting : Oct 7, 2021 - Workshop Meeting  Type : Action Preferred Date : Oct 11, 2021 Absolute Date : Oct 11, 2021 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve funding for travel request from School Board Member, Tim Bryant, to attend the FSBA/FADSS Annual Joint Conference, November 30-December 3, 2021. Public Content Florida Statute §1001.39 (2020) requires that School Board members who travel outside of the District, and are requesting reimbursement of travel expense in excess of $500, obtain approval from The School Board that the travel is for official School Board business and that it complies with the rules of the State Board of Education. Mr. Bryant plans to attend the FSBA/FADSS Annual Joint Conference, November 30-December 3. 15. Board Members' Announcements/Request for Information Subject : 15.2 Board Members' Announcements/Request for Information Meeting : Oct 7, 2021 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Oct 7, 2021 - Workshop Meeting Type : Information 17. Adjournment Subject :