Okaloosa County School Board — Workshop Meeting, October 7, 2021 — reading text

Oct 11, 2021 Fiscal Impact : Yes Dollar Amount : $2,334.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Elliott Point Elementary School Archery Program, for targets and archery equipment, in the amount of $2,334.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Elliott Point Elementary School Archery Program, for targets and archery equipment, in the amount of $2,334.00. File Attachments EP Archery Equip Quote 9-29-21.pdf (312 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Request to advertise a Public Hearing for revision of School Board Policy 01-21, Wellness Policy, presented by Lisa Sundy, Insurance Ombudsman, Risk Management, and recommended by the Superintendent for approval. Meeting : Oct 7, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 11, 2021 Absolute Date : Oct 11, 2021 Fiscal Impact : No Budgeted : No Recommended Action : Motion to authorize the advertisement of a Public Hearing for revision of School Board Policy 01-21 Wellness Policy. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed amendment to School Board Policy 01-21 Wellness Policy. The proposed amendment to the policy will implement 2021 legislative changes requiring providing basic training in first aid including, CPR instruction, for public school students in grades 9 and 11. Please contact Tami Ellis for further information, 833-4122. File Attachments 01-21 Wellness Policy - REDLINED 10-1-2021.pdf (153 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Invoices to be approved for payment, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Oct 7, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment. File Attachments Board Bills 10-11-21.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 School Donations, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Oct 7, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $48,679.52 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2021-10-11.pdf (450 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Agreement between Foundation Risk Partners, Corp. d/b/a/ Acentria Public Risk and The School Board of Okaloosa County, FL, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 7, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $453,333.00 Budget Source : General Funds Recommended Action : Motion to approve the agreement between Foundation Risk Partners, Corp. d/b/a/ Acentria Public Risk and The School Board of Okaloosa County, FL for RFP 21-01 Employee Benefits Brokerage & Consulting Services for a total amount of $453,333.00. Public Content Request approval of the agreement between Foundation Risk Partners, Corp. d/b/a/ Acentria Public Risk and The School Board of Okaloosa County, FL for RFP 21-01 Employee Benefits Brokerage & Consulting Services. The three (3) year agreement in the amount of $453,333.00 is effective October 12, 2021, through June 30, 2024, and will be paid on an annual basis based on the following schedule. Contract Year 1: October 12, 2021, through June 30, 2022, $113,333.00 Contract Year 2: July 1, 2022, through June 30, 2023, $170,000.00 Contract Year 3: July 1, 2023, through June 30, 2023, $170,000.00 Funds will be paid from General Funds. Attached are copies of the Broker Services Agreement and the HIPPA Business Associates Agreement. For additional information, please contact Russ Frakes, Program Director, Risk Management, at (850) 833-5823. *Please note that a copy of the HIPPA Business Associates Agreement will be attached once finalized. File Attachments School Board of Okaloosa County Broker Services Agreement Final with Docs 10-1-21.pdf (27,418 KB) BAA for Acentria - The School Board of Okaloosa County Final 10.1.2021.pdf (905 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Sole Source Purchase Over $25,000: Jaeger, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 7, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $107,581.95 Budgeted : Yes Budget Source : Federal Funds, Project 1484 HEERF- Instructional  Recommended Action : Motion to approve the purchase of Amatrol HVAC Equipment and services from Jaeger in the amount of $107,581.95. Public Content Request approval to purchase Amatrol HVAC Equipment and services from Jaeger in the amount of $107,581.95. This is a sole source purchase 6A- 1.012(12)(d). Funding will be paid from Federal Funds, Project 1484 HEERF -Instructional. A copy of the quote is attached. For additional information, please contact Kelly Hayes, Director, OTC, at (850) 833-3500. File Attachments JAEGER QUOTE.pdf (390 KB) Consent