Okaloosa County School Board — Regular Meeting, February 13, 2017 — reading text

IDEA - Part B Recommended Action : Motion to approve Okaloosa Technical College/Choice High School's purchase of equipment and supplies from Advance Auto Parts in the amount of $28,543.06 Public Content Request approval for Okaloosa Technical College/Choice High School to purchase equipment and supplies from Advance Auto Parts in the amount of $28,543.06. The purchase is made through U.S. Communities Contract #2017000208 and funding will be paid from Federal Funds, Project 7475 IDEA - Part B. A copy of the quote is attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Technical College/Choice High School at (850) 833-3500. File Attachments ADVANCE AUTO PARTS QUOTE (REVISED).pdf (117 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.18 Exempted Purchase: Teachtown, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $28,787.00 Budgeted : Yes Budget Source : General Funds, Project 3110 Instructional Materials - ESE and Federal Funds, Project 7475 IDEA-Part B Recommended Action : Motion to approve the exempted purchase of Teachtown Basics Primary Licenses, Fidelity Plan and On Site Training in the amount of $28,787.00. Public Content Request approval of the exempted purchase of Teachtown Basics Primary Licenses, Fidelity Plan, and Onsite Training in the amount of $28,787.00. This program provides a complete standards based curriculum combining online materials and teacher led generalization activities for our ESE students. The purchase is exempt under 6A-1.012(11)(b). Funding will be paid from General Funds, Project 3110 Instructional Materials - ESE and from Federal Funds, Project 7475 IDEA-Part B. The contract is effective January 25, 2017 through January 24, 2018 and a copy of the quote is attached. For additional information, please contact Melody Sommer, Program Director, ESE, at (850)833-3164. File Attachments Teachtown Proposal.pdf (876 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.19 Product Agreement: Dynamix, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,575.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the Product Agreement with Dynamix to renew the support contract for the AS400 back-up system  at the Central Administration Complex. Public Content Request approval of the Product Agreement with Dynamix in the amount of $7,575 to renew the support contract for the AS400 back-up system at the Central Administration Complex, effective 2/15/17 through 6/22/2017. Funding will be paid from General Funds and a copy of the agreement is attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7184. File Attachments Okaloosa 2 (1).pdf (203 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.20 Certification of the Okaloosa County School District Facilities FISH Data  for 2017, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Annual Certification of Facilities Data, OEF FISH CERT form, for 2017. Public Content In accordance with Florida Statue 1013.31 (1)(d), each year, each district shall review the Florida Inventory of School Houses (FISH) and shall certify to the Office of Educational Facilities that the inventory is current and accurate. This certification is due prior to April 1 of each year. File Attachments OEF FISH Cert 2017 ANNUAL CERTIF for agenda 2-13-17.pdf (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.21 Grant Funding from the Okaloosa County Board of County Commissioners for a Drainage Project at Davidson Middle School, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the acceptance of redirected State grant funds from the Okaloosa County Board of County Commissioners for a drainage project at Davidson Middle School. Public Content The Okaloosa County Board of County Commissioners would like to redirect to the School District grant funding for a drainage project located at Davidson Middle School. The County was awarded grant funding for storm shelter improvements in the amount of $78,055.00 for a drainage project at Davidson Middle School. The County has requested that the School Board receive these funds, manage and administer the grant as stated in the provisions of the Agreement (see attached.) Grant funds will be used for retrofit improvement of Building 1’s existing site drainage system and will also be used for the design and construction of site drainage improvements to prevent rainwater ponding and flood intrusion into Building 1 entrance including a 15 year maintenance plan that will be a "0" cost. The fifteen (15) year maintenance will be part of the lawn care contract that currently maintains this area. The State has agreed to adjust the completion date requirements upon approval to redirect the funding to the Okaloosa County School Board. Additionally, we are also requesting additional funds in the amount of $7,222.00 to secure the retention area with fencing. File Attachments Item 7.21 - Drainage Proj-Div of Emerg Mgmt agreement shelter imprvmts.pdf (659 KB) Drainage Project Quotes for DMS shelter site improvements .pdf (176 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.22 Okaloosa County School District 2017-2018 School Calendar, presented by Duscha Ross, Program Director, Information Systems, and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type :