Okaloosa County School Board — Regular Meeting, February 13, 2017

Monday, February 13, 2017 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. Invocation offered by Rev. Michael Precht Pledge of Allegiance led by Melissa Thrush 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Feb 13, 2017 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Feb 13, 2017 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda Motion & Voting Motion to approve the Agenda Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 5. Personnel Appointments Subject : 5.1 Appointment of Amy Dale to the position of Math Curriculum Specialist, Curriculum and Instruction, recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Amy Dale to the position of the Math Curriculum Specialist, Curriculum and Instruction Department. Motion & Voting Motion to approve the appointment of Amy Dale to the position of the Math Curriculum Specialist, Curriculum and Instruction Department. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 5. Personnel Appointments Subject : 5.2 Appointment of Heather Graham-Williams to the position of Assistant Principal II, Bruner Middle School, recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Heather Graham-Williams to the position of Assistant Principal II, Bruner Middle School. Motion & Voting Motion to approve the appointment of Heather Graham-Williams to the position of Assistant Principal II, Bruner Middle School. Motion by Dewey Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 5. Personnel Appointments Subject : 5.3 Appointment of Timothy Duffey to the position of Route Coordinator, Transportation North, recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of Timothy Duffey to the position of Route Coordinator, Transportation North. Motion & Voting Motion to approve the appointment of Timothy Duffey to the position of Route Coordinator, Transportation North. Motion by Dewey Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of December 16, 2016 – January 25, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 13, 2017 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of December 16, 2016 – January 25, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Dec 16 - Jan 25.pdf (26 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of December 16, 2016 – January 25, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 13, 2017 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of December 16, 2016 – January 25, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Dec 16 - Jan 25.pdf (17 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 State of Florida, State Board of Administration, Local Government Surplus, Funds Trust Fund (Florida Prime) (An External Investment Pool), Financial Audit, for the Fiscal Years Ended June 30, 2016, and 2015, Report Number 2017-099, January 2017,  present by Rita R. Scallan, Chief Financial Officer Meeting : Feb 13, 2017 - Regular Meeting Type : Report Public Content The Auditor General of the State of Florida has issued Report No. 2017-099, January 2017, State of Florida, State Board of Administration, Local Government Surplus Funds Trust Fund (Florida Prime) (An External Investment Pool) Financial Audit for the Fiscal Years Ended June 30, 2016, and 2015. The Auditor General request that this report be presented to the School Board at its next meeting and that it be filed as a part of the public records of the Board, making mention of this fact in the minutes of the Board. File Attachments Local Government Surplus Funds Trust Fund 2017-099.pdf (652 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Okaloosa Academy DJJ, Inc. Basic Financial Statements and Supplemental Information for the Year Ended June 30, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 13, 2017 - Regular Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Boards permanent files. The firm of Berman Hopkins Wright & Laham CPAs and Associates, LLP performed the 2015-2016 audit report for Okaloosa Academy DJJ, Inc. File Attachments Okaloosa Academy DJJ Year Ended 6.30.16.pdf (87 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 Northwest Florida State College Collegiate High School - A Charter School and Restricted Fund of Northwest Florida State College - Financial Statements and Supplemental Information for the Year Ended June 30, 2016 and 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 13, 2017 - Regular Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Boards permanent files. The firm of Mauldin & Jenkins Certified Public Accountants, LLC, performed the 2015-2016 audit report for Northwest Florida State College Collegiate High School. File Attachments NWFSC CHS Final audit report 2015-16.pdf (291 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting :  Feb 13, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Special Meeting of January 12, 2017; Minutes of the Workshop Meeting of January 12, 2017; Minutes of the Regular Meeting of January 17, 2017, recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Minutes of the Special Meeting of January 12, 2017; Minutes of the Workshop Meeting of January 12, 2017; Minutes of the Regular Meeting of January 17, 2017. File Attachments 1-12-2017 Atty Client DRAFT.pdf (67 KB) 1-12-2017 Workshop DRAFT.pdf (194 KB) 1-17-2017 Meeting DRAFT.pdf (187 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Meigs Middle School for office furniture, in the amount of $5,084.47, presented by Dr. Lamar White, and recommended by  the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,084.47 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Meigs Middle School for office furniture in the amount of $5,084.47. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Meigs Middle School for office furniture in the amount of $5,084.47. File Attachments Meigs-Quote front office furniture.pdf (393 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.4 Appropriation of District 1 School Board Member Capital Outlay Funds to Shalimar Elementary School for flexible seating classroom furniture, in the amount of $4,107.42, presented by Dr. Lamar White, and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,107.42 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Shalimar Elementary School for flexible seating classroom furniture in the amount of $4,107.42. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Shalimar Elementary School for flexible seating classroom furniture in the amount of $4,107.42. All 3rd grade classrooms, one 5th grade classroom, and one 2nd grade classroom at Shalimar Elementary School are implementing flexible seating. Flexible seating allows for increased motivation and engagement while decreasing behavior problems because of the engagement. For additional information, please contact Kim McSparren, Principal, 833-4339. File Attachments Shalimar ES - Quote Flexible Seating.pdf (188 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.5 Appropriation of District 1 School Board Member Capital Outlay Funds to Wright Elementary School for security cameras, in the amount of $8,500.00, presented by Dr. Lamar White, and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Wright Elementary School for security cameras, in the amount of $8,500.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Wright Elementary School for security cameras, in the amount of $8,500.00. The remaining cost in the amount of $2,768.38 will be paid by the school. File Attachments Wright Elementary - security cameras.pdf (233 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.6 Budget Amendment #4 - Fiscal Year 2016-2017 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #4 - Fiscal Year 2016-2017 Public Content On September 12, 2016, the School Board adopted the budget for fiscal year 2016-2017. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of December 2016: General Fund $143,334.01 Debt Service Funds 0.00  Capital Projects Funds 83,219.80 Other Special Revenue Funds - Federal 89,681.00 Other Special Revenue Funds - Food Service 0.00 Total - All Funds $316,234.81 File Attachments !BA 04 - Dec 2016.pdf (1,513 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.7 Monthly Financial Statement for December 2016, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for December 2016 Public Content The financial statement for the month ending December 31, 2016, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials Dec 2016.pdf (688 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.8 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 2-13-17.pdf (25 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.9 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 13, 2017 Absolute Date : Feb 13, 2017 Fiscal Impact : Yes Dollar Amount : $72,600.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2017-02-13.pdf (234 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.10 Payroll Warrant Register and Accounts Payable Warrant Register for December 2016, totaling $32,179,922.64; and Bank Transfers for December 2016, totaling $18,170,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $32,179,922.64 and Bank Transfers in the amount of $18,170,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for December 2016, totaling $32,179,922.64; and Bank Transfers for December 2016, totaling $18,170,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 06 - MIS 3478 - Warrant Register - December 2016.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.11 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $59,135.00 to Charter Schools and AMIKids - Emerald Coast, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $59,135.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $59,135.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received it first Voucher for Impact Aid Section 8003 Payments dated December 21, 2016, in the amount of $2,004,291.53 for the 2017 Claiming Year (Claim Filed January 2016). The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2017 Claiming Year. The calculation for the 2017 Claiming Year is based on the number of eligible student cards submitted during the 2015-2016 school year. The payments to these schools are as follows: • Okaloosa Academy - $2,122.00 • NWFSC Collegiate High School - $10,090.00 • Liza Jackson Preparatory School - $46,923.00 • AMIKids - Emerald Coast - $0.00 File Attachments Agenda - Fed Impact Aid 2017 Pmt 1 02132017.pdf (143 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.12 Revised Substitute and Temporary Employee Salary Schedule for fiscal year 2016-2017, presented by Rita Scallan, Chief Financial Officer, and recommended by  the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 13, 2017 Absolute Date : Feb 13, 2017 Fiscal Impact : No Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the revised Substitute and Temporary Employee Salary Schedule for fiscal year 2016-2017, effective February 14, 2017. Public Content This is a revision of the Substitute and Temporary Employee Salary Schedule for fiscal year 2016-2017, previously presented to and approved by the School Board. The attached revised salary schedule denotes the revision in red which relates to the pay rate of sub custodians. File Attachments FY 2017 Subs Temps 2017-01-18.pdf (56 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.13 Renewal of RFB 13-B02 Session Initiated Protocol (SIP) Trunk & Transport, presented by Vince Windham, Program Director, Purchasing, and recommneded by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $18,720.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the award of RFB 13-B02 Session Initiated Protocol (SIP) Trunk & Transport. Public Content Request approval to renew the award of RFB 13-B02 Session Initiated Protocol (SIP) Trunk & Transport in the amount of $18,720.00, based on a 12 month contract of $1,560.00 per month. The vendor is Cox Communications Gulf Coast, LLC. The funds will be paid from General Funds and the contract is effective July 1, 2017 through June 30, 2018. Copies of the renewal confirmation letter and the original tabulation are attached. For additional information, please contact Eric Mitchell, Director, MIS & Instructional Technology at (850) 689-7184. File Attachments RFB 13-B02 Renewal.pdf (341 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.14 Renewal of ITB 14-05 Indoor Air Quality Remediation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District wide funding as available Recommended Action : Motion to approve the renewal of ITB 14-05 Indoor Air Quality Remediation. Public Content Request approval to renew the award of ITB 14-05 Indoor Air Quality Remediation, based on fixed pricing. Awarded vendors are Morgan Development & Construction, Primary Service Provider and Curtis Remodeling, Inc, Secondary Service Provider. Services will be provided on an as needed basis and will be paid from district wide funding. The renewal contract period is effective February 11, 2017 through February 10, 2018 and copies of the original tabulation and vendor renewal confirmation letters are attached. For additional information, please contact Steve Bolton, Director, Facilities & Maintenance Support at (850) 689-7159. File Attachments VENDOR RENEWALS.pdf (116 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.15 Renewal of ITB 15-09 Telecommunication Services for Wide Area Network  (WAN), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $151,068.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 15-09 Telecommunication Services for Wide Area Network (WAN) for an additional year of service. Public Content Request approval to renew the award of ITB 15-09 Telecommunication Services for Wide Area Network (WAN) for an additional year of service to provide high-speed, non-wireless telecommunication connectivity district wide. The vendors are Cox Communications Gulf Coast, LLC in the amount of $133,248.00 and Southern Light, LLC in the amount of $17,820.00. The amounts are based on a 12-month contract period before E-rate is applied. Funds will be paid from General Funds and the contract is effective July 1, 2017 through June 30, 2018. Copies of the renewal confirmation letters and the original tabulation are attached. For additional information, please contact Eric Mitchell, Director of MIS & Instructional Technology at (850) 689-7184. File Attachments ITB 15-09 Renewal.pdf (1,103 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.16 Renewal of ITB 15-10 Internet Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $21,408.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of the award of ITB 15-10 Internet Services. Public Content Request approval to renew the award of ITB 15-10 Internet Services to Cox Communications Gulf Coast, LLC in the amount of $21,408 to provide internet services district wide. The amount is based on a 12-month contract period before E-rate is applied. Funding will be paid from General Funds and the contract is effective July 1, 2017 through June 30, 2018. Copies of the renewal confirmation letter and the original tabulation are attached. For additional information, please contact Eric Mitchell, Director of MIS & Instructional Technology at (850) 689-7184. File Attachments ITB 15-10 Renewal.pdf (394 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.17 Tag-On Bid Purchase Over $25,000: Advance Auto Parts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 7475 IDEA - Part B Recommended Action : Motion to approve Okaloosa Technical College/Choice High School's purchase of equipment and supplies from Advance Auto Parts in the amount of $28,543.06 Public Content Request approval for Okaloosa Technical College/Choice High School to purchase equipment and supplies from Advance Auto Parts in the amount of $28,543.06. The purchase is made through U.S. Communities Contract #2017000208 and funding will be paid from Federal Funds, Project 7475 IDEA - Part B. A copy of the quote is attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Technical College/Choice High School at (850) 833-3500. File Attachments ADVANCE AUTO PARTS QUOTE (REVISED).pdf (117 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.18 Exempted Purchase: Teachtown, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $28,787.00 Budgeted : Yes Budget Source : General Funds, Project 3110 Instructional Materials - ESE and Federal Funds, Project 7475 IDEA-Part B Recommended Action : Motion to approve the exempted purchase of Teachtown Basics Primary Licenses, Fidelity Plan and On Site Training in the amount of $28,787.00. Public Content Request approval of the exempted purchase of Teachtown Basics Primary Licenses, Fidelity Plan, and Onsite Training in the amount of $28,787.00. This program provides a complete standards based curriculum combining online materials and teacher led generalization activities for our ESE students. The purchase is exempt under 6A-1.012(11)(b). Funding will be paid from General Funds, Project 3110 Instructional Materials - ESE and from Federal Funds, Project 7475 IDEA-Part B. The contract is effective January 25, 2017 through January 24, 2018 and a copy of the quote is attached. For additional information, please contact Melody Sommer, Program Director, ESE, at (850)833-3164. File Attachments Teachtown Proposal.pdf (876 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.19 Product Agreement: Dynamix, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,575.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the Product Agreement with Dynamix to renew the support contract for the AS400 back-up system  at the Central Administration Complex. Public Content Request approval of the Product Agreement with Dynamix in the amount of $7,575 to renew the support contract for the AS400 back-up system at the Central Administration Complex, effective 2/15/17 through 6/22/2017. Funding will be paid from General Funds and a copy of the agreement is attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7184. File Attachments Okaloosa 2 (1).pdf (203 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.20 Certification of the Okaloosa County School District Facilities FISH Data  for 2017, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Annual Certification of Facilities Data, OEF FISH CERT form, for 2017. Public Content In accordance with Florida Statue 1013.31 (1)(d), each year, each district shall review the Florida Inventory of School Houses (FISH) and shall certify to the Office of Educational Facilities that the inventory is current and accurate. This certification is due prior to April 1 of each year. File Attachments OEF FISH Cert 2017 ANNUAL CERTIF for agenda 2-13-17.pdf (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.21 Grant Funding from the Okaloosa County Board of County Commissioners for a Drainage Project at Davidson Middle School, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the acceptance of redirected State grant funds from the Okaloosa County Board of County Commissioners for a drainage project at Davidson Middle School. Public Content The Okaloosa County Board of County Commissioners would like to redirect to the School District grant funding for a drainage project located at Davidson Middle School. The County was awarded grant funding for storm shelter improvements in the amount of $78,055.00 for a drainage project at Davidson Middle School. The County has requested that the School Board receive these funds, manage and administer the grant as stated in the provisions of the Agreement (see attached.) Grant funds will be used for retrofit improvement of Building 1’s existing site drainage system and will also be used for the design and construction of site drainage improvements to prevent rainwater ponding and flood intrusion into Building 1 entrance including a 15 year maintenance plan that will be a "0" cost. The fifteen (15) year maintenance will be part of the lawn care contract that currently maintains this area. The State has agreed to adjust the completion date requirements upon approval to redirect the funding to the Okaloosa County School Board. Additionally, we are also requesting additional funds in the amount of $7,222.00 to secure the retention area with fencing. File Attachments Item 7.21 - Drainage Proj-Div of Emerg Mgmt agreement shelter imprvmts.pdf (659 KB) Drainage Project Quotes for DMS shelter site improvements .pdf (176 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.22 Okaloosa County School District 2017-2018 School Calendar, presented by Duscha Ross, Program Director, Information Systems, and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 13, 2017 Absolute Date : Feb 13, 2017 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Okaloosa County School District 2017-2018 School Calendar Public Content The calendar committee was made up of 19 people, with selections of members from the Superintendent, OCEA, and OCESPA. A recommendation was made to the Superintendent, and that recommendation is before you tonight. This calendar starts school for students on August 10th, finishes the first semester before the Christmas break, and ends school for students the day before the Memorial Day holiday. File Attachments 2017 2018 School Calendar with Shadings.pdf (258 KB) School Calendar 1718 Board Final.pdf (305 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.23 Okaloosa Technical College 2017 Summer School Schedule for Adult Programs, presented by Jerry Sansom, Director, Okaloosa Technical COllege, and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $38,794.07 Budgeted : Yes Budget Source : FY 2016-2017 Projects 5110 and 6110 Recommended Action : Motion to approve the Okaloosa Technical College 2017 Summer School Schedule for the LPN, Medical Administrative Technology, and Welding Adult Programs. Public Content Okaloosa Technical College requests approval for the LPN, Medical Administrative Technology, and Welding Departments to teach summer school (adult LPN, AMAT, and Welding students) per the attached schedule. File Attachments Summer School Okaloosa Technical College 2016-2017.pdf (97 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.24 Contract Agreement between the School Board of Okaloosa County and Northwest Florida State College acknowledging the Collegiate High School Program 2017-2018, presented by Cindy Gates, Director, Special Programs/ School & Principal Evaluations, and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Contract Agreement between the School Board of Okaloosa County and Northwest Florida State College acknowledging that the existing Collegiate High School at Nothwest Florida State College meets the requirements for establishing a Collegiate High School Program for the Northwest Florida State College service area as outlined in section 1007.273, Florida Statutes. Public Content This contract agreement between the School Board of Okaloosa County and Northwest Florida State College (NWFSC) acknowledges the existing Collegiate High School at Northwest Florida State College, a Charter Collegiate High School, as a Collegiate High School Program for the NWFSC service area as outlined in s. 1007.279 F.S. The Collegiate High School at Northwest Florida State College meets or exceeds the minimum requirements of a Collegiate High School Program as defined in s. 1007.273. F.S. There are no changes from the 2015-2016 Northwest Florida State College Collegiate High School Program. File Attachments Collegiate High School Program Draft Contract Okaloosa 2017-2018.pdf (166 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.25 Articulation Agreement between North Okaloosa  Medical Center and the Okaloosa County School District for the Allied Health Institute at Crestview High School, presented by Holly Tew, Assistant Principal of Crestview High School, and recommended by Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Articulation Agreement between North Okaloosa Medical Center and the Okaloosa County School District for the Allied Health Institute at Crestview High School. Public Content This articulation agreement between North Okaloosa Medical Center and the Okaloosa County School District governs the operation of an internship program as part of the curriculum for Allied Health Assisting, the culminating course in the Allied Health Institute at Crestview High School. Students will observe various roles in a healthcare setting but will have no direct contact with patients. For additional information please contact: Holly Tew, Assistant Principal or Dr. Tammy McKenzie at 689-7177. File Attachments Crestview HS-NOMC Agreement .pdf (2,124 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.26 Intent to Apply: Education Innovation and Research Program-Early- Phase Grants 2017-2018, Office of Innovation and Improvement, Department of Education, presented by Zoila Ganuza, ESOL TSA, and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 13, 2017 Absolute Date : Feb 13, 2017 Fiscal Impact : Yes Dollar Amount : $450,000.00 Budgeted : Yes Budget Source : Education Innovation and Research Program-Early- Phase 2017-2018 Grants, Office of Innovation and Improvement, Department of Education Recommended Action :  Motion to approve the Intent to Apply for the Education Innovation and Research Program-Early-Phase Grants for English Language Learners for 5 years, starting with the 2017-2018 school year. Public Content OCSD has seen a significant influx of English Language Learners (ELLs) over the past few years. In particular, many have left hostile and/or underprivileged environments, traveling through unimaginable dangers, in the hopes of finding a better life. We must use different strategies so that these students can be resilient, despite facing so much adversity. The purpose of this grant is to determine whether and in what ways relatively new practices can improve student achievement for high-need students. The intent to apply proposal that is attached, along with the grant and intent to apply document is to provide an overview of project objectives and expected outcomes in order to guide the development of the grant application, should this intent to apply be approved by the school board. For additional information, please contact Zoila Ganuza, 833-3107. File Attachments Intent to Apply EIR 02.13.17.pdf (397 KB) EIR Grant.pdf (259 KB) EIR Intent to Applu Early-Phase Grant.pdf (67 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.27 Agreement between the School Board of Okaloosa County and School-to-Work program provider to provide career experience opportunities to eligible students, submitted by Melody Sommer, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 14, 2017 Absolute Date : Feb 14, 2017 Budgeted : No Recommended Action : Motion to approve the Agreements between the School Board of Okaloosa County and the following School-to-Work program provider: Lifepoint's Kids Mart Public Content The School-to-Work program provides valuable career experiences to eligible Exceptional Student Education students. File Attachments Lifepoint's Kids Mart - Richbourg - 2017.pdf (382 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.28 Course Adoptions for the 2017-2018 School Year for Okaloosa Technical College and Okaloosa Academy, presented by Sheila Lightbourne, Secondary Director, and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the adoption of the attached courses for the 2017-2018 school year for Okaloosa Technical College and Okaloosa Academy. Public Content Request to Adopt the attached courses for the 2017-2018 school year for Okaloosa Technical College and Okaloosa Academy. Course titles, course numbers, credit, requested weighting, and rational for course adoption and weighting is attached. File Attachments Course Request 2017-2018 OTC and DJJ.pdf (127 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.29 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for Approval Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Feb 13, 2017 Absolute Date : Feb 13, 2017 Recommended Action : Motion to approve Attendance Waivers as presented Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.30 Department Staffing Restructure, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the staffing position restructure of the Maintenance Department(9409). Public Content Request permission to delete an Electrician I position and create a Site Base Technician I position. The proposed restructure will result in a budget neutral financial impact. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.31 Personnel Recommendations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and education support positions or hired for substitute positions. File Attachments BOARD REPORT FEBRUARY 13, 2017.pdf (37 KB) February 13, 2017 Ed Support Board Report.pdf (219 KB) February 13, 2017 Instructional Board Report.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.32 Employee Suspension, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employee. Public Content Suspension of EID#120493 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.33 Employment Separations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationFeb13th2017.pdf (34 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.34 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Hannah Brauda, Northwood, 21.00 hours Sara Davis, Transportation, 5.50 hours Sharon Goree, Elliott Point, 2.50 hours Tracey McGann, Northwood, 22.50 hours Patricia Owens, Food Service, 9.50 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.35 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting :  Feb 13, 2017 - Regular Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program No. 5, Task Order No. 16, GMP, Plew Elementary School Front Office Expansion Project, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action Preferred Date : Feb 13, 2017 Absolute Date : Feb 13, 2017 Recommended Action : Motion to approve Program 5, Task Order No. 16, GMP, Plew Elementary School Front Office Expansion Project. Total GMP amount not to exceed $493,240.00. Public Content TASK ORDER #16 GENERAL SCOPE Plew Elementary School Front Office Expansion Project - This project consists of the construction of a new 800 SF (approximate) addition that will serve as the new, secure Front Office and school Main Entrance. The addition will include a reception area and lobby, offices for the Resource Officer and Guidance Counselor, a conference room for parent conferences and a small mechanical room. A new 350 Amp electrical service is required that will also feed the existing two front office “pods” once the project is complete. One existing restroom in the current front office area will be renovated and brought into compliance with current ADA code requirements. All supporting site work, roof tie-ins and minor canopy reconfiguration is included. The Total Cost of Work for Task Order #16: Jacobs/L-3 Guaranteed Maximum Price (GMP) $ 451,240.00 Pre-GMP Phase Services - Previously ___42,000.00 Authorized  $ Total Cost of Work 493,240.00 _________________________________________________________________________________________ Faithful + Gould validation letter received January 31, 2017, states "a variance of 1.1%, which is within a reasonable range." _________________________________________________________________________________________ File Attachments TO#16 GMP Version 2.pdf (264 KB) Faithful & Gould Validation Letter and Comparison Spreadsheet.pdf (207 KB) Motion & Voting Motion to approve Program 5, Task Order No. 16, GMP, Plew Elementary School Front Office Expansion Project. Total GMP amount not to exceed $493,240.00. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 10. Information Technology Seat Management Contract Subject : 10.1 Task Order No. 2-63, Niceville High School CCTV Repair, presented by Dustin Keith, Seat Management Specialist and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action Preferred Date : Feb 13, 2017 Absolute Date : Feb 13, 2017 Fiscal Impact : Yes Dollar Amount : $6,328.25 Budgeted : Yes Budget Source : School discretionary funds. Recommended Action : Motion to approve Task Order No. 2-63, Niceville High School CCTV Repair, in the amount of $6,328.25. Public Content Niceville High School CCTV repair. File Attachments Niceville CCTV Repair Task Order # 2-63.pdf (263 KB) Motion & Voting Motion to approve Task Order No. 2-63, Niceville High School CCTV Repair, in the amount of $6,328.25. Motion by Dewey Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 10. Information Technology Seat Management Contract Subject : 10.2 Task Order No. 2-64, Wright Elementary School CCTV Additions, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting :  Feb 13, 2017 - Regular Meeting Type : Action Preferred Date : Feb 13, 2017 Absolute Date : Feb 13, 2017 Fiscal Impact : Yes Dollar Amount : $11,268.38 Budgeted : No Budget Source : Board member discretionary and partly residual fund from school account. Recommended Action : Motion to approve Task Order No. 2-64, Wright Elementary School CCTV Additions, in the amount of $11,268.38. Public Content Wright CCTV additions to current system. File Attachments Wright CCTV Additions Task Order # 2-64.pdf (243 KB) Motion & Voting Motion to approve Task Order No. 2-64, Wright Elementary School CCTV Additions, in the amount of $11,268.38. Motion by Melissa Thrush, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 10. Information Technology Seat Management Contract Subject : 10.3 Task Order No. 2-65 Shoal River Middle School CCTV upgrade, presented by  Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Feb 13, 2017 - Regular Meeting Type : Action Preferred Date : Feb 13, 2017 Absolute Date : Feb 13, 2017 Fiscal Impact : Yes Dollar Amount : $18,838.72 Budgeted : Yes Budget Source : Each schools discretionary funds. Recommended Action : Motion to approve Task Order No. 2-65 Shoal River Middle School CCTV upgrade, in the amount of $18,838.72. Public Content OCSD Shoal River Middle School and Riverside Elementary School upgrade of CCTV system. Replace out of life Bosch VDOS system with current model Server. Includes all materials. File Attachments Shoal River CCTV upgrade Task Order # 2-65.pdf (263 KB) Motion & Voting Motion to approve Task Order No. 2-65 Shoal River Middle School CCTV upgrade, in the amount of $18,838.72. Motion by Melissa Thrush, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Feb 13, 2017 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests Meeting : Feb 13, 2017 - Regular Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 2-13-2017 Student Trip Requests.pdf (4,323 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Feb 13, 2017 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Feb 13, 2017 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. File Attachments Class Size Update for Board 20170213 - Final 2.pdf (758 KB) 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Feb 13, 2017 - Regular Meeting Type : 16. Public Notices Subject : 16.1 Notice of Student Disciplinary Hearing Meeting : Feb 13, 2017 - Regular Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on February 9, 2017, beginning at 8:15 a.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 16. Public Notices Subject : 16.2 Notice of Student Disciplinary Hearing Meeting : Feb 13, 2017 - Regular Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on February 13, 2017, beginning at 5:00 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 16. Public Notices Subject : 16.3 Notice of Workshop Meeting : Feb 13, 2017 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on February 9, 2017, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.4 Public Notice Meeting : Feb 13, 2017 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.