Okaloosa County BOCC — July 25, 2016 — Facility and Parks Budget Presentation — reading text

FACILITY AND PARKS MAINTENANCE FY ’17 BUDGET REQUEST PROGRAM DESCRIPTION Provide Direction and Management for the Operations and Maintenance of County Owned Building, Grounds, Unincorporated Parks, Tourist Parks, County Parks and Beach Cleaning Revenue  Facility Maintenance  General Fund Revenue  Ad valorem taxes, state shared revenue, charges for service and other miscellaneous revenue  Parks  Tourist Development – 26%  Supporting revenue from the tourist Development Department are Bed Tax Funds  General Fund Revenue – 9%  Ad valorem taxes, state shared revenue, licenses, permits, charges for service and other miscellaneous revenue  Unincorporated County Parks – 65%  Municipal Service Taxing Unit funds (MSTU) - Non-ad valorem taxes, intergovernmental and miscellaneous revenue MAJOR ACCOMPLISHMENTS FOR FY15  Developed 18 policies and procedures for compliance with the American Public Works Association. Awarded 100% compliance.  Provided daily custodial service to an average of more than 33,373 square feet per day per custodian.  Facilitated new leases with Opportunity Incorporated and Elder Services for space at the Old Ft. Walton Beach Hospital.  Remodeled Office Space in the Brackin Building for the Property Appraiser.  Successfully completed over 3500 service requests at more than 80 individual county-owned and leased facilities.  Okaloosa Island and Destin Beaches – Continue beach cleaning of approximately 3.4 miles on Okaloosa Island and 6.5 miles in Destin. Maintained trash collection from approximately 396 trash cans along both beaches.  Completed four (4) dune walkovers on county 10ft. Beach accessways on Okaloosa Island MAJOR ACCOMPLISHMENTS FOR FY15  Repaired and improved the large lifeguard tower located at the Boardwalk.  Assisted Road Department in repairing the irrigation systems affected by the Lake Lorraine Storm Water project.  Closed on the Property Transfer that was donated by the Seminole Community Center to Okaloosa County Parks.  Combined Facility and Parks Projects  Relocation of the numerous County Departments into the new County Administration Building in Shalimar.  Construction of new shelving in the Supervisor of Election Warehouse on Old Bethel Road in support of the new voting equipment.  Began remodeling of the Walthal Building (Old Ag Extension) for relocating County Offices due to the closure of the Crestview Courthouse.  Performed regular routine grounds maintenance in 59 parks and to over 30 individual county building locations. This combination encompasses approximately 560 acres of maintained grounds. Major Accomplishments Destin & Okaloosa Island Beach Cleaning 2015 BEACH CLEANING SUMMARY* TOTALS In-House Labor & Benefits $90,610 Temp Labor $93,752 In-House Equipment Cost $111,946 Rent, Lease, Purchase Equipment $30 Trash Bags $15,868 Disposal Cost $76,915 Fuel $20,744 Fleet Cost $13,466 Other Costs $11,529 TOTAL COST $434,862 *October 2014 - September 2015 (Total pounds of trash removed = 942,060)  Maintenance  Facility Maintenance is responsible for the maintenance of approximately 1,141,800 sq. ft. of County Structures exclusive of the Jail.  Facility Maintenance is responsible for 115,000 sq. ft. of County Jail property.  Facility and Parks Maintenance is responsible for all Electrical, Structural, HVAC, and Plumbing repairs and improvements.  Facility Maintenance is responsible for Custodial Cleaning for approximately 506,000 sq. ft. nightly, this equates to 33,373 sq. ft. per custodian – per shift.  Parks is responsible for 59 parks facilities including mowing, trash collection, playground equipment maintenance, and irrigation.  Parks is responsible for regular routine grounds maintenance in non-park areas including 2.5 miles of medians and 2.5 miles of right of way on Santa Rosa Boulevard and .5 miles of Highway 98 medians on Okaloosa Island.  Parks is responsible for the repair and continued maintenance of 15 boat ramps and associated parking areas.  Office Area Serviced per Night # of Custodians Buildings in SqFt Per Custodian 547,886 484,386 506,000 418,386 418,386 347,186 34,719 41,839 41,839 40,366 36,526 33,733 10 10 10 12 15 15 FY 11/12 FY12/13 FY 13/14 FY 14/15 FY 15/16 Projected Grounds Acreage Area Serviced per Week Grounds Acerage Per Groundskeeper 556 98.2 107 107 107 107 32.73 35.67 35.67 35.67 35.67 30.89 FY 11/12 FY12/13 FY 13/14 FY 14/15 FY 15/16 Projected  Total Building Area Maintained 1,400,000 1,200,000 Square Footage 1,000,000 800,000 600,000 400,000 200,000 - FY 11/12 FY12/13 FY 13/14 FY 14/15 FY 15/16 Projected Jail 115,111 115,111 115,111 115,111 115,111 115,111 Other Facilities Maintained 996,802 996,802 996,802 1,062,802 1,126,302 1,141,802 FACILITY MAINTENANCE Actual Estimated Proposed Performance Measures FY14/15 FY15/16 FY16/17 Jail Maintenance (S.F) 115,111 115,111 115,111 All County Facilities Maintenance (S.F.) 996,802 1,126,302 1,141,802 Input County Facility Grounds Maintenance (acres/week) Lawn care, Landscape irrigation, 107 107 556 trimming, edging Total Work Orders Processed 3,767 3,500 1,700 Number of Full time Equivalents FM/Jail (FTE’s) 48 48 51 Custodial work provided to offices (S.F.) 418,386 547,886 506,000 Output Acres per Groundskeeper per week 35.67 35.67 30.89 Total Work Orders Closed 3767 4000 1700 Work orders completed 99% 100% 100% Equipment Repair work orders (lawn mowers, vacuum cleaners, edger, pole saw, buffers, Efficiency 400 sweepers) 41,839 36,526 33,733 S.F. cleaned/custodian S.F S.F S.F. Work Orders Percent Complete 99% 100% 100% Work performed without downtime (Grounds keeping) 98% Effectiveness Maintenance Items completed 98% 95% 95% Total Work Orders completed on time 99% 100% 96% Total Work Orders completed on time 99% 100% 96% Historical Staffing Summary Category FY14 FY15 FY16 FY17 Full-time Administrative & Support 20 20 22 3 Full-time Management & Professional 1 1 1 1 Full-time Operations & Trades 27 27 28 47 Total 48 48 51 51 Expenditures Expenditures Budget FY14 FY15 FY16 FY17 FY16/FY17 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel Services $2,246,815 $2,279,364 $2,572,404 $2,647,640 $75,236 2.9% Operating Expenses $634,585 $769,732 $823,444 $827,022 $3,578 0.4% Capital Outlay $65,713 $51,131 $50,700 $54,000 $3,300 6.5% Total $2,947,114 $3,100,227 $3,446,548 $3,528,662 $82,114 2.4%  Accounts FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Proposed +/- Decrease 10 Salaries & Wages $1,755,478 $1,761,734 $1,840,698 $78,964 4.5% 20 Benefits $748,410 $810,670 $806,942 ($3,728) (0.5%) 31 Professional Services $0 $2,250 $2,250 $0 0.0% 34 Contract Services $5,000 $10,300 $10,330 $30 0.3% 40 Travel & Per Diem $0 $150 $150 $0 0.0% 41 Communications Services $4,475 $10,550 $10,550 $0 0.0% 42 Freight & Postage $100 $250 $250 $0 0.0% 43 Utility Services $2,000 $2,500 $2,500 $0 0.0% 44 Rent & Leases $0 $0 $0 $0 0.0% 45 Risk Management Allocation $58,500 $61,844 $62,972