Okaloosa County School Board — Workshop Meeting, July 21, 2022 — reading text

TCHS OCC/PHYS THERAPY Recommended Action : Motion to approve the renewal of ITB 18-14 Physical and Occupational Therapy, effective August 1, 2022, through July 31, 2023. Public Content Request approval to renew ITB 18-14 Physical and Occupational Therapy. The contract was awarded to multiple vendors and will be used as needed, based on same pricing, terms and conditions. The contract is effective August 1, 2022, through July 31, 2023, and funds will be paid from general Funds, Project 2019 Itinerant TCHS OCC/PHYS THERAPY. Copies of the renewal documents are attached. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments ITB 18-14_TAB.pdf (742 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Renewal of ITB 3872AH Cafeteria Smallwares and Small Equipment, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 21, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve renewal of tag-on bid ITB 3872AH Cafeteria Smallwares and Small Equipment through Marion County Schools, effective September 1, 2022, through August 31, 2023. Public Content Request to renew tag on bid ITB 3872AH Cafeteria Smallwares and Small Equipment through Marion County Schools, awarded to multiple vendors based on fixed discount pricing. The contract will be used as needed, and is effective September 1, 2022, through August 31, 2023. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions, and copies of the renewal documents are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service, at (850)301-3020. File Attachments RENEWAL DOCUMENTS.pdf (1,444 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Tag-On Bid Over $25,000: Safe Fleet, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 21, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 25, 2022 Absolute Date : Jul 25, 2022 Fiscal Impact : Yes Dollar Amount : $52,450.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the purchase of vMax Commander 5.0 software from Safe Fleet in the amount of $52,450.00. Public Content Request approval for the Transportation Department to purchase vMax Commander 5.0 software from Safe Fleet in the amount of $52,450.00. The purchase is made from tag-on bid ITB 18-B-071-NC through Brevard School District, and funding will be paid from General Funds. File Attachments SAFE FLEET QUOTE.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Tag-On Bid: ITB 3933AH Food Service-Large Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 21, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve tagging on with ITB 3933AH Food Service-Large Equipment through Marion County Schools, effective through June 30, 2023. Public Content Request approval to tag on with ITB 3933AH Food Service-Large Equipment through Marion County Schools, awarded to multiple vendors based on fixed discount pricing. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions, and the contract is effective through June 30, 2023. Copies of the award documents are attached. For additional information, please contact Steve Anderson, Program Director, School Food Services at (850) 301-3020. File Attachments AWARD DOCUMENTS-MARION CO.pdf (331 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Tag-On Bid Purchase Over $25,000: Polar King International, Inc., presented by Vince Windham,  Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 21, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $63,406.66 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions ($11, 058.09), and Project 1511 NSLP Equip Asst Grant ($52,348.24) Recommended Action : Motion to approve the purchase of equipment from Polar King International, Inc. for Edwins Elementary School in the amount of $63,406.66. Public Content Request approval to purchase equipment from Polar King International, Inc. for Edwins Elementary School in the amount of $63,406.66.The purchase is made from tag-on bid ITB 19-586-B-NC through Brevard County Schools, and funding will be paid from Federal Funds, Project 3510 SFS Contract Exclusions ($11, 058.09), and Project 1511 NSLP Equip Asst Grant ($52,348.24). Copies of the quote documents are attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments POLAR KING QUOTE.pdf (478 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Tag-On Bid: Annual Agreement for Professional Environmental Consulting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 21, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 25, 2022 Absolute Date : Jul 25, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds (1.5 Mill), Project 2395 - DW - Safety/ADA  Recommended Action : Motion to approve tagging on the Annual Agreement for Professional Environmental Consulting Services through Escambia County Schools, effective through April 19, 2023. Public Content Request approval to tag on to the Annual Agreement for Professional