Okaloosa County BOCC — January 21, 2014 — Emerald Coast Children's Advocacy Center Subagreement — reading text

Enforcement Justice Assistance Grant - County-wide Measure: Part 2 What types of services will be provided to crime victims and/or witnesses? In your response, please lst all that apply from the following choices: Assistance in Obtaining Restitution, Counseling, Crisis intervention, Emergency Shelter and Food, Employment Services, Insurance Claims Assistance, Legal Assistance Services, Medical Assistance, Safety Planning, Transportation, 24-hour Hotline, Other. Do not select other if your item fits into any of the categories above. If other, state "other" and specify. Goal: Other - Mental Health Counseling Objective: VM3 - Refer crime victims or witnesses clients for additional services Measure: Part 1 How many crime victims and/or witnesses clients will recelve referrals for additional services? Goal: 50 Application Ref # — 2014-JAGC-2226 Section #3 Page 4 of 5 Contract 2014-JAGC-OKAL-7-E5- Rule Reference 11D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Section Questions: Question: If other" was selected for the geographic area, please describe. Answer: na Question: _ If "other" was selected for location type, please describe. Answer: Services will be provided at the Emerald Coast Children's Advocacy Center. Application Ref # — 2014-JAGC-2226 Section #3 Page 5 of 5 Contract 2014-JAGC-OKAL-7-E5- Rule Reference 111D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide General Financial Info: Note: All financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization. Financial Reporting Frequency for this Subgrant: Quarterly ls the subgrantee a state agency?: No FLAIR / Vendor Number: 596000765 Budget: Budget Category Federal Match Total Salaries and Benefits $0.00 $0.00 $0.00 Contractual Services $7,097.00 $0.00 $7,097.00 Expenses $3,000.00 $0.00 $3,000.00 Operating Capital $0.00 $0.00 $0.00 Outlay Indirect Costs $0.00 $0.00 $0.00 ~ Totals -- $10,097.00 $0.00 $10,097.00 Percentage 100.0 0.0 400.0 Project Generated Income: Will the project earn project generated income (PGI) ? No Application Ref # — 2014-JAGC-2226 Contract — 2014-JAGC-OKAL-7-E5- Rule Reference 11D-9.006 OCJG-005 (rev, October 2005) Section #4 Page 1 of 3 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Budget Narrative: Budget Narrative: Contract services: The unit cost per therapy session $24.09. One unit = 1 hour. These services included in the provision of trained staff and a child-friendly facility. Grant funds will provide approximately 294.6036 units of services. 294.6036 units x $24.09 = $7,097 Expenses: Training $3000. Training funds to provide ongoing education for therapists to provide quality services for child victims of abuse. Total Budget: $10097, Application Ref # = 2014-JAGC-2226 Section #4 Page 2 of 3 Contract —2014-JAGC-OKAL-7-E5- Rule Reference 11D-9,006 OCJG-005 (rev. October 2005) se Section Questions: Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Question: — If salaries and benefits are included in the budget as actual costs for staff in the implementing agency, Is there a net personnel increase, or a continued net personnel increase from the previous Byrne program? Answer: No Question: If benefits are to be included, are they reflected in the budget narrative? Answer: No Question: — Indicate the Operating Capital Outlay threshold established oy the subgrantee or implementing agency, if it is the sheriff's office, Answer: n/a Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of salaries and benefits), and provide documentation of the appropriate approval of this plan. Answer: Wa Question: _ If the budget includes services based on unit costs, provide a definition and cost for each service as part of the budget narrative for contractual services. Include the basis for the unit costs and how recently the basis was established or updated, Answer: Per unit cost is based on 2012 costs Three full time therapists $150333, Salaries/wages/benefits Payroll taxes Total $150333, $150333 cost of project/6240 (hours for three full time therapists) = $24.09 per hour Application Ref # 2014-JAGC-2226 Section #4 Page 3 of 3 Contract 2014-JAGC-OKAL-7-E5- Rule Reference 11D-9.006 OCJG-005 (rev. October 2005) Florida Department of Law Enforcement Office of Criminal Justice Grants Post Office Box 1489 Tallahassee, Florida 32302-1489 (850) 617-1250 criminaljustice@fdle.state. fl.us Edward Byrne Memorial Justice Assistance Grant (JAG) Program STANDARD CONDITIONS SFY2014 JAG Standard Conditions Page 1 of 22 Rev, 09/2013 Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing agencies, and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval of this subgrant, the approved application and the following terms of conditions will become binding, Failure to comply with provisions of this agreement will result in required corrective action up to and including project costs being disallowed and termination of the project, as specified in item 18 of this section. 1. All Subgrant Recipients must comply with the financial and administrative requirements set forth in the current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide (Financial Guide) (www.ojp.usdoj.gov/financialquide/index,htm) and the Edward Byrne Memorial Justice Assistance Grant (JAG) program guidance (www. bja.gov/ProgramDetails.aspx?Program_ID=59 ) as well as Federal statutes, regulations, policies, guidelines and requirements and Florida laws and regulations including but not limited to: * Florida Administrative Code, Chapter 11D-9, “Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program”: www.flrules.org/ « Office of Management and Budget (OMB) Circulars: www.whitehouse.gov/omb/circulars o A-21 (2 CFR 220), “Cost Principles for Educational Institutions” o A-87 (2 CFR 225), “Cost Principles for State, Local and Indian Tribal Governments” o A-102, “Grants and Cooperative Agreements with State and Local Governments” o A-110 (2 CFR 215), “Uniform Administrative Requirements for Grants and Cooperative Agreements” o A-122 (2 CFR 230), “Cost Principles for Non-Profit Organizations” o =6A-133, “Audits of States, Local Governments, and Non-Profit Organizations” * Code of Federal Regulations: www.gpo.gov/fdsys/ o 2CFR 175,15(b), “Award Term for Trafficking in Persons” © 28 CFR 38, “Equal Treatment for Faith-Based Organizations” o 28 CFR 66, “U.S. Department of Justice Common Rule for State And Local Governments” (Common Rule) . o 28 CFR 83, “Government-Wide Requirements for Drug-Free Workplace (Grants)” o 28 CFR 18, 22, 23, 30, 35, 42, 61, and 63 « Public Law 109-162, Title Xi-Department of Justice Reauthorization, Subtitle B—Improving the Department of Justice’s Grant Programs, Chapter 1—Assisting Law Enforcement and Criminal Justice Agencies, Sec. 1111. Merger of Byrne Grant Program and Local Law Enforcement Block Grant Program: | www.bja.gov/ProgramDetails.aspx?Program_ ID=59. ¢ United States Code: www.gpo.goy/fdsys/ o 42U.8.C, 3711 et seq., “Omnibus Crime Control and Safe Streets Act of 1968” « State of Florida General Records Schedule GS1-SL for State and Local Government Agencies: dlis,dos.state.fl.us/barm/genschedules/GS1-SL.pdf. 2. Requirements for Contractors of Subgrant Recipients The subgrant recipient assures the compliance of all contractors with the applicable provisions of Title | of the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U.S.C. 3711 et seq. at www.2po.gov/fdsys/); the provisions of the current edition of the Office of Justice Programs Financial Guide (www.ojp.usdoj.gow/financialeuide/index.htm); and all other applicable federal and state laws, orders, circulars, or regulations. : SFY2014 JAG Standard Conditions Page 2 of 22 Rev, 09/2013 3. Allowable Costs a. Allowance for costs incurred under the subgrant shall be determined according to the general principles and standards for selected cost items set forth in the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for State And Local Governments and federal OMB Circular A-87, "Cost Principles for State, Local and indian Tribal Governments," or OMB Circular A-21, "Cost Principles for Educational Institutions.” b. All procedures employed in the use of federal funds for any procurement shall be according to U.S. Department of Justice Common Rule for State and Local Governments, or OMB Circular A-110, or OMB Circular A-102, and Florida taw to be eligible for reimbursement. 4. Reports a. Project Performance Reports (1) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project Performance Reports to the Florida Department of Law Enforcement, hereafter known as the Department, within fifteen (15) days after the end of the reporting period. In addition, if the subgrant award period is extended beyond the "original" project period, additional Quarterly Project Performance Reports shall be submitted. Failure to submit Quarterly Performance Reports that are complete, accurate, and timely may result in sanctions, as specified in item 18, Performance of Agreement Provisions. (2) Report Contents: Perforrnance Reports must include a response to all objectives included in your subgrant. A detailed response is required in the narrative portion for yes/no performance objectives. The narrative must also reflect on accomplishments for the quarter and identify problems with project implementation and address actions being taken to resolve the problems. Additional information may be required if necessary to comply with federal reporting requirements. (3) Submission: Performance Reports may be submitted by the Project Director, Application Manager, or Performance Contacts. b. Financiat Reports (1) Project Expenditure Reports (a) The subgrant recipient shal! have a choice of submitting either a Monthly or a Quarterly Project Expenditure Report to the Department. Project Expenditure Reports are due thirty (30) days after the end of the reporting period. In addition, if the subgrant award period is extended, additional Project Expenditure Reports shall be submitted. (b) All project expenditures for reimbursement of subgrant recipient costs shall be submitted on the Project Expenditure Report Forms prescribed and provided by the Office of Criminal Justice Grants (OCJG) through the Subgrant Information Management ON-line (SIMON) system. (c) All Project Expenditure Reports shall be submitted in sufficient detail for proper pre~ audit and post-audit. (d) Before the "final" Project Expenditure Report will be processed, the stubgrant recipient must submit to the Department all outstanding project reports and must have satisfied all special conditions. Failure to comply with the above provisions shall result in forfeiture of reimbursement. (e) Reports are to be submitted even when no reimbursement is being requested. SFY2014 JAG Standard Conditions Page 3 of 22 Rev. 09/2013 (f} The report must be electronically signed by the subgrant recipient or implementing agency's Chief Financial Officer or the Chief Financial Officer designee. (2) Financial Closeout Audit (a) The Financial Closeout Audit shall be submitted to the Department within forty-five (45) days of the subgrant expiration date. (b) The Financial Closeout Audit must be electronically signed by the subgrant recipient or implementing agency's Chief Financial Officer or the Chief Financial Officer designee, (3) Project Generated