Okaloosa County BOCC — January 21, 2014 — Emerald Coast Children's Advocacy Center Subagreement — reading text

later. This requires that the subgrant recipient review and update the information at least annually after the initia! registration, and more frequently if required by changes in its information or another award term. Maximum Allowable Salary No portion of these federal grant funds shall be used towards any part of the annual cash compensation of any employee of the subgrant recipient whose total annual cash compensation exceeds 110% of the maximum salary payable to a member of the Federal government's Senior Executive Service at an agency with a Certified SES Performance Appraisal System for that year, (The salary table for SES employees is available at http://www.opm.gov/oca/payrates/index.asp, A subgrant recipient may compensate an employee at a higher rate, provided the amount in excess of this compensation limitation is paid with non-federal funds.) This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion of the OJP official indicated in the program announcement under which this award is made. SFY2014 JAG Standard Conditions Page 20 of 22 Rev, 09/2013 67. DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database If JAG program funds will be used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System (CODIS), by a government DNA lab with access to CODIS. No profiles generated with JAG funding may be entered into any other non-governmental DNA database without prior express written approval from BJA. For more information, refer to the NW FY 2012 DNA Backlog Reduction Program, available at nejrs.gov/pdffiles | /nij/sl000989. pdf. 68, Interoperable Communications Guidance Subgrant recipients that are using funds to support emergency communications activities must comply with the current SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Emergency communications activities include the purchase of Interoperable Communications Equipment and technologies such as voice-over-internet protocol bridging or gateway devices, or equipment to support the build out of wireless broadband networks in the 700 MHz public safety band under the Federal Communications Commission (FCC) Waiver Order, SAFECOM guidance can be found at www.safecomprogram.gov/library/lists/library/DispForm.aspx?ID=334. Subgrant recipients Grantees interested in developing a public safety broadband network in the 700 MHz band in their jurisdictions must adhere to the technical standards set forth in the FCC Waiver Order, or any succeeding FCC orders, rules, or regulations pertaining to broadband operations in the 700 MHz public safety band. The subgrant recipient shal! also ensure projects support the Statewide Communication Interoperability Plan (SCIP) and are fully coordinated with the full-time Statewide interoperability Coordinator (SWIC). If any future regulatory requirement (from the FCC or other governmental entity) results in a materia! technical or financial change in the project, the recipient should submit associated documentation, and other material, as applicable, for review by the SWIC to ensure coordination. Subgrant recipients must provide a listing of all communications equipment purchased with grant award funding (plus the quantity purchased of each item) to FDLE once items are procured during any periodic programmatic progress reports, 69. Ballistic-Resistant and Stab Resistant Body Armor Subgrant recipients that wish to purchase armor with JAG funds must certify that law enforcement agencies receiving vests have a written “mandatory wear" policy in effect. This policy must be in place for at least all uniformed officers before funding can be used by the agency for vests. There are no requirements regarding the nature of the policy other than it being a mandatory wear policy for all uniformed officers while on duty. FAQs related to the mandatory wear policy and certifications can be found at www.bja.gov/Funding/JAGFAQ pdf. JAG funds may be used to purchase armor for an agency, but may not be used as the 50% match for purposes of the Bulletproof Vest Partnership (BVP) program. Body armor purchased with JAG funds may be purchased at any threat leve!, make, or model from any distributor or manufacturer, as long as the vests have been tested and found to comply with applicable National Institute of Justice ballistic or stab standards and are listed on the NIJ Compliant Body Armor Model List (http://nij.gov). In addition, body armor purchased must be American-made. The latest NW standard information can be found at www.nij.gov/topics/technology/body-armor/safety-initiative htm. 70. BJA or FDLE Sponsored Events The subgrant recipient agrees to participate in BJA- or FDLE-sponsored training events, technical assistance events, or conference held by FDLE or BJA or their designees, upon FDLE's or BJA's request, 71. Expenses Related to Conferences, Meetings, Trainings, and Other Events The subgrant recipient agrees to comply with all applicable laws, regulations, policies, and guidance (including specific cost limits, prior approval and reporting requirements, where SFY2014 JAG Standard Conditions Page 21 of 22 Rev, 09/2013 applicable) governing the use of federal funds for expenses related to conferences; meetings, trainings, and other events, including the provision of food and/or beverages at such events, and costs of attendance at such events. Information on pertinent faws, regulations, policies, and guidance is available at www.ojp.gov/funding/confcost, htm. 72. Environmental Requirements and Energy For subgrants in excess of $100,000, the subgrant recipient must comply with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.C. 1857(h)), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Enviranmental Protection Agency regulations (40 CFR part 15). The subgrant recipient must comply with Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat, 871), if any. 73, Other Federal Funds The subgrantee agrees that if it currently has an open award of federal funds or if it receives an award of federal funds other than this award, and those awards have been, are being, or are to be used, in whole or in part, for one or more of the identical cost items for which funds are being provided under this award, the subgrantee will promptly notify, in writing the grant manager for this award, and, if so requested by OCJG seek a budget modification or change of project scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding, 74. Monitoring The recipient agrees to comply with FDLE's grant monitoring guidelines, protocols, and procedures, and to cooperate with FDLE on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and /or site visits. The recipient agrees to provide FDLE all documentation necessary to complete monitoring of the award. Further, the recipient agrees to abide by reasonable deadlines set by FDLE for providing requested documents. Failure to cooperate with FDLE grant monitoring activities may result in sanctions affecting the recipient's award, including, but not limited to: withholding and/or other restrictions on the recipient's access to funds referral to the Office of the Inspector General for audit review, designation of the recipient as a FDLE High Rick grantee, or termination of an award(s). 75, Unmanned Aerial Vehicles The recipient agrees that awarded funds may not be expended on unmanned aircraft, unmanned aircraft systems, or aerial vehicles (US, UAS, or UAV) unless the BJA Director certifies that extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety and good order, Additionally, any funding approved for this purpose would be subject to additional reporting, which would be stipulated by FDLE post award. SFY2014 JAG Standard Conditions Page 22 of 22 Rev, 09/2013 SOLE SOURCE JUSTIFICATION FOR SERVICES AND EQUIPMENT REQUEST FOR APPROVAL FORM Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance Grant Program Name of Subgrant Recipient: Okaloosa County Board of County Commissioners Authorized Official for Subgrant Recipient or Implementing Agency Typed Name of Authorized Official: Don Amunds Typed Title: Chairman, Okaloosa County Board of County Commissioners Signatfe: jo Pays Telephone Number ( 850 ) 651-7105 S, Date: July % , 2013 Shee 1. Briefly describe the proposed contractual services and/or equipment and how it relates to your program. 2, Explain your reasons for proposing to contract with, or purchase from, a non-competitive sole source. Address the expertise of the contractor, management, responsiveness, program knowledge and experience of contract personnel, Also provide the results of a market survey to determine competition avaitability or address why a market survey was not conducted. 3. Indicate the contract period and explain the potential impact on contract deliverables if due dates are not met. Relate this information to the approval period for your grant award. Estimate the time and cost to hire a competent replacement should the current contractor default. 4. Describe what is unique about the project and the proposed sole source contractor that would warrant a sole source contract. 5. Explain any other points you believe should be covered to support your request for a sole source contract. 6. Make a declaration that the action to be taken is in the “best interest" of the subgrant recipient and the implementing agency. 7. Address the Conflict of Interest Review (i.e. proposed contractor is not excluded or debarred and was not involved in development of the procurement) NOTE: : + if sole source procurement of contractual services and/or equipment is $100,000 or more, justification for sole source procurement must be submitted to the Department of Law Enforcement for approval. « All the foregoing components must be addressed. Start on the next page and use continuation pages as necessary. + ifthe sole source procurement is less than $100,000, the applicant should complete this form and maintain it in the program files available for monitoring and for audit. FOLE JAG Grant Application Package Sole Source Form Page 1 of 2 Rule Reference 11D-9.006 OCJG-011 (Rev, May 2012) SOLE SOURCE JUSTIFICATION FOR SERVICES AND EQUIPMENT REQUEST FOR APPROVAL FORM Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance Grant Program (Continuation Page 2) t. At the onset of a child physical or sexual abuse case, children are brought to the Emerald Coast Children’s Advocacy Center (“ECCAC”) for services, After the forensic interview of the child, the child's family meets with ECCAC staff to address the need for mental health services. Once the child’s intake is completed, he/she is scheduled for counseling sessions by a licensed therapist. The length of counseling is dependent on the needs of the child and determined by therapist, Therapists are also available to provide crisis counseling both to the child and non-offending family members. Therapists work with the other disciplines lo ensure overall needs of the child are met throughout the criminal justice process. 2, The ECCAC is a 501(c)(3) not-for-profit organization and has been providing services in Okaloosa County for 12 years. Since its inception, the ECCAC has provided services to more than 5,000 children, The ECCAC is accredited by the National Children's Alliance and is a member of the Florida Network of