Okaloosa County School Board — Workshop Meeting, April 8, 2021 — reading text

Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,355.00 Budgeted : Yes Budget Source : General Funds, Project 2154 Advanced Placement and Project 9004 Advanced International Certificate Education Recommended Action : Motion to approve renting a portion of Crosspoint United Methodist Church for AP and AICE testing for Niceville High School students, in the amount of $8,355.00. Public Content Request approval for Niceville High School to rent a portion of Crosspoint United Methodist Church for AP and AICE testing for Niceville HS students various dates in April and May in the amount of $8,355.00. Funding will be paid from a combination of General Funds, Project 2154 Advanced Placement and Project 9004 Advanced International Certificate Education. A copy of the quote is attached. For additional information, please contact Charles Marello, Principal, Niceville HS, at (850) 833-4114. File Attachments CROSSPOINT UMC QUOTE.pdf (51 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 ITB 21-08 Chilled Water Piping Insulation Services at Niceville High School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $262,875.00 Budgeted : Yes Budget Source : Capital Funds, Project 2385 Niceville Re-Insulation Piping & Ducts Recommended Action : Motion to approve the committee's recommendation to award ITB 21-08 Chilled Water Piping Insulation Services at Niceville High School in the amount of $262,875.00. Public Content Request approval of the committee's recommendation to award ITB 21-08 Chilled Water Piping Insulation Services at Niceville High School to WDR Mechanical Contractors, Inc. in the amount of $262,875.00. Funds will be paid from Capital Funds, Project 2385 Niceville Re-Insulation Piping & Ducts. Copies of the Award Tabulation, Bid Solicitation and Addendum #1 are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments AWARD TABULATION FOR ITB 21-08.pdf (92 KB) ITB 21-08 BID SOLICITATION.pdf (1,662 KB) ITB 21-08 ADDENDUM #1.PDF (1,037 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Request Price Increase for ITB 18-07 Custodial Equipment and Repair Services-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve the vendor's request for a price increase for ITB 18-07 Custodial Equipment and Repair Services-District Wide, effective April 13, 2021. Public Content Request approval of the vendor's request for a price increase for certain equipment awarded on ITB 18-07 Custodial Equipment and Repair Services-District Wide. The price increase is allowable based on contract terms and is due to an increase by the manufacturer. The price increase will be effective April 13, 2021. The contract is used on an as needed basis and funds will be paid from General Funds, Project 2011 Custodial Services. Copies of the vendor's request, acceptance of price increase and revised award tabulation are attached. For additional information, please contact Bill Smith, Program Director, Custodial Services, at (850) 689-7890. File Attachments PRICE INCREASE FOR ITB 18-07.PDF (640 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Renewal of ITB 17-03 Fire Extinguishers and Kitchen Hood Systems Inspection, Maintenance and Repair, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2395 Safety/ADA - District Wide Recommended Action : Motion to approve the renewal of ITB 17-03 Fire Extinguishers and Kitchen Hood Systems Inspection, Maintenance and Repair. The contract is effective May 10, 2021 through May 9, 2022. Public Content Request approval to renew ITB 17-03 Fire Extinguishers and Kitchen Hood Systems Inspection, Maintenance and Repair. The contract, based on fixed pricing, was awarded to The Hiller Companies and will be used on an as needed basis. Funds will be paid from Capital Funds, Project 2395 Safety/ADA - District Wide. The contract is effective May 10, 2021 through May 9, 2022. Copies of the renewal confirmation and original award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL OF ITB 17-03.pdf (149 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Renewal of ITB 19-07 Painting Bid - District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds As Available Recommended Action : Motion to approve the renewal of ITB 19-07 Painting Bid - District Wide, effective May 29, 2021 through May 28, 2022. Public Content Request approval to renew ITB 19-07 Painting Bid - District Wide. The contract, based on fixed pricing, was awarded to Harrison Contracting Company, Inc., Morgan Development & Construction, Inc., and Professional Finishes of NWFL, Inc., and will be used on an as needed basis. Funds will be paid from Capital Funds as available. The contract is effective May 29, 2021 through May 28, 2022. Copies of the renewal confirmations and original award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL OF ITB 19-07.pdf (283 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Renewal of RFQU 17-01 Construction Cost Engineering