Okaloosa County School Board — Workshop Meeting, April 8, 2021

Thursday, April 8, 2021 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *************************************************** NOTICE This Board Meeting is being live-streamed for the convenience of the public at http://www.okaloosaschools.com/district/sb/meetings/2021. A separate seating area has been set aside for the press and public who are in attendance at the meeting in accordance with social distancing guidelines as provided by the Centers for Disease Control and Prevention (CDC). *************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Apr 8, 2021 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Apr 8, 2021 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Recognition of Savion Harris, Crestview High School student, for his heroic actions in saving a human life Meeting : Apr 8, 2021 - Workshop Meeting Type : Recognition Public Content Savion Harris recently applied CPR techniques that he learned through Cresview High School's Allied Health Career and Technical Program in saving the life of a child. 3. Recognitions Subject : 3.2 Recognition of Caroline Orcutt, Fort Walton Beach High School, Recipient of the 2020 National High School Heisman Scholarship Award,  presented by Superintendent Chambers Meeting : Apr 8, 2021 - Workshop Meeting Type : Recognition Public Content Caroline is a five-sport athlete participating in Soccer, Swim/Dive, Track, Cross Country, and Modern Pentathlon. She has been named twice to the US National Pentathlon U17 Team, earned a bronze medal in the 2018 Pan American Games, and is a two time All- American and twelve-time National Champion. Not only is Caroline successful in athletics, her list of accomplishments in the classroom are equally impressive. She won the 2020 National High School Heisman Award Scholarship and holds a 4.6888 GPA. She will graduate Summa Cum Laude this year and plans to attend Michigan State on an athletic scholarship. File Attachments Caroline Orcutt - Heisman Award 2020.pdf (272 KB) 3. Recognitions Subject : 3.3 Recognition of Caroline Orcutt, Recipient of the 2021 All Sports Association Female Scholastic Award, presented by Superintendent Chambers Meeting : Apr 8, 2021 - Workshop Meeting Type : Recognition Public Content Fort Walton Beach High School Senior, Caroline Orcutt, is a five-sport athlete participating in Soccer, Swim/Dive, Track, Cross Country, and Modern Pentathlon. She has been named twice to the US National Pentathlon U17 Team, earned a bronze medal in the 2018 Pan American Games, and is a two time All-American and twelve-time National Champion. Not only is Caroline successful in athletics, her list of accomplishments in the classroom are equally impressive. She won the 2020 National High School Heisman Award Scholarship and holds a 4.6888 GPA. She will graduate Summa Cum Laude this year and plans to attend Michigan State on an athletic scholarship. File Attachments Caroline Orcutt - All Sports Scholastic Winner 2021.pdf (245 KB) 3. Recognitions Subject : 3.4 Recognition of Niceville High School Eaglette Dance Team, State Champions, 2021 Universal Dance Association Florida Championships, Small Varsity Hip Hop Division, presented by Superintendent Chambers Meeting : Apr 8, 2021 - Workshop Meeting Type : Recognition Public Content Recognizing Niceville High School Eaglette Dance Team as the State Champions at the 2021 Universal Dance Association Florida Championships, in the Small Varsity Hip Hop Division. Hip Hop Dance Members are listed below: Coach: Kendall Cragin Choreographer: Denise Dicharry Noelle Crosby Autumn Eller-Olsen Tatum Englett Makalya Jones Parker Lee Libby Marion Kaylee McGrael Elizabeth McMahon Anna Beth Ottesen Leah Peoples Bailey Tate London Taylor Kailey Threet Hardy Vance Kendal Wooley Avery Wright File Attachments NHS Dance Res 2021.pdf (267 KB) 5. Administrative Personnel Appointments Subject : 5.1 Appointment of Principal, Crestview High School, recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Crestview High School, effective July 1, 2021. 5. Administrative Personnel Appointments Subject : 5.2 Appointment of Principal, Eglin Elementary School, recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Eglin Elementary School, effective July 1, 2021. 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Apr 8, 2021 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of March 4 - 24, 2021, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 8, 2021 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of March 4 – 24, 2021, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Mar 4-24.pdf (16 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of March 4 - 24, 2021, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 8, 2021 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of March 4 – 24, 2021. File Attachments Out-of-County Travel Mar 4-24.pdf (10 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Student Records Security Update, presented by Eric Mitchell, Director, MIS and IT Meeting : Apr 8, 2021 - Workshop Meeting Type : Report Public Content As requested by the Board at the March 18, 2021, Workshop, Mr. Mitchell will answer questions regarding access of student records. For additional information contact Eric Mitchell, Director, MIS and IT at 850-689-7153. 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Student Disciplinary Hearing of March 18, 2021; Minutes of Workshop Meeting of March 18, 2021; Minutes of Regular Meeting of March 22,  2021, recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 12, 2021 Absolute Date : Apr 12, 2021 Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearing of March 18, 2021; Minutes of Workshop Meeting of March 18, 2021; Minutes of Regular Meeting of March 22, 2021. File Attachments 3-18-2021 Workshop - DRAFT.pdf (246 KB) 3-22-2021 Meeting Minutes- DRAFT.pdf (246 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Request to advertise a Public Hearing for Elementary English Language Arts Textbook (Instructional Materials) Adoption, presented by Ann Flanagan, Reading Specialist, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of Elementary English Language Arts (Instructional Materials) Textbook. Public Content Okaloosa County School District is participating in the state textbook adoption process in English Language Arts. This public hearing is requested for the adoption of Benchmark Advance for K-5 ELA classes. Materials on the state short list were reviewed by two sub- committees K-2 and 3-5. Two publishers were selected to move forward to be voted upon at the school level. Although there was no requirement that the same program be chosen for both groups, Benchmark was selected for both K-2 and 3-5; thus, making it a K-5 adoption. The textbook adoption information with the public review link below was placed on the Okaloosa School District Website on February 23. https://nsdba.benchmarkuniverse.com Username Florida_Publicstu1 Password: password Print materials can also be reviewed by contacting Ann Flanagan at (850) 833-6312. A recommendation is being make to the Board of Education for the adoption of Benchmark Advance to use in elementary ELA classes. File Attachments Request for Public Hearing and Adoption of ELA Elementary Material.pdf (235 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Request to advertise a Public Hearing for adoption of a new job description for Program Director, Curriculum, presented by Lee Hale, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 12, 2021 Absolute Date : Apr 12, 2021 Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a new job description for Program Director, Curriculum Public Content A Public Hearing will be held to receive public input and consider approval on the new job description for Program Director, Curriculum. This position will serve as a member of a management team charged with planning, implementing, and evaluating the educational program relevant to the needs of the student population in the school and/or school district. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Program Director - Curriculum .pdf (66 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Request to advertise a Public Hearing for adoption of a new job description for Director I, Information Systems, presented by Lee Hale, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 12, 2021 Absolute Date : Apr 12, 2021 Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a new job description for Director I, Information Systems. Public Content A Public Hearing will be held to receive public input and consider approval on the new job description for Director I, Information Systems. The purpose of this position is to develop, manage, and deploy technology platforms and programs throughout the District. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Director I - Information Systems.pdf (81 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Request to advertise a Public Hearing for adoption of a new job description for Information Systems Database Official, presented by Lee Hale, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 12, 2021 Absolute Date : Apr 12, 2021 Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a new job description for Information Systems Database Official Public Content A Public Hearing will be held to receive public input and consider approval on the new job description for Information Systems Database Official. The purpose of this position is to effectively interface with school/department personnel, state and local officials, and technical vendors to ensure appropriate data sets are provided to end users. Analyze specific application software requirements; oversee the development, implementation and maintenance of software applications in an accurate and timely manner; train users; document application areas. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Information Systems Database Official.pdf (81 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Request to advertise a Public Hearing for adoption of a new job description for MIS/IT Security Official, presented by Lee Hale, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 12, 2021 Absolute Date : Apr 12, 2021 Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a new job description for MIS/IT Security Official Public Content A Public Hearing will be held to receive public input and consider approval on the new job description for MIS/IT Security Official. The purpose of this position is to effectively interface with school/department personnel, state and local officials, and technical vendors to ensure appropriate security controls are applied to the correct users. Analyze specific application software requirements; oversee the development, implementation, and maintenance of software applications in an accurate and timely manner; train users; document application areas. For additional information, please contact Lee Hale at 850-833-5801. File Attachments MIS-IT Security Official.pdf (81 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment. File Attachments Board Bills 4.12.21.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $35,873.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve Schools Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2021-04-12.pdf (442 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Proposed School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for Fiscal Year 2021-2022, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 12, 2021 Absolute Date : Apr 12, 2021 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve Proposed School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for Fiscal Year 2021-2022. Public Content In fiscal year 2014-2015, the School Board approved a change in school budget allocation methodologies. The District transitioned from a "Site Based Budget Model" to a "Centralized Hybrid Budget Model". The School Board asked the Superintendent to monitor the functionality and practicality of the approved staffing plan and make any necessary recommended changes to the plan annually. The proposed staffing plan for fiscal year 2021-2022 is attached. The net fiscal impact will be incorporated within the Preliminary and Tentative Budget for fiscal year 2021-2022 which will be presented to the School Board in July 2021. The school supplement standards are also being submitted for approval by the School Board. The grid indicates the number of supplemental positions based on school level, any variations are noted at the bottom of the grid. File Attachments School Staffing Grid FY 2022 - Board 2021-04-12.pdf (97 KB) School Staffing Grid Notes FY 2022 - Board 2021-04-12.pdf (104 KB) Supplements Standard FY 2022 - Board 2021-04-12.pdf (77 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Fiscal Year 2021-2022 Child Care Fees, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 12, 2021 Absolute Date : Apr 12, 2021 Fiscal Impact : No Recommended Action : Motion to approve Fiscal Year 2021- 2022 Child Care Fees. Public Content The Child Care fees for fiscal year 2021-2022 are being submitted to the School Board for approval. The following schools currently offer child care programs: Antioch Elementary School Bluewater Elementary School Bob Sikes Elementary School Northwood Elementary School Plew Elementary School Wright Elementary School The attached document outlining the fees for fiscal year 2021-2022 is highlighted to indicate changes. File Attachments !Child Care Fees for Agenda Item FY 2022 - 2021-03-22.pdf (86 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Payroll Calendars for 2021-2022, presented by Rita R. Scallan, Chief  Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Payroll Calendars for Fiscal Year 2021-2022. Public Content Florida School Districts are required to comply with Florida Statutes 1011.60(3)(b) which specifies that “all personnel shall be paid in accordance with payroll period schedules adopted by the School Board and included in the official salary schedule in order to participate in the Florida Education Finance Program.” Fiscal Year 2021-2022 payroll calendars are based on the school calendar which was approved by the School Board at the January 25, 2021 School Board Meeting. File Attachments payroll calendars 2021-22.pdf (110 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Fuel Purchasing Agreement between The School Board of Okaloosa County, Florida and Blackman Fire District, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Fuel Purchasing Agreement between The School Board of Okaloosa County, Florida and Blackman Fire District, effective April 13, 2021 through April 12, 2022. Public Content Request approval of the Fuel Purchasing Agreement between The School Board of Okaloosa County, Florida and Blackman Fire District. The agreement allows the Blackman Fire District to purchase fuel from the School Board on an as needed basis to fuel emergency response vehicles owned by the Purchaser at the School Board's fuel pump site at Baker, Florida adhering to the agreement terms and conditions. The agreement is effective April 13, 2021 through April 12, 2022. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments Blackman Fire District Fuel Purchasing Agreement.pdf (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Facility Use Over $5,000: Crosspoint United Methodist Church, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,355.00 Budgeted : Yes Budget Source : General Funds, Project 2154 Advanced Placement and Project 9004 Advanced International Certificate Education Recommended Action : Motion to approve renting a portion of Crosspoint United Methodist Church for AP and AICE testing for Niceville High School students, in the amount of $8,355.00. Public Content Request approval for Niceville High School to rent a portion of Crosspoint United Methodist Church for AP and AICE testing for Niceville HS students various dates in April and May in the amount of $8,355.00. Funding will be paid from a combination of General Funds, Project 2154 Advanced Placement and Project 9004 Advanced International Certificate Education. A copy of the quote is attached. For additional information, please contact Charles Marello, Principal, Niceville HS, at (850) 833-4114. File Attachments CROSSPOINT UMC QUOTE.pdf (51 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 ITB 21-08 Chilled Water Piping Insulation Services at Niceville High School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $262,875.00 Budgeted : Yes Budget Source : Capital Funds, Project 2385 Niceville Re-Insulation Piping & Ducts Recommended Action : Motion to approve the committee's recommendation to award ITB 21-08 Chilled Water Piping Insulation Services at Niceville High School in the amount of $262,875.00. Public Content Request approval of the committee's recommendation to award ITB 21-08 Chilled Water Piping Insulation Services at Niceville High School to WDR Mechanical Contractors, Inc. in the amount of $262,875.00. Funds will be paid from Capital Funds, Project 2385 Niceville Re-Insulation Piping & Ducts. Copies of the Award Tabulation, Bid Solicitation and Addendum #1 are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments AWARD TABULATION FOR ITB 21-08.pdf (92 KB) ITB 21-08 BID SOLICITATION.pdf (1,662 KB) ITB 21-08 ADDENDUM #1.PDF (1,037 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Request Price Increase for ITB 18-07 Custodial Equipment and Repair Services-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve the vendor's request for a price increase for ITB 18-07 Custodial Equipment and Repair Services-District Wide, effective April 13, 2021. Public Content Request approval of the vendor's request for a price increase for certain equipment awarded on ITB 18-07 Custodial Equipment and Repair Services-District Wide. The price increase is allowable based on contract terms and is due to an increase by the manufacturer. The price increase will be effective April 13, 2021. The contract is used on an as needed basis and funds will be paid from General Funds, Project 2011 Custodial Services. Copies of the vendor's request, acceptance of price increase and revised award tabulation are attached. For additional information, please contact Bill Smith, Program Director, Custodial Services, at (850) 689-7890. File Attachments PRICE INCREASE FOR ITB 18-07.PDF (640 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Renewal of ITB 17-03 Fire Extinguishers and Kitchen Hood Systems Inspection, Maintenance and Repair, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2395 Safety/ADA - District Wide Recommended Action : Motion to approve the renewal of ITB 17-03 Fire Extinguishers and Kitchen Hood Systems Inspection, Maintenance and Repair. The contract is effective May 10, 2021 through May 9, 2022. Public Content Request approval to renew ITB 17-03 Fire Extinguishers and Kitchen Hood Systems Inspection, Maintenance and Repair. The contract, based on fixed pricing, was awarded to The Hiller Companies and will be used on an as needed basis. Funds will be paid from Capital Funds, Project 2395 Safety/ADA - District Wide. The contract is effective May 10, 2021 through May 9, 2022. Copies of the renewal confirmation and original award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL OF ITB 17-03.pdf (149 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Renewal of ITB 19-07 Painting Bid - District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds As Available Recommended Action : Motion to approve the renewal of ITB 19-07 Painting Bid - District Wide, effective May 29, 2021 through May 28, 2022. Public Content Request approval to renew ITB 19-07 Painting Bid - District Wide. The contract, based on fixed pricing, was awarded to Harrison Contracting Company, Inc., Morgan Development & Construction, Inc., and Professional Finishes of NWFL, Inc., and will be used on an as needed basis. Funds will be paid from Capital Funds as available. The contract is effective May 29, 2021 through May 28, 2022. Copies of the renewal confirmations and original award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL OF ITB 19-07.pdf (283 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Renewal of RFQU 17-01 Construction Cost Engineering Consulting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project Varies Recommended Action : Motion to approve renewing RFQU 17-01 Construction Cost Engineering Consulting Services with Faithful +  Gould, based on fixed pricing per Year 5 of contract, effective May 29, 2021 through May 28, 2022. Public Content Request approval to renew RFQU 17-01 Construction Cost Engineering Consulting Services with Faithful + Gould, based on fixed pricing per Year 5 of contract. Funds will be paid from Capital Funds, Project Varies. The contract is effective May 29, 2021 through May 28, 2022. Copies of the renewal confirmation and original contract are attached. For additional information, please contact Bill Smith, Program Director, Facilities, at (850) 689-7890. File Attachments RENEWAL OF RFQU 17-01.pdf (1,022 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Renewal of Tag-On Bid: Annual Agreement for Professional Environmental Consultant Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2395 Safety/ADA-District Wide Recommended Action : Motion to approve renewing Tag-On Bid Annual Agreement for Professional Environmental Consultant Services through School District of Escambia County. The contract is effective April 18, 2021 through April 17, 2022. Public Content Request approval to renew Tag-On Bid Annual Agreement for Professional Environmental Consultant Services through School District of Escambia County. The contract will be used on an as needed basis and the awarded vendor is Intertek-PSI. Funds will be paid from Capital Funds, Project 2395 Safety/ADA-District Wide. The contract is effective April 18, 2021 through April 17, 2022. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL OF ANNUAL AGREEMENT-PROFESSIONAL ENVIRONMENTAL CONSULTING SERVIC....pdf (1,214 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Renewal of Tag-On Bid ITB 19- 0036 Basketball/Tennis/Play Courts Resurfacing with Line Striping and Repairs, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve renewing Tag-On Bid ITB 19-0036 Basketball/Tennis/Play Courts Resurfacing with Line Striping and Repairs through Sarasota County Schools, effective April 16, 2021 through April 15, 2022. Public Content Request approval to renew Tag-On Bid ITB 19-0036 Basketball/Tennis/Play Courts Resurfacing with Line Striping and Repairs through Sarasota County Schools, based on fixed pricing. The contract will be used on an as needed basis and funding will vary. The contract is effective April 16, 2021 through April 15, 2022. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL OF TAG-ON BID ITB 19-0036 BASKETBALL-TENNIS-PLAY COURTS RESURFACING WITH LINE STRIPING AND REPAIRS.pdf (2,755 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 Exempted Purchase Over $25,000: Curriculum Associates, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $55,039.61 Budgeted : Yes Budget Source : $32,018.93 Federal Funds, Project 1458 ESSER - HQ Reading; and $23,020.86 General Funds, Project 6123 Reading Instruction Recommended Action : Motion to approve the purchase of Ready Reading Student Workbooks in the amount of $55,039.61. Public Content Request approval to purchase Ready Reading Student Workbooks from Curriculum Associates, K-Grade 3 in the amount of $32,018.93 and Grades 4-5 in the amount of $23,020.68 for a total of $55,039.61. Workbooks will be used this year in Summer School. The purchases are exempt under 6A-1.012(11)(b). Funds will be paid as such $32,018.93 Federal Funds, Project 1458 ESSER - HQ Reading; and $23,020.86 General Funds, Project 6123 Reading Instruction. Quotes are attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent Curriculum, at (850) 833-5888. File Attachments CURRICULUM ASSOCIATES QUOTES.pdf (344 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.23 Exempted Purchase Over $25,000: Curriculum Associates, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $31,265.22 Budgeted : Yes Budget Source : Federal Funds, Project 1401 Title I - Part A Recommended Action : Motion to approve the purchase of books for Baker School from Curriculum Associates in the amount of $31,265.22. Public Content Request approval to purchase books for Baker School from Curriculum Associates in the amount of $31,265.22. Funds will be paid from Federal Funds, Project 1401 Title I - Part A. The purchase is exempted through 6A-1.012(11)(b). A copy of the quote is attached. For additional information, please contact Mike Martello, Principal, Baker School, at (850) 689-7279. File Attachments CURRICULUM ASSOC QUOTE.pdf (254 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.24 Exempted Purchase Over $25,000: Follett, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $39,267.85 Budgeted : Yes Budget Source : Federal Funds, Project 1457 GEER- K12 Civic Literacy Recommended Action : Motion to approve the purchase of books from Follett in the amount of $39,267.85. Public Content Request approval to purchase books from Follett in the amount of $39,267.85. The purchase is exempt under 6A-1.012(11)(b). Funds will be paid from Federal Funds, Project 1457 GEER-K12 Civic Literacy. Copies of the quotes are attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum, at (850) 833-5888. File Attachments FOLLETT QUOTE.pdf (1,525 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.25 Service Agreement #21-69 Carol Ann Whidden, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,800.00 Budgeted : Yes Budget Source : General Funds, Project 4005 Band Program Recommended Action : Motion to approve Service Agreement #21-69 Carol Ann Whidden in the amount of $3,800.00. The agreement is effective April 13, 2021 through June 30, 2021. Public Content Request approval of Service Agreement #21-69 between The School Board of Okaloosa County, FL and Carol Ann Whidden, on behalf of Crestview High School, to provide music arrangement services. The Provider will be paid $760.00 per arrangement for up to five (5) arrangements, for a total contract amount not to exceed $3,800.00. Funds will be paid from General Funds, Project 4005 Band Program. The agreement is effective April 13, 2021 through June 30, 2021. A copy of the agreement is attached. For additional information, please contact Jody Dunn, Band Director, Crestview HS, at (850) 689-7177. File Attachments SA# 21-69.PDF (198 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.26 Service Agreement #21-70 Lori Hagle, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,500.00 Budgeted : Yes Budget Source : General Funds, Project 2004 Itinerant Visually Impaired Teachers Recommended Action : Motion to approve Service Agreement #21-70 Lori Hagle in an amount not to exceed $6,500.00. The agreement is effective April 12, 2021 through June 14, 2021. Public Content Request approval of Service Agreement #21-70 between The School Board of Okaloosa County, FL and Lori Hagle, on behalf of the ESE Department, to provide Orientation and Mobility Services. The Provider will be paid $65.00 per hour for up to 100 hours, for a total contract amount not to exceed $6,500.00. Funds will be paid from General Funds, Project 2004 Itinerant Visually Impaired Teachers. The agreement is effective April 12, 2021 through June 14, 2021. A copy of the agreement is attached. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments SA#21-70.PDF (217 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.27 Triumph Gulf Coast, Inc. application for funding to create Artificial Intelligence Learning Institutes, presented by Steve Horton, Assistant Superintendent, Operational Services, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 12, 2021 Absolute Date : Apr 12, 2021 Fiscal Impact : Yes Dollar Amount : $2,860,000.00 Recommended Action : Motion to approve submission of a grant application to Triumph Gulf Coast, Inc. for funding to establish Artificial Intelligence Learning Institutes. *District funding is contingent upon ESSER III fund request for application approval by DOE. Public Content The School District is seeking funding through Triumph Gulf Coast, Inc. to support establishment of Artificial Intelligence Learning Institutes in elementary, middle and high schools that will lead to students earning recognized digital tools and industry certifications. For additional information, please contact Steve Horton, Assistant Superintendent, at (850) 689-7117. File Attachments OCSD Triumph Application - Okaloosa County 4-5-21.pdf (1,195 KB) Attachment A - OCSD FinancialFederalAudit-FY2020.pdf (825 KB) Attachment B - EQuIPD UF_Okaloosa County Schools.pdf (346 KB) Attachment C - Triumph Budget 4-4-2021 (2).pdf (15 KB) Attachment D - OCSD Support Letter_REEF.pdf (131 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.28 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 12, 2021 Absolute Date : Apr 12, 2021 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated April 12, 2021. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated April 12, 2021. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for April 12, 2021 Board Meeting.pdf (418 KB) Surplus Property Food Services list for April 12, 2021 Board Meeting.pdf (409 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.29 Subject Inter-Institutional Early College/Dual Enrollment Articulation Agreement between the Okaloosa County School District and Northwest Florida State College for 2021-2022, presented by Cindy Gates, Director I, Principal Evaluations and Special Projects, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Inter- Institutional Early College/Dual Enrollment Articulation Agreement between the Okaloosa County School District and Northwest Florida State College, effective August 18, 2021 through July 31, 2022. Public Content 2021-2022 Dual Enrollment Articulation Agreement between Okaloosa County Schools and Northwest Florida State College. Please contact Cindy Gates at 833-4208 for additional information. File Attachments Okaloosa County-2021-2022-Articulation Agreement- board meeting 4.12.21.pdf (283 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.30 Elementary and Secondary School Emergency Relief (ESSER II) funding under the Coronavirus Response and Relief Supplemental Appropriation Act (CRRSA Act), Proposed Expenditures for fiscal year 2021-2022, presented by Sheila Lightbourne, Assistant Superintendent of Academics and Students Services, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 12, 2021 Absolute Date : Apr 12, 2021 Fiscal Impact : Yes Dollar Amount : $23,041,507.00 Budgeted : Yes Budget Source : ESSER II Funds Recommended Action : Motion to approve the Elementary and Secondary School Emergency Relief (ESSER II) funding under the Coronavirus Response and Relief Supplemental Appropriation Act (CRRSA Act), Proposed Expenditures for fiscal year 2021-2022. Public Content The ESSER II funds under the CRRSA Act are provided to Local Educational Agences (LEAs) to address the impact that the Novel Coronavirus Disease 2019 ("COVID-19") has had, and continues to have, on elementary and secondary schools in Florida. This includes helping school districts and other LEAs safely reopen schools, restore and maintain high-quality learning environments, measure and effectively address significant learning loss, and take other actions to mitigate the impact of COVID-19 on the students and families who depend on our K-12 schools. For additional information, please contact Sheila Lightbourne, 850-833-5888. File Attachments ESSER II Proposed 2021-04-02.pdf (81 KB) ESSER II Proposed Reimb. 2021-04-02.pdf (81 KB) LEA allocations 3.16.21.pdf (118 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.31 Summer School Programs for 2021 (SIS, ESY, Summer Scholars and Junior Lifeguard Program for Credit), presented by Jeff Palmer, Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : SAI Funds (SIS Program), General Revenue Project 7119 (Summer Scholars), SAI Funds (ESY) and No Cost for Summer Junior Lifeguard Program Recommended Action : Motion to approve 2021 Summer School Programs to include SIS, Summer Scholars, ESY and Summer Junior Lifeguard Program for Credit. Public Content Attached you will find the summer school schedules to include SIS for Elementary and Secondary, Extended School Year (ESY), the completion requirements for the Junior Lifeguard Program, and guidelines for the Summer Scholar Program. The Summer School Program (SIS) will be funded from Supplemental Academic Instructional (SAI) Categorical Funds, Extended School Year (ESY) for our ESE students will be paid through SAI funds, and Summer Scholars will be funded from General Revenue funds project 7119. As in past years, the Junior Lifeguard Program is offered free to our students through scholarships from the Destin Fire Control. Please contact the following people for additional information on the programs: Elementary and Secondary SIS - Jeff Palmer, Curriculum Director (850-833-4208) Extended School Year (ESY) - Amy Bowles, Program Director ESE (850-833-5866) Summer Scholars - Stephanie Thetford, Math Specialist (850-833-6313) Junior Lifeguard Program - Tami Ellis, Science Specialist (850-833-4122) Thomas Miller, Academic/Lead Instruction Destin Lifeguard Program (850-496-3752) Joe Dagostino, Destin Lifeguard Program (jdagostino@destinfire.com) File Attachments 2021 Summer Scholars Board Presentation 2019.pdf (2,795 KB) ESY 2021 Information.pdf (97 KB) REV 2021 Summer Intensive Studies Elementary.pdf (373 KB) REV 2021 Summer Intensive Studies Secondary.pdf (365 KB) Destin Fire Control District Junior Lifeguard Summer Program Calendar.pdf (93 KB) DestinBeachSafetyAcademicSyllabus2021.pdf (368 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Apr 8, 2021 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 111862 119858 124038 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee  Hale, Assistant Superintendent, Human Resources Meeting : Apr 8, 2021 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). DROP Start Employee Name EID Position Location Date Griffith, Cindy 106292 Computer Operator MIS 8/1/2021 Swain, Libby 113985 Teacher Ruckel MS 4/1/2021 Lofe', Alyson 111589 Teacher Bluewater ES 7/1/2021 Wheeler, Joyce 106806 Paraprofessional Antioch ES 4/1/2021 Clark, Kathryn 115287 Secretary Niceville HS 9/1/2021 Smith, Cynthia L. 120880 Secretary Destin ES 7/1/2021 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.3 Student Intervention Services Staffing Pattern Restructure, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action Preferred Date : Apr 12, 2021 Absolute Date : Apr 12, 2021 Fiscal Impact : No Budgeted : Yes Budget Source : General Fund - Itinerant School Psychologist - Project 2027 Recommended Action : Motion to approve the Student Intervention Services staffing pattern restructure to delete a School Psychologist position and add a Teacher on Special Assignment position in the Student Intervention Services Department for a net change of zero positions. Public Content The Student Intervention Services Department is requesting approval to delete a School Psychologist position and add a Teacher on Special Assignment position for a net change of zero positions. This change of position request is for fiscal year 2021-2022 only. This request would result in a cost savings. For more information, please contact Teri Schroeder at 850-833-3105. File Attachments Position Change - SIS FY 2021 2021-03-12.pdf (68 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action Preferred Date : Apr 12, 2021 Absolute Date : Apr 12, 2021 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments April 12, 2021 Separations Board Report, Public.pdf (40 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action Preferred Date : Apr 12, 2021 Absolute Date : Apr 12, 2021 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments April 12, 2021 Instructional New Hire Board Report.pdf (205 KB) April 12, 2021 Support Personnel New Hire Board Report.pdf (209 KB) April 12, 2021 Substitute New Hire Board Report.pdf (104 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action Preferred Date : Apr 12, 2021 Absolute Date : Apr 12, 2021 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments April 12, 2021 Transfer Board Report.pdf (219 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.7 Reinstatement/Reimbursement of sick leave due to line-of duty  illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action Preferred Date : Apr 12, 2021 Absolute Date : Apr 12, 2021 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Carrie Pike, Lewis School, 15hrs Cassidie Cooper, Bob Sikes Elementary, 15hrs Chelsea Butler, Northwood Elementary, 22.5hrs Dione Wilson, Wright Elementary, 7.5hrs Gregory Johnson, Choctawhatchee High, 2.5hrs Heather Hendrix, Baker School, 7.5hrs Mary Paquette, Transportation South, 59.50hrs Summer Dirisu, Silver Sands School, 60hrs For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.8 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action Preferred Date : Apr 12, 2021 Absolute Date : Apr 12, 2021 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Apr 8, 2021 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Apr 8, 2021 - Workshop Meeting Type : Action, Information 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Apr 8, 2021 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Apr 8, 2021 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Apr 8, 2021 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Apr 8, 2021 - Workshop Meeting Type : Information 17. Public Hearing Subject : 17.1 Public Hearing for adoption of a new job description for STEM Coach, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action Preferred Date : Apr 12, 2021 Absolute Date : Apr 12, 2021 Recommended Action : Motion to approve Public the adoption of a new job description for STEM Coach. Public Content A Public Hearing will be held to receive input and consider approval on a new job description for STEM Coach. The STEM Coach position will be funded through the DoDEA grant. The purpose of the position is to provide classroom teachers with strategies, tools, and techniques to effectively teach STEM related content to all students; model research-based instruction for teachers of science and provide feedback on observed lessons; prepare and present professional development district-wide and/or by individual school; and foster partnership opportunities. For additional information, please contact Lee Hale, 833-5801. File Attachments STEM Coach.pdf (70 KB) 17. Public Hearing Subject : 17.2 Public Hearing for adoption of a new job description for Specialist- Digital Media and Communications, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action Preferred Date : Apr 12, 2021 Absolute Date : Apr 12, 2021 Recommended Action : Motion to adopt a new job description for Specialist-Digital Media and Communications. Public Content A Public Hearing will be held to receive public input and consider approval of a new job description for Specialist-Digital Media and Communications. The purpose of this position is to promote effective communication between the school system, the community, media, and other stakeholders to increase awareness, knowledge and support of the work of schools and the District and to implement and coordinate District and community initiatives benefiting students and schools. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Specialist - Digital Media and Comm 030121.pdf (81 KB) 17. Public Hearing Subject : 17.3 Public Hearing for adoption of a new job description for Director I - Facilities, Planning and Maintenance, presented by Lee Hale, Assistant Superintendent, Human Resources,  and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action Preferred Date : Apr 12, 2021 Absolute Date : Apr 12, 2021 Recommended Action : Motion to adopt a new job description for Director I - Facilities, Planning and Maintenance. Public Content A Public Hearing will be held to receive public input and consider approval of new job description for Director I-Facilities, Planning and Maintenance. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Director I - Facilities Planning and Maintenance - 4-12-2021.pdf (115 KB) 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Apr 8, 2021 - Workshop Meeting Type : 19. Public Notices Subject : 19.1 Notice of Student Disciplinary Hearing Meeting : Apr 8, 2021 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on April 8, 2021, beginning at 8:30 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 19. Public Notices Subject : 19.2 Notice of Workshop Meeting : Apr 8, 2021 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on April 8, 2021, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.3 Notice of Public Hearing - 6:15 p.m. Meeting : Apr 8, 2021 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on April 12, 2021, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following: New Job Description for STEM Coach New Job Description for Specialist-Digital Media and Communications New Job Description for Director I-Facilities, Planning and Maintenance Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.4 Public Notice Meeting : Apr 8, 2021 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.