Okaloosa County School Board — Workshop Meeting, April 8, 2021 — reading text

recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment. File Attachments Board Bills 4.12.21.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $35,873.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve Schools Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2021-04-12.pdf (442 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Proposed School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for Fiscal Year 2021-2022, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 12, 2021 Absolute Date : Apr 12, 2021 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve Proposed School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for Fiscal Year 2021-2022. Public Content In fiscal year 2014-2015, the School Board approved a change in school budget allocation methodologies. The District transitioned from a "Site Based Budget Model" to a "Centralized Hybrid Budget Model". The School Board asked the Superintendent to monitor the functionality and practicality of the approved staffing plan and make any necessary recommended changes to the plan annually. The proposed staffing plan for fiscal year 2021-2022 is attached. The net fiscal impact will be incorporated within the Preliminary and Tentative Budget for fiscal year 2021-2022 which will be presented to the School Board in July 2021. The school supplement standards are also being submitted for approval by the School Board. The grid indicates the number of supplemental positions based on school level, any variations are noted at the bottom of the grid. File Attachments School Staffing Grid FY 2022 - Board 2021-04-12.pdf (97 KB) School Staffing Grid Notes FY 2022 - Board 2021-04-12.pdf (104 KB) Supplements Standard FY 2022 - Board 2021-04-12.pdf (77 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Fiscal Year 2021-2022 Child Care Fees, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 12, 2021 Absolute Date : Apr 12, 2021 Fiscal Impact : No Recommended Action : Motion to approve Fiscal Year 2021- 2022 Child Care Fees. Public Content The Child Care fees for fiscal year 2021-2022 are being submitted to the School Board for approval. The following schools currently offer child care programs: Antioch Elementary School Bluewater Elementary School Bob Sikes Elementary School Northwood Elementary School Plew Elementary School Wright Elementary School The attached document outlining the fees for fiscal year 2021-2022 is highlighted to indicate changes. File Attachments !Child Care Fees for Agenda Item FY 2022 - 2021-03-22.pdf (86 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Payroll Calendars for 2021-2022, presented by Rita R. Scallan, Chief  Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Payroll Calendars for Fiscal Year 2021-2022. Public Content Florida School Districts are required to comply with Florida Statutes 1011.60(3)(b) which specifies that “all personnel shall be paid in accordance with payroll period schedules adopted by the School Board and included in the official salary schedule in order to participate in the Florida Education Finance Program.” Fiscal Year 2021-2022 payroll calendars are based on the school calendar which was approved by the School Board at the January 25, 2021 School Board Meeting. File Attachments payroll calendars 2021-22.pdf (110 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Fuel Purchasing Agreement between The School Board of Okaloosa County, Florida and Blackman Fire District, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 8, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Fuel Purchasing Agreement between The School Board of Okaloosa County, Florida and Blackman Fire District, effective April 13, 2021 through April 12, 2022. Public Content Request approval of the Fuel Purchasing Agreement between The School Board of Okaloosa County, Florida and Blackman Fire District. The agreement allows the Blackman Fire District to purchase fuel from the School Board on an as needed basis to fuel emergency response vehicles owned by the Purchaser at the School Board's fuel pump site at Baker, Florida adhering to the agreement terms and conditions. The agreement is effective April 13, 2021 through April 12, 2022. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments Blackman Fire District Fuel Purchasing Agreement.pdf (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Facility Use Over $5,000: Crosspoint United Methodist Church, presented by Vince Windham, Program