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Okaloosa County BOCC — October 16, 2012 — Action Item Printout — reading text
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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: November 20, 2012
TO: Honorable Chairman and Members of the Board
FROM: John Hofstad
SUBJECT: Old Antioch Road Reconstruction - Change Order 1
DEPARTMENT: Public Works
BCC DISTRICT: 3
STATEMENT OF ISSUE: Through the course of construction, unfavorable subsurface
materials were discovered once the existing pavement structure was removed along Old Antioch
Road. In order to prevent a delay to the Contractor a Change Order was issued for necessary
work, but retroactive approval is required by the Board of County Commissioners.
BACKGROUND: Gum Creek Farms, Inc. (GCF) was awarded the construction contract for the
improvements of Old Antioch Road from Brodie Lane to Wilks Drive. Improvements included a
complete removal and reconstruction of the roadway structure. Once the existing road surface
and base were removed it was discovered that the remaining material would not be acceptable as
sub-base due to a high organic content and the presence of several tree stumps. The solution to
the problem is to remove the unacceptable materials and replace the area with clean sand.
The existing contract with GCF includes a line item for excavating the poor material and placing
the new material, however the scope of the change order is significantly greater than the amount
originally contemplated in the contract, therefore Board of County Commissioner approval is
required.
In an effort to avoid causing a delay to GCF, staff authorized work associated with the change
order prior to Board of County Commissioner approval. Per purchasing policy, Change Order 1
(in the amount of $60,450.00) requires “after the fact approval” to modify the existing contract.
This additional work also requires 10 days be added to the contract time.
OPTIONS: Approve/disapprove Change Order No.1 for the Old Antioch Road Improvement
Project in the amount of $60,450.00 and award 10 additional contract days.
RECOMMENDATIONS: Approve Change Order No.1 for the Old Antioch Road
Improvement Project in the amount of $60,450.00 and award 10 additional contract days.
RECOMMENDED BY:
APPROVED BY:
James D. Curry, County Administrator