Okaloosa County BOCC — October 16, 2012 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 20, 2012 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Old Antioch Road Reconstruction - Change Order 1 DEPARTMENT: Public Works BCC DISTRICT: 3 STATEMENT OF ISSUE: Through the course of construction, unfavorable subsurface materials were discovered once the existing pavement structure was removed along Old Antioch Road. In order to prevent a delay to the Contractor a Change Order was issued for necessary work, but retroactive approval is required by the Board of County Commissioners. BACKGROUND: Gum Creek Farms, Inc. (GCF) was awarded the construction contract for the improvements of Old Antioch Road from Brodie Lane to Wilks Drive. Improvements included a complete removal and reconstruction of the roadway structure. Once the existing road surface and base were removed it was discovered that the remaining material would not be acceptable as sub-base due to a high organic content and the presence of several tree stumps. The solution to the problem is to remove the unacceptable materials and replace the area with clean sand. The existing contract with GCF includes a line item for excavating the poor material and placing the new material, however the scope of the change order is significantly greater than the amount originally contemplated in the contract, therefore Board of County Commissioner approval is required. In an effort to avoid causing a delay to GCF, staff authorized work associated with the change order prior to Board of County Commissioner approval. Per purchasing policy, Change Order 1 (in the amount of $60,450.00) requires “after the fact approval” to modify the existing contract. This additional work also requires 10 days be added to the contract time. OPTIONS: Approve/disapprove Change Order No.1 for the Old Antioch Road Improvement Project in the amount of $60,450.00 and award 10 additional contract days. RECOMMENDATIONS: Approve Change Order No.1 for the Old Antioch Road Improvement Project in the amount of $60,450.00 and award 10 additional contract days. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator