Okaloosa County School Board — Regular Meeting, April 8, 2013 — reading text

hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.25 Leave Without Pay, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 8, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Leave Without Pay Public Content The purpose of this item is to receive approval of leave without pay. File Attachments Leave Without Pay Report.pdf (92 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.26 Personnel recommendations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 8, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations Public Content The purpose of this item is to show who has been hired or transferred in the instructional and educational support positions and to show who has been hired as a substitute. File Attachments New Hires-Substitutes.PDF (31 KB) Instructional New Hire-Transfers-Change of Hours.pdf (81 KB) Ed Support New Hire-Transfers.pdf (177 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.27 Deleted - Employee Suspension, presented by Mike Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 8, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employee Public Content Suspension of employee 7900 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program No. 4, Task Order No. 27 - Northwood Elementary School Four Classroom Renovation Project, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Apr 8, 2013 - Regular Meeting Type : Action Preferred Date : Apr 08, 2013 Fiscal Impact : Yes Dollar Amount : $1,099,560.00 Recommended Action : Approval of the GMP for Task Order No. 27 Approval of the Notice to Proceed Dated February 9, 2013, contingent on Board approval Public Content Northwood Elementary School Four Classroom Renovation Project – This project consists of the renovation of four classrooms in Building 5 on the Northwood campus. Included in the work is the reconfiguration of the current building to house four (4) new elementary classrooms with restrooms serving each classroom. New mechanical units will be provided consistent with other units on campus. New finishes will be provided to include new casework, flooring, ceilings, lights etc. A large storage room will be provided at the end of the building. The existing site fencing will need to be modified to allow access to this building by Northwood students. Patch and repair of the existing concrete canopy roof as well as sealing the joints and perimeter of the existing single ply roof is included. Jacobs/L-3 Guaranteed Maximum Price $ (GMP) 979,560.00 Pre-GMP Phase Services - Previously $ Authorized 80,000.00 $ Furniture, Fixtures and Equipment (FF&E) 40,000.00 Total Cost of Work $ 1,099,560.00 Faithful + Gould validation letter dated February 11, 2013, has been received. File Attachments Faithful & Gould validation Letter TO #27.pdf (520 KB) TO #27 GMP for OCSD signatures at 4-8-13 board mtg.pdf (2,213 KB) Notice to Proceed – Prog IV, Task Order#27,GMP Phase Services Richbourg-Northwood campusdoc.doc (326 KB) Motion & Voting Approval of the GMP for Task Order No. 27 Approval of the Notice to Proceed Dated February 9, 2013, contingent on Board approval Motion by Cindy Frakes, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Rodney Walker No: Melissa Thrush 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Apr 8, 2013 - Regular Meeting Type : Action, Information Public Content The Attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Out-of-State Student Trips Meeting : Apr 8, 2013 - Regular Meeting Type : Information Public Content Attached is a list of out-of-state student trip requests approved by the Superintendent. File Attachments 4-08-2013 Student Trip Requests.pdf (2,399 KB) 13. Superintendent's Business Subject : 13.2 Correspondence, requests, and other matters addressed by the Superintendent Meeting : Apr 8, 2013 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests, and other matters with the Board. 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Apr 8, 2013 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Board Members' Announcements/Request for Information Subject : 14.2 Okaloosa RESTORE Act Advisory Committee Nomination Meeting : Apr 8, 2013 - Regular Meeting Type : Action Absolute Date : Apr 08, 2013 Recommended Action : Motion to nominate Cindy Frakes as the School Board's representative on the Okaloosa RESTORE Act Advisory Committee. Public Content The Board of County Commissioners adopted a Resolution establishing a committee to oversee plan development and execution of funds related to the RESTORE Act. A part of that Resolution is to establish an advisory committee. The Okaloosa BCC has requested the School Board submit the name of a nominee from the school district to serve on this committee. Chairman Rodney Walker is recommending Cindy Frakes as the nominee. File Attachments RESTORE Act Committee Nomination.pdf (611 KB) Motion & Voting Motion to nominate Cindy Frakes as the School Board's representative on the Okaloosa RESTORE Act Advisory Committee. Motion by Dewey Destin, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : Apr 8, 2013 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Fort Walton Beach Administration Building on April 4, 2013, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Notice of Public Hearing to consider the adoption of a job description for Electrical Equipment and Cabling Installer (6:15 p.m.) Meeting : Apr 8, 2013 - Regular Meeting Type : Action, Information Recommended Action : Motion to approve a job description for Electrical