Okaloosa County School Board — Regular Meeting, April 8, 2013 — reading text

Superintendent for approval. Meeting : Apr 8, 2013 - Regular Meeting Type : Action (Consent) Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donors specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel to state competitions, Culinary Programs, Leadership projects, Softball Programs and classroom supplies. File Attachments April 8, 2013 - Donations.pdf (33 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.8 Payroll Warrant Register for the Month of February 2013, and Accounts Payable Warrant Register for the period of March 2013, totaling $20,509,638.39; and Bank Transfers for the period of February - March 2013, totaling $18,292,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 8, 2013 - Regular Meeting Type : Action (Consent) Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register for the Month of February 2013, and Accounts Payable Warrant Register for the period of March 2013, totaling $20,509,638.39; and Bank Transfers for the period of February - March 2013, totaling $18,292,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - March 2013.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.9 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 8, 2013 - Regular Meeting Type : Action (Consent) Public Content Pursuant to SBE Rule 6A - 1.012, No person, unless authorized to do so under the rules of the district school board, may make any purchase or enter into any contract involving the use of school funds without district school board approval. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 4-8-13.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.10 Deleted - Authorization to advertise RFQU 13 -02 for Construction Total Program Management Services, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Apr 8, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 08, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Approval to advertise RFQU 13-02 for Construction Total Program Management Services Public Content The current Construction Total Program Management (TPM) contract for Program IV, expires on June 23, 2013. The Superintendent is recommending the advertisement of RFQU 13-02 Request for Qualifications. Responses to this RFQU will be reviewed and evaluated by the selection committee. The committee will then provide to the School Board a short list of responders for consideration and approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.11 Deleted - Appointment of A Selection Committee for RFQU 13-02 for Construction Total Program Management Services, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Apr 8, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 08, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Approval of the Selection Committee for RFQU 13-02 for Construction Total Program Management Services Public Content The Board is requested to approve a Selection Committee to evaluate responses to RFQU 13-02 for Construction Total Program Management (TPM) Services and for the committee to return to the Board a recommended short list of proposed providers for contract negotiation purposes. The committee is recommended to include the following members. Rodney Walker, School Board Chairman Steve Bolton, Program Director for Maintenance Nick Kootsouradis, Assistant Superintendent of School Operations Rita Scallan, Chief Financial Officer Bill Smith, Director of Facilities The School Board Attorney will work with the Selection Committee through the entire process. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.12 Acceptance of Surface Water Management Permit 44-1999-0011-G - Okaloosa County from Eula Palmer. presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent. Meeting : Apr 8, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 08, 2013 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Approval to accept the transfer of the Surface Water Management Permit from the Palmer family to Okaloosa County School District. Public Content In 1999 an earthen dam was permitted to Eula Palmer and was constructed under Chapter 40A-44, F.A.C. (Florida Administrative Code). This earthen dam is located on the northwest portion of the Shoal River Middle School Campus and is used as part of the school educational program. The Northwest Florida Water Management District has notified us that this permit will need to be transferred from the Palmer Family to the Okaloosa County School District for the pond to continue in operation. File Attachments NWF Water Mngt Dist letter 1-17-2013.pdf (609 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cindy Frakes, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.13 Application for a Surface Water Management Permit for the Earthen Dam located at Shoal River Middle School,