Okaloosa County School Board — Regular Meeting, May 27, 2014 — reading text

$1,008,800.00. This project will consist of the replacement of the existing roof top mounted HVAC units (RTU) that serve a portion of the core classrooms in the main building. Work will consist of unit replacement (2 each) and associated ductwork and controls. Jacobs/L-3 will also provide new acoustical ceiling tile ceilings and light fixtures in the affected areas. The Total Cost of Work for Task Order #2: Jacobs/L-3 Guaranteed Maximum Price (GMP) $ 894,722.00 Pre-GMP Phase Services - Previously Authorized 60,000.00 Owner Direct Purchase (ODP) – HVAC Equipment 54,078.00 Total Cost of Work $ 1,008,800.00 File Attachments TO#2, Prog 5 FWBHS GMP - Phase 3 HVAC Replacement Project.pdf (268 KB) TO #2, Notice to Proceed, GMP, FWBHS Phase 3 HVAC project.pdf (53 KB) Faithful + Gould Program 5 TO#2 letter.pdf (224 KB) Motion & Voting Motion to approve the GMP for Program 5, Task Order No. 2 for Fort Walton Beach High School Phase 3 HVAC Replacement Project. Approval of this GMP is subject to receipt of the validation report from Faithful + Gould. Approval is also requested to send the Notice to Proceed contingent on School Board approval. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : May 27, 2014 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : May 27, 2014 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. File Attachments 2014 Grade 4 writing - Grade 3 Reading and Math Presentation to Board.pdf (1,889 KB) 13. Superintendent's Business Subject : 13.2 Out of State Student Trip Requests Meeting : May 27, 2014 - Regular Meeting Type : Information Public Content Attached is a list of out of state student trip requests approved by the Superintendent File Attachments 5 27 14.pdf (29 KB) 14. Board Members' Announcements/Request for Information Subject :  14.1 Board Members' Announcements/Request for Information Meeting : May 27, 2014 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Public Hearing - 6:15 p.m. Subject : 15.1 Public Hearing for approval of revised School Board Policy 2-17 Purchasing Procedures, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy 2-17 Purchasing Procedures. Public Content The Board will receive public input on the proposed revisions to School Board Policy 2-17 Purchasing Procedures. The proposed revisions reflect legislative changes and provide updates to meet the needs of the district. For additional information regarding the recommended revisions, please contact Vince Windham, Program Director, Purchasing. File Attachments Policy 2-17 Explanatons-Revised 04-15-14.pdf (17 KB) Policy 2-17 Recommended-Revised 04-15-14.pdf (49 KB) Motion & Voting Motion to approve revised School Board Policy 2-17 Purchasing Procedures. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 15. Public Hearing - 6:15 p.m. Subject : 15.2 Public Hearing for adoption of new School Board Policy 6-39 Whistleblower Protection, presented by Mike Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve new School Board Policy 6-39 Whistleblower Protection. Public Content The Board will receive public input on the proposed new School Board Policy 6-39 Whistleblower Protection. The proposed rule would provide protection to employees or other persons who disclose information regarding the violation or suspected violation of federal, state, or local laws, School Board Policy, or administrative directive; or acts or suspected acts of malfeasance, misfeasance, gross waste of funds, or neglect of duty committed by an employee, independent contractor, agency, or public officer. For additional information regarding the recommended policy, please contact Mike Foxworthy, Chief Officer for Human Resources. File Attachments 6-39 Whistleblower Protection-Draft.pdf (10 KB) Motion & Voting Motion to approve new School Board Policy 6-39 Whistleblower Protection. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : May 27, 2014 - Regular Meeting Type : 17. Public Notices Subject : 17.1 Notice of Student Disciplinary Hearing - 5:00 p.m. Meeting : May 27, 2014 - Regular Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on May 27, 2014, beginning at 5:00 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 17. Public Notices Subject : 17.2 Notice of Public Hearing - 6:15 p.m. Meeting : May 27, 2014 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on May 27, 2014, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of: • Revision of School Board Policy 2-17 Purchasing Procedures • New School Board Policy 6-39 Whistleblower Protection Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting. 17. Public Notices Subject : 17.3 Public Notice Meeting : May 27, 2014 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.