Okaloosa County School Board — Regular Meeting, May 27, 2014

Tuesday, May 27, 2014 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Cathy Thigpen Meeting : May 27, 2014 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Melissa Thrush Meeting : May 27, 2014 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : May 27, 2014 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : May 27, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Move item 7.27, Request to double fill the Assistant Principal II 12- month position at Meigs Middle School, to Discussion Agenda item 8.2, at the request of Mrs. Thigpen. Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. Motion & Voting Motion to approve the Agenda as amended: Item 7.27 moved to Discussion Agenda Item 8.2, at the request of Cathy Thigpen. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 3. Visitors Subject : 3.1 Recognition of Niceville High School Girls Tennis Team, FHSAA Division 2A State Champions, presented by the Superintendent Meeting : May 27, 2014 - Regular Meeting Type : Recognition Public Content The Niceville High School Girls Tennis Team members are Samantha Sepe, Maddie Hsiang, Alexis Hruby, Antonia Poate, Andy VonHilsheimer, Monica Hsiang, and Megan Hovenden. Coaches are Head Coach Chris Poate and Assistant Coach Brian Braziel. 3. Visitors Subject : 3.2 Recognition of the Niceville High School Boys 4 x 800 Relay Team, FHSAA Division 3A State Champions,  presented by the Superintendent Meeting : May 27, 2014 - Regular Meeting Type : Recognition Public Content Niceville High School Boys 4 x 800 Relay Team: Jack Massey, Thomas Howell, Tripp Davis, and Nick Morken Coach: Jamie LaFollette 3. Visitors Subject : 3.3 Recognition of Emma Rudman, Fort Walton Beach High School, FHSAA Division 3A State Champion in the 3200 Meter Run, presented by the Superintendent Meeting : May 27, 2014 - Regular Meeting Type : Recognition 3. Visitors Subject : 3.4 Recognition of Xavier Gibson, Fort Walton Beach High School, FHSAA Division 2A State Champion in the 139 Weightlifting Class, presented by the Superintendent Meeting : May 27, 2014 - Regular Meeting Type : Recognition 3. Visitors Subject : 3.5 Recognition of Camille Miles and Bayley McMenimem, Ruckel Middle School, First Place Winners in the Junior Engineering Division at the State Science and Engineering Fair of Florida, presented by the Superintendent Meeting : May 27, 2014 - Regular Meeting Type : Recognition Public Content Camille Miles and Bayley McMenimen, Ruckel Middle School Students, placed first in the Junior Engineering Division at the State Science and Engineering Fair of Florida. Mrs.Scarlett Brock is their teacher and Mrs.ShawneaTallman is the Regional Director of the Science Fair. 3. Visitors Subject : 3.6 Recognition of Arden Farley, Equity Program Director, Retirement, presented by the Superintendent Meeting : May 27, 2014 - Regular Meeting Type : Recognition Public Content The School Board and Superintendent will recognize Mr. Arden Farley for his 19 years of service to Okaloosa schools as the Equity Coordinator. 5. Personnel Appointments Subject : 5.1 Appointment of Principal, Wright Elementary, recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action Fiscal Impact : No Budgeted : Yes Budget Source : Wright salary budget Recommended Action : Motion to approve appointment of Principal, Wright Elementary. Motion & Voting Motion to approve appointment Dr. Anita Choice to the position of of Principal, Wright Elementary. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 5. Personnel Appointments Subject : 5.2 Appointment of Assistant Principal II, Crestview High School, recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action Fiscal Impact : No Budgeted : Yes Budget Source : Crestview salary budget Recommended Action : Motion to approve the appointment of Assistant Principal II, Crestview High School. Motion & Voting Motion to approve the appointment of Thomas Harvell to the position of Assistant Principal II, Crestview High School. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 6. Committee and Staff Reports Subject : 6.1 In-County Travel paid for the period of April 24 - May 7, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : May 27, 2014 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of April 24 - May 7, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel April 24 - May 7.pdf (18 KB) 6. Committee and Staff Reports Subject : 6.2 Out-of-County Travel paid for the period of April 24 - May 7, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : May 27, 2014 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of April 24 - May 7, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel April 24 - May 7.pdf (19 KB) 6. Committee and Staff Reports Subject : 6.3 CHOICE Certification report, presented by Kaye McKinley Meeting : May 27, 2014 - Regular Meeting Type : Information Public Content The Okaloosa County School Board requested an investigation concerning the process for awarding CHOICE certificates. The process was reviewed and recommendations of the way forward is attached. File Attachments CHOICE Certification Report.pdf (127 KB) 7. Consent Agenda Subject : 7.1 Approval of the Minutes of Student Disciplinary Hearing of May 8, 2014; Minutes of Workshop of May 8, 2014; and Minutes of Regular Meeting of May 12, 2014, recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Minutes of Student Disciplinary Hearing of May 8, 2014; Minutes of Workshop of May 8, 2014; and Minutes of Regular Meeting of May 12, 2014 Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 5-8-2014 Workshop DRAFT.pdf (163 KB) 5-12-2014 Meeting DRAFT.pdf (173 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.2 Appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for office renovation in the amount of $6,176.81, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,176.81 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for office renovation in the amount of $6,176.81. Public Content District 3 School Board Member Capital Outlay Funds in the amount of $6,176.81will be appropriated to Baker School for office renovation. File Attachments Baker Office Renovation.pdf (468 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.3 Budget Amendment #8 - Fiscal Year 2013-2014 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $952,808.54 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #8 - Fiscal Year 2013-2014 Public Content On September 9, 2013, the School Board adopted the budget for fiscal year 2013-2014. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated During the Month of April 2014: General Fund $412,889.15 Debt Service Funds 0.12 Capital Projects Funds 23,182.79 Other Special Revenue Funds - Federal 150,390.28 Other Special Revenue Funds - Food Service 366,346.20 Total - All Funds $952,808.54 File Attachments !B-A 8 - April 2014.pdf (1,189 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.4 Monthly Financial Statement for April 2014 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for April 2014 Public Content The financial statement for the month ending April 30, 2014, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials - April 2014.pdf (555 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Invoices for Payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 5-27-14.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.6 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : May 27, 2014 Absolute Date : May 27, 2014 Fiscal Impact : Yes Dollar Amount : $9,100.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations - May 27, 2014.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.7 Payroll Warrant Register and Accounts Payable Warrant Register for April 2014,  totaling $22,176,374.50; and Bank Tranfers for April 2014, totaling $24,617,889.36, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $22,176,374.50 and Bank Transfers in the amount of $24,617,889.36. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for April 2014, totaling $22,176,374.50; and Bank Tranfers for April 2014, totaling $24,617,889.36, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - April 2014.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.8 Request to close the current Wright Elementary School Internal Funds checking account at Hancock Bank and open a new account at Coastal Bank & Trust effective May 28, 2014, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve request to close the current Wright Elementary School Internal Funds checking account at Hancock Bank and open a new account at Coastal Bank & Trust effective May 28, 2014. Public Content Per School Board Policy 2-8(A), the School Board shall approve all depositories of School Board funds including school internal accounts. Depositories must be banks, savings and loan associations, and credit unions which are authorized to conduct business in Florida pursuant to Chapter 280, Florida Statutes. Wright Elementary School is requesting permission to close their current Internal Funds checking account at Hancock Bank and open a new account at Coastal Bank & Trust because the local Hancock Bank branch is closing. Statutory Authority: Section 230.22(2), Florida Statutes File Attachments Wright-BankChange-Agenda 2014-05-27.pdf (55 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.9 Renewal of the Lease Agreement between the School Board of Okaloosa County and Northwest Florida Visionnaires, Inc., presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : May 27, 2014 Absolute Date : May 27, 2014 Recommended Action : Motion to approve the Lease Extension Agreement between  the School Board of Okaloosa County and Northwest Florida Visionnaires, Inc.. effective July 1, 2014 through June 30, 2015. Public Content Approval is requested for the renewal of the lease Agreement with the Northwest Florida Visionnaires for the property at 538 Bob Sikes Blvd. in Fort Walton Beach for an additional term of one (1) year, commencing on July 1, 2014 and terminating on June 30, 2015. File Attachments Visionaires letter requesting extension for FY 2014-2015.pdf (43 KB) Visionnaires Lesase Agreement Extension 2-23-11.pdf (77 KB) Visionnaires Lease Extension Agreement signed by Visionnaires for 2014-2015.pdf (36 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda  Subject : 7.10 Renewal of Food Service Agreement between the School Board of Okaloosa County and the American Red Cross of Northwest Florida, presented by Richard Norris, Specialist for Food Services, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 01, 2014 Absolute Date : Jun 01, 2014 Fiscal Impact : No Recommended Action : Motion to approve the renewal of the Food Service Agreement between the School Board of Okaloosa County and the American Red Cross of Northwest Florida, effective June 1, 2014. Public Content The Agreement sets forth the terms and conditions upon which Red Cross retains School Board to prepare breakfast, lunch, and dinner meals to be consumed at Okaloosa County Hurricane Risk Shelters or in support of mobile feeding as approved by the Red Cross and agreed upon by the School Board. The term of this agreement is one (1) year, commencing on June 1, 2014 and continuing until May 31, 2015 and is subject to renewal annually upon mutual agreement of the parties, unless terminated earlier as hereinafter provided. This agreement may be terminated upon 30 days written notice by either party. Red Cross shall pay School Board. Meals may be billed at the cost of non-government commodity food and supply cost plus labor, not to exceed $6.50 per prepared meal. *See attached for Food Service Agreement between Red Cross of Northwest Florida and The School Board of Okaloosa County, Florida. File Attachments Red Cross Hurricane Feeding Agreement FINAL-1.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.11 Approval for Food Service Agreement between the School Board of Okaloosa County and the Bay Area Food Bank, presented by Richard Norris, Specialist for Food Services, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : May 27, 2014 Absolute Date : May 27, 2014 Recommended Action : Motion to approve Food Service Agreement between the School Board of Okaloosa  County and the Bay Area Food Bank. Public Content The Agreement sets forth the terms and conditions upon which Bay Area Food Bank retains School Board to prepare meals to be picked up by Bay Area Food Bank and consumed at Bay Area Food Bank premises. The term of this agreement is for summer 2014, commencing on May 27, 2014 and continuing until August 7, 2014 and is subject to renewal annually upon mutual agreement of the parties, unless terminated earlier as hereinafter provided. This agreement may be terminated upon 30 days written notice by either party. Bay Area Food Bank shall pay School Board. Meals will be billed at $2.15 each, no delivery is available. Meals will be picked up at Nutrition Center by Bay Area Food Bank. *See attached for Food Service Agreement between the Bay Area Food Bank and The School Board of Okaloosa County, Florida. File Attachments bay area food bank-050914.pdf (13 KB) Bay Area Food Bank SFSP 2014 Final RDN.pdf (88 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.12 Charter School Contract Modification Agreement between the School Board of Okaloosa County and Okaloosa Academy, Inc., to expand the grade levels to 4th and 5th grade At-Risk students, presented by Kaye McKinley and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Charter School Contract Modification Agreement between the School Board of Okaloosa County and Okaloosa Academy, Inc., to expand the grade levels to 4th and 5th grade At-Risk students, effective June 1, 2014. Public Content Okaloosa Academy is seeking approval to modify their Charter School Contract to include 4th and 5th grade At-Risk students. This modification to the Charter Contract will assist the Okaloosa County School District in providing another alternative for intensive academic and behavioral support to at-risk elementary students. This program will be offered in a geographically separate location from the current south end Academy. File Attachments Charter School Contract Modification Agreement (2014) (2).pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.13 Cooperative Service Agreement Between the Florida State University and Okaloosa County School District, presented by Melody Sommer, Program Director for Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : May 27, 2014 Absolute Date : May 27, 2014 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Cooperative Service Agreement Between the Florida State University and Okaloosa County School District, effective July 1, 2014 through June 30, 2015. Public Content This agreement provides The School District of Okaloosa County the opportunity to use the FSU Multidisciplinary Center for Independent Evaluations for ESE students as requested by parents or the school district. File Attachments Florida State Contract 2014-15.pdf (780 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.14 Agreement Between the School Board of Okaloosa County and Okaloosa County Comprehensive Head Start, presented by Melody Sommer, Program Director for Exceptional Student Education, and recommended by the Superintendent for approval Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : May 27, 2014 Absolute Date : May 27, 2014 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Agreement Between the School Board of Okaloosa County and Okaloosa County Comprehensive Head Start, effective July 1, 2014 through June 30, 2015. Public Content This agreement continues services for speech therapy, language therapy, and educationally related services for eligible prekindergarten children, ages three through five, who are enrolled in the Head Start Program. File Attachments Head Start 2014-15.pdf (662 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.15 ESOL Summer Camp 2014 Proposal, presented by Lois Handzo, Program Director, Student Intervention Services/ESOL, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : May 27, 2014 Fiscal Impact : Yes Dollar Amount : $2,000.00 Budgeted : Yes Budget Source : Title III Grant Recommended Action : Motion to approve ESOL Summer Camp 2014 program. Public Content The ESOL Summer Camp 2014 program will provide opportunities for the ELL students to retain and enrich their English language skills, as well as improve their academics through instruction and practice in reading, writing and math. File Attachments ESOL Summer Camps 2014.pdf (186 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.16 Certiport Authorized Test Center Agreement between the School Board of Okaloosa County and Certiport, a business of NCS Pearson, Inc., presented by April Branscome, CHOICE IT Specialist, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : May 14, 2014 Absolute Date : May 16, 2014 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the Certiport Authorized Test Center Agreement between the School Board of Okaloosa County, Okaloosa County, Florida, and Certiport. Public Content The Okaloosa County School District, Okaloosa County, Florida offers industry certification exams to students enrolled in CHOICE programs throughout the district. In order to continue to offer the industry certifications to our students through Certiport, we must maintain a Certiport Authorized Test Center Agreement with Certiport at no cost to the Okaloosa County School District, Okaloosa County, Florida. Being Certiport Authorized Test Centers allows the CHOICE programs to deliver official, professional, and authorized certifications to the students of the Okaloosa County School District, Okaloosa County, Florida. Maintaining this Certiport Authorized Test Center Agreement also allows the Okaloosa County School District, Okaloosa County, Florida, to purchase certification exam licenses and vouchers at a lower rate because the exams are delivered through the Certiport testing centers by certified and professional instructors. File Attachments CATC Agreement_Exhibit B_Okaloosa.pdf (146 KB) CATC Agreement.pdf (12,236 KB) CATC Agreement_Exhibit A_Clean.pdf (219 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.17 Title X, Part C (Education of Homeless Children and  Youth) Grant Application for the 2014-2015 school year, presented by Dr. Cheryl Seals, Curriculum Specialist, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $45,000.00 Budgeted : No Budget Source : Title X, Part C Grant Recommended Action : Motion to approve the Title X, Part C (Education of Homeless Children and Youth) Grant Application for the 2014-2015 school year for the amount of $45,000. Public Content Board approval of Year 3 grant application for the 2014-2015 Title X, Part C (Education of Homeless Children and Youth) Grant for submission to the Florida Department of Education by May 30, 2014. File Attachments Title X, Part C 2014-2015 Grant Application.pdf (3,359 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.18 Okaloosa County School District Bandwidth Support Grant Application, presented by Eric Mitchell, Director, MIS and Instructional Technology, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Dollar Amount : $216,981.02 Budget Source : FL DOE District Bandwidth Grant Recommended Action : Motion to approve Okaloosa County School District Bandwidth Support Grant Application. Public Content The FLDOE offered Districts a Bandwidth Grant this year, we did not initially qualify, but now we do. As per condition of the grant, we will perform network gear replacements at the locations that qualify. Task orders are to be approved under condition of Grant Approval. The following schools have be included in the task orders that are attached: Antioch Elementary, Baker School, Bluewater Elementary, Bob Sikes Elementary, Bruner Middle, Eglin Elementary, Choctaw High, Destin Elementary, Destin Middle, Okaloosa Youth Development Center, Okaloosa Youth Academy, Okaloosa Regional Detention Center, Edge Elementary, Elliott Point Elementary, Florosa Elementary, Fort Walton Beach High, Kenwood Elementary, Longwood Elementary, Mary Esther Elementary, Northwood Elementary, Shoal River Middle, Ballet Academy, Riverside Elementary, Plew Elementary, Pryor Middle, Ruckel Middle, Shalimar Elementary, Meigs Middle, NIceville High. File Attachments OCSD Bandwidth Support Grant Application 5-27-2014.pdf (27,146 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.19 Exempted Purchase: Beacon Educator, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $28,350.00 Budgeted : Yes Budget Source : Federal Funds, Project 4405, Title II, Part A Recommended Action : Motion to approve the Letters of Agreement from Beacon Educator, one (1) in the amount of $15,750.00 for research-based gifted educational practices and one (1) in the amount of $12, 600.00 for research-based reading practices for a total of $28,350.00, based on a fixed price of $1.75 per hour. Beacon Educator is a project of Bay District Schools and provides online staff development and curriculum resources through their website. These purchases are exempt under 6 A 1.012 (11) (b). Funds will be paid from Federal Funds, Project 4405, Title II, Part A. Copies of the agreements are attached. Public Content Motion to approve the Letters of Agreement from Beacon Educator, one (1) in the amount of $15,750.00 for research-based gifted educational practices and one (1) in the amount of $12, 600.00 for research-based reading practices for a total of $28,350.00, based on a fixed price of $1.75 per hour. Beacon Educator is a project of Bay District Schools and provides online staff development and curriculum resources through their website. These purchases are exempt under 6 A 1.012 (11) (b). Funds will be paid from Federal Funds, Project 4405, Title II, Part A. Copies of the agreements are attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum at (850) 833-3191. File Attachments BEACON EDUC-READING.pdf (111 KB) BEACON EDUC-GIFTED.pdf (111 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.20 Exempted Purchase: edmentum, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,186.09 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the multi- year contract with edmentum for Ruckel Middle School. The product is Study Island, a web-based software program containing rigorous content for grades 6, 7, and 8 in Math, Reading, Science, and Social  Studies built from the Florida Comprehensive Assessment Tests 2.0 (FCAT 2.0) and Common Core Standards to prepare for the FCAT 2.0. This purchase is exempt through 6A-1.012(11)(b). All funds will be paid from General Funds. The first of three annual payments of $4,062.03 will be paid in July 2014 from FY15 funds. A copy of the order form is attached. Public Content Request approval of the multi-year contract with edmentum for Ruckel Middle School. The product is Study Island, a web-based software program containing rigorous content for grades 6, 7 and 8 in Math, Reading, Science, and Social Studies built from the Florida Comprehensive Assessment Tests 2.0 (FCAT 2.0) and Common Core Standards to prepare for the FCAT 2.0. This purchase is exempt through 6A-1.012(11)(b). All funds will be paid from General Funds. The first of three annual payments of $4,062.03 will be paid in July 2014 from FY15 funds. A copy of the order form is attached. For additional information, please contact Paul Whiddon, Principal, Ruckel Middle School at (850) 833-4142. File Attachments EDMENTUM QUOTE.pdf (127 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.21 Amendment to Award of ITB 14-09 Band Intruments, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the amendment to the award of ITB 14-09 Band Instruments. Original award, which was approved by the School Board on April 14, 2014, awarded items 13, 14, 15, and 16, to Interstate Music. Due to a pricing error submitted in their bid proposal, Interstate Music has requested a retraction to the award of items 13 - 16. The next lowest bidder, Taylor Music, was contacted but declined the re- award. The third lowest bidder, Washington Music Center was contacted and accepted the re-award of items 13-16 to their company. Attached are copies of the original Board approved award documents, email request for retraction from Interstate Music, letter from Taylor Music declining  acceptance, and letter of acceptance from Washington Music Center. Public Content Request approval of the amendment to the award of ITB 14-09 Band Instruments. Original award, which was approved by the School Board on April 14, 2014, awarded items 13, 14, 15, and 16, to Interstate Music. Due to a pricing error submitted in their bid proposal, Interstate Music has requested a retraction to the award of items 13 - 16. The next lowest bidder, Taylor Music, was contacted but declined the re-award. The third lowest bidder, Washington Music Center was contacted and accepted the re-award of items 13-16 to their company. Attached are copies of the original Board approved award documents, email request for retraction from Interstate Music, letter from Taylor Music declining acceptance, and letter of acceptance from Washington Music Center. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments DECLINE OF RE-AWARD.pdf (30 KB) RETRACTION REQUEST.pdf (38 KB) ACCEPTANCE OF RE-AWARD.pdf (35 KB) ORIGINAL BOARD APPROVED DOCS FOR ITB 14-09.pdf (335 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.22 Tag-On Bid: GSA Contract #GS-35F-0858N General Purpose Commercial Information Technology Equipment, Software, and Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $38,475.00 Budgeted : Yes Budget Source : Capital Funds, Project 2386, District Department Equipment Recommended Action : Motion to approve tagging on to GSA Contract #GS-35F-0858N General Purpose Commercial Information Technology Equipment, Software, and Services for the purchase of scanner equipment to replace the existing scanner equipment in the Human Resources Department. The amount of the purchase is $38,475.70 and the vendor is Advanced Data Systems. Funding will be from Capital Outlay Funds, Project 2386, District Department Equipment. A copy of the quote is attached. Public Content Request approval to tag on to GSA Contract #GS-35F-0858N General Purpose Commercial Information Technology Equipment, Software, and Services for the purchase of scanner equipment to replace the existing scanner equipment in the Human Resources Department. The amount of the purchase is $38,475.70 and the vendor is Advanced Data Systems. Funds will be paid by Human Resources from Capital Funds, Project 2386, District Department Equipment. A copy of the quote is attached. For additional information, please contact Mike Foxworthy, Chief Officer, Human Resources at (850) 833-5801. File Attachments GSA Quote.pdf (193 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.23 Personnel Recommendations, presented by Michael Foxworthy, Chief Officer for Human Resources,  and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions. Presented is a list of those persons hired for substitute positions. File Attachments Substitute New Hires Board Report 05-27-2014.pdf (36 KB) May 28 2014 Ed Support Board Report.pdf (57 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject :  7.24 Employment Separations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the employment separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments Employee Separations 5-27-2014.xlsx (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.25 Reinstatement of sick leave due to line-of-duty illness/injury/medical examination, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement of sick leave due to line-of-duty illness/ injury/ medical examination Public Content The purpose of this item for approval is to reinstate sick leave to employees who became ill or injured during duty hours. Season Dean, Riverside Elementary, 3.75 hours Rebecca Joseph, Walker Elementary, 33.75 hours Glenda Ortizdumey, Baker School, 45.00 hours Diane Riexinger, Transp South, 75.00 hours Keri Sammons, Richbourg School, 10.25 hours Margaret Williams, Antioch Elementary, 37.5 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.26 Leave Without Pay, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.27 Moved to Discussion 8.2 - Request to double fill the Assistant Principal II 12- month position at Meigs Middle School, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the request to double fill the Assistant Principal II 12-month position at Meigs Middle School. Public Content The double filling of the AP II position at Meigs Middle School is needed as a result of the impending retirement of the current Assistant Principal and to execute a seamless transition period for the students, parents and staff. 7. Consent Agenda Subject : 7.28 Approval of the Consent Agenda Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 8. Discussion Agenda Subject : 8.1 Tag-On Bid Purchase:Playmore, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. (Tabled May 12, 2014) Meeting :  May 27, 2014 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $59,999.72 Budgeted : Yes Budget Source : Capital Outlay School Equipment Project 6342 Recommended Action : Motion to remove from the table Tag-on Bid Purchase to Playmore for the purchase and installation of playground equipment for Southside Center. Motion to approve the purchase through previously approved tag-on bid RFP 13/14-8 Various Equipment & Amenities for Parks & Playgrounds-Clay County Board of County Commissioners, in the amount of $59,999.72 for the purchase and installation of playground equipment for Southside Center. Public Content Request approval of the purchase through previously approved tag-on bid RFP 13/14-8 Various Equipment & Amenities for Parks & Playgrounds-Clay County Board of County Commissioners. This purchase is allowable through 6A-1.012 (6). The vendor is Playmore in the amount of $59,999.72 for the purchase and installation of playground equipment for Southside Center. Funds will be paid from Capital, project 6342-Capital Outlay School Equipment. A copy of the quote is attached. This item was tabled during the May 12, 2014 meeting for clarification of the funding. For additional information, please contact Deborah Haan at (850) 689-7211. File Attachments PLAYMORE QUOTE.pdf (56 KB) Motion & Voting Motion to remove from the table Tag-on Bid Purchase to Playmore for the purchase and installation of playground equipment for Southside Center. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush Motion to approve the purchase through previously approved tag-on bid RFP 13/14-8 Various Equipment & Amenities for Parks & Playgrounds-Clay County Board of County Commissioners, in the amount of $59,999.72 for the purchase and installation of playground equipment for Southside Center. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 8. Discussion Agenda Subject : 8.2 Moved from Consent 7.27 - Request to double fill the Assistant Principal II 12- month position at Meigs Middle School, presented by Michael Foxworthy, Chief Officer for Human Resources,  and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the request to double fill the Assistant Principal II 12-month position at Meigs Middle School. Public Content The double filling of the AP II position at Meigs Middle School is needed as a result of the impending retirement of the current Assistant Principal and to execute a seamless transition period for the students, parents and staff. Motion & Voting Motion to postpone the request to double fill the Assistant Principal II 12- month position at Meigs Middle School until a date certain of June 9, 2014, with the stipulation that Mrs. Scallan verify the availability of funds in Dr. Hale's 2013-2014 school budget. Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 8. Discussion Agenda Subject : 8.3 Items Moved from the Consent Agenda (if any) Meeting : May 27, 2014 - Regular Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program No. 5, Task Order No. 2, GMP for Fort Walton Beach High School Phase 3 HVAC Replacement Project, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action Preferred Date : May 27, 2014 Absolute Date : May 27, 2014 Fiscal Impact : Yes Recommended Action : Motion to approve the GMP for Program 5, Task Order No. 2 for Fort Walton Beach High School Phase 3 HVAC Replacement Project. Approval of this GMP is subject to receipt of the validation report from Faithful + Gould. Approval is also requested to send the Notice to Proceed contingent on School Board approval. Public Content Approval of the GMP for Program 5, Task Order #2, Fort Walton Beach High School Phase 3 HVAC Replacement Project in the amount of $1,008,800.00. This project will consist of the replacement of the existing roof top mounted HVAC units (RTU) that serve a portion of the core classrooms in the main building. Work will consist of unit replacement (2 each) and associated ductwork and controls. Jacobs/L-3 will also provide new acoustical ceiling tile ceilings and light fixtures in the affected areas. The Total Cost of Work for Task Order #2: Jacobs/L-3 Guaranteed Maximum Price (GMP) $ 894,722.00 Pre-GMP Phase Services - Previously Authorized 60,000.00 Owner Direct Purchase (ODP) – HVAC Equipment 54,078.00 Total Cost of Work $ 1,008,800.00 File Attachments TO#2, Prog 5 FWBHS GMP - Phase 3 HVAC Replacement Project.pdf (268 KB) TO #2, Notice to Proceed, GMP, FWBHS Phase 3 HVAC project.pdf (53 KB) Faithful + Gould Program 5 TO#2 letter.pdf (224 KB) Motion & Voting Motion to approve the GMP for Program 5, Task Order No. 2 for Fort Walton Beach High School Phase 3 HVAC Replacement Project. Approval of this GMP is subject to receipt of the validation report from Faithful + Gould. Approval is also requested to send the Notice to Proceed contingent on School Board approval. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : May 27, 2014 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : May 27, 2014 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. File Attachments 2014 Grade 4 writing - Grade 3 Reading and Math Presentation to Board.pdf (1,889 KB) 13. Superintendent's Business Subject : 13.2 Out of State Student Trip Requests Meeting : May 27, 2014 - Regular Meeting Type : Information Public Content Attached is a list of out of state student trip requests approved by the Superintendent File Attachments 5 27 14.pdf (29 KB) 14. Board Members' Announcements/Request for Information Subject :  14.1 Board Members' Announcements/Request for Information Meeting : May 27, 2014 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Public Hearing - 6:15 p.m. Subject : 15.1 Public Hearing for approval of revised School Board Policy 2-17 Purchasing Procedures, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy 2-17 Purchasing Procedures. Public Content The Board will receive public input on the proposed revisions to School Board Policy 2-17 Purchasing Procedures. The proposed revisions reflect legislative changes and provide updates to meet the needs of the district. For additional information regarding the recommended revisions, please contact Vince Windham, Program Director, Purchasing. File Attachments Policy 2-17 Explanatons-Revised 04-15-14.pdf (17 KB) Policy 2-17 Recommended-Revised 04-15-14.pdf (49 KB) Motion & Voting Motion to approve revised School Board Policy 2-17 Purchasing Procedures. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 15. Public Hearing - 6:15 p.m. Subject : 15.2 Public Hearing for adoption of new School Board Policy 6-39 Whistleblower Protection, presented by Mike Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve new School Board Policy 6-39 Whistleblower Protection. Public Content The Board will receive public input on the proposed new School Board Policy 6-39 Whistleblower Protection. The proposed rule would provide protection to employees or other persons who disclose information regarding the violation or suspected violation of federal, state, or local laws, School Board Policy, or administrative directive; or acts or suspected acts of malfeasance, misfeasance, gross waste of funds, or neglect of duty committed by an employee, independent contractor, agency, or public officer. For additional information regarding the recommended policy, please contact Mike Foxworthy, Chief Officer for Human Resources. File Attachments 6-39 Whistleblower Protection-Draft.pdf (10 KB) Motion & Voting Motion to approve new School Board Policy 6-39 Whistleblower Protection. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : May 27, 2014 - Regular Meeting Type : 17. Public Notices Subject : 17.1 Notice of Student Disciplinary Hearing - 5:00 p.m. Meeting : May 27, 2014 - Regular Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on May 27, 2014, beginning at 5:00 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 17. Public Notices Subject : 17.2 Notice of Public Hearing - 6:15 p.m. Meeting : May 27, 2014 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on May 27, 2014, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of: • Revision of School Board Policy 2-17 Purchasing Procedures • New School Board Policy 6-39 Whistleblower Protection Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting. 17. Public Notices Subject : 17.3 Public Notice Meeting : May 27, 2014 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.