Okaloosa County School Board — Regular Meeting, May 27, 2014 — reading text

for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.26 Leave Without Pay, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.27 Moved to Discussion 8.2 - Request to double fill the Assistant Principal II 12- month position at Meigs Middle School, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the request to double fill the Assistant Principal II 12-month position at Meigs Middle School. Public Content The double filling of the AP II position at Meigs Middle School is needed as a result of the impending retirement of the current Assistant Principal and to execute a seamless transition period for the students, parents and staff. 7. Consent Agenda Subject : 7.28 Approval of the Consent Agenda Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 8. Discussion Agenda Subject : 8.1 Tag-On Bid Purchase:Playmore, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. (Tabled May 12, 2014) Meeting :  May 27, 2014 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $59,999.72 Budgeted : Yes Budget Source : Capital Outlay School Equipment Project 6342 Recommended Action : Motion to remove from the table Tag-on Bid Purchase to Playmore for the purchase and installation of playground equipment for Southside Center. Motion to approve the purchase through previously approved tag-on bid RFP 13/14-8 Various Equipment & Amenities for Parks & Playgrounds-Clay County Board of County Commissioners, in the amount of $59,999.72 for the purchase and installation of playground equipment for Southside Center. Public Content Request approval of the purchase through previously approved tag-on bid RFP 13/14-8 Various Equipment & Amenities for Parks & Playgrounds-Clay County Board of County Commissioners. This purchase is allowable through 6A-1.012 (6). The vendor is Playmore in the amount of $59,999.72 for the purchase and installation of playground equipment for Southside Center. Funds will be paid from Capital, project 6342-Capital Outlay School Equipment. A copy of the quote is attached. This item was tabled during the May 12, 2014 meeting for clarification of the funding. For additional information, please contact Deborah Haan at (850) 689-7211. File Attachments PLAYMORE QUOTE.pdf (56 KB) Motion & Voting Motion to remove from the table Tag-on Bid Purchase to Playmore for the purchase and installation of playground equipment for Southside Center. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush Motion to approve the purchase through previously approved tag-on bid RFP 13/14-8 Various Equipment & Amenities for Parks & Playgrounds-Clay County Board of County Commissioners, in the amount of $59,999.72 for the purchase and installation of playground equipment for Southside Center. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 8. Discussion Agenda Subject : 8.2 Moved from Consent 7.27 - Request to double fill the Assistant Principal II 12- month position at Meigs Middle School, presented by Michael Foxworthy, Chief Officer for Human Resources,  and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the request to double fill the Assistant Principal II 12-month position at Meigs Middle School. Public Content The double filling of the AP II position at Meigs Middle School is needed as a result of the impending retirement of the current Assistant Principal and to execute a seamless transition period for the students, parents and staff. Motion & Voting Motion to postpone the request to double fill the Assistant Principal II 12- month position at Meigs Middle School until a date certain of June 9, 2014, with the stipulation that Mrs. Scallan verify the availability of funds in Dr. Hale's 2013-2014 school budget. Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 8. Discussion Agenda Subject : 8.3 Items Moved from the Consent Agenda (if any) Meeting : May 27, 2014 - Regular Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program No. 5, Task Order No. 2, GMP for Fort Walton Beach High School Phase 3 HVAC Replacement Project, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action Preferred Date : May 27, 2014 Absolute Date : May 27, 2014 Fiscal Impact : Yes Recommended Action : Motion to approve the GMP for Program 5, Task Order No. 2 for Fort Walton Beach High School Phase 3 HVAC Replacement Project. Approval of this GMP is subject to receipt of the validation report from Faithful + Gould. Approval is also requested to send the Notice to Proceed contingent on School Board approval. Public Content Approval of the GMP for Program 5, Task Order #2, Fort Walton Beach High School Phase 3 HVAC Replacement Project in the amount of