Okaloosa County School Board — Regular Meeting, May 27, 2014 — reading text

Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.21 Amendment to Award of ITB 14-09 Band Intruments, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the amendment to the award of ITB 14-09 Band Instruments. Original award, which was approved by the School Board on April 14, 2014, awarded items 13, 14, 15, and 16, to Interstate Music. Due to a pricing error submitted in their bid proposal, Interstate Music has requested a retraction to the award of items 13 - 16. The next lowest bidder, Taylor Music, was contacted but declined the re- award. The third lowest bidder, Washington Music Center was contacted and accepted the re-award of items 13-16 to their company. Attached are copies of the original Board approved award documents, email request for retraction from Interstate Music, letter from Taylor Music declining  acceptance, and letter of acceptance from Washington Music Center. Public Content Request approval of the amendment to the award of ITB 14-09 Band Instruments. Original award, which was approved by the School Board on April 14, 2014, awarded items 13, 14, 15, and 16, to Interstate Music. Due to a pricing error submitted in their bid proposal, Interstate Music has requested a retraction to the award of items 13 - 16. The next lowest bidder, Taylor Music, was contacted but declined the re-award. The third lowest bidder, Washington Music Center was contacted and accepted the re-award of items 13-16 to their company. Attached are copies of the original Board approved award documents, email request for retraction from Interstate Music, letter from Taylor Music declining acceptance, and letter of acceptance from Washington Music Center. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments DECLINE OF RE-AWARD.pdf (30 KB) RETRACTION REQUEST.pdf (38 KB) ACCEPTANCE OF RE-AWARD.pdf (35 KB) ORIGINAL BOARD APPROVED DOCS FOR ITB 14-09.pdf (335 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.22 Tag-On Bid: GSA Contract #GS-35F-0858N General Purpose Commercial Information Technology Equipment, Software, and Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $38,475.00 Budgeted : Yes Budget Source : Capital Funds, Project 2386, District Department Equipment Recommended Action : Motion to approve tagging on to GSA Contract #GS-35F-0858N General Purpose Commercial Information Technology Equipment, Software, and Services for the purchase of scanner equipment to replace the existing scanner equipment in the Human Resources Department. The amount of the purchase is $38,475.70 and the vendor is Advanced Data Systems. Funding will be from Capital Outlay Funds, Project 2386, District Department Equipment. A copy of the quote is attached. Public Content Request approval to tag on to GSA Contract #GS-35F-0858N General Purpose Commercial Information Technology Equipment, Software, and Services for the purchase of scanner equipment to replace the existing scanner equipment in the Human Resources Department. The amount of the purchase is $38,475.70 and the vendor is Advanced Data Systems. Funds will be paid by Human Resources from Capital Funds, Project 2386, District Department Equipment. A copy of the quote is attached. For additional information, please contact Mike Foxworthy, Chief Officer, Human Resources at (850) 833-5801. File Attachments GSA Quote.pdf (193 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.23 Personnel Recommendations, presented by Michael Foxworthy, Chief Officer for Human Resources,  and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions. Presented is a list of those persons hired for substitute positions. File Attachments Substitute New Hires Board Report 05-27-2014.pdf (36 KB) May 28 2014 Ed Support Board Report.pdf (57 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject :  7.24 Employment Separations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the employment separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments Employee Separations 5-27-2014.xlsx (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush 7. Consent Agenda Subject : 7.25 Reinstatement of sick leave due to line-of-duty illness/injury/medical examination, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : May 27, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement of sick leave due to line-of-duty illness/ injury/ medical examination Public Content The purpose of this item for approval is to reinstate sick leave to employees who became ill or injured during duty hours. Season Dean, Riverside Elementary, 3.75 hours Rebecca Joseph, Walker Elementary, 33.75 hours Glenda Ortizdumey, Baker School, 45.00 hours Diane Riexinger, Transp South, 75.00 hours Keri Sammons, Richbourg School, 10.25 hours Margaret Williams, Antioch Elementary, 37.5 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items