Okaloosa County BOCC — August 19, 2014 — reading text

the Board of County Commissioners authorize the Chairman to sign the attached certification, and authorize the Contracts and Grants office of the Okaloosa County Clerk of Circuit Court to transmit the signed certification to the Florida Housing Finance Corporation. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 171 Packet Pg. 172 Packet Pg. 173 Packet Pg. 174 Packet Pg. 175 Packet Pg. 176 Packet Pg. 177  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Re-appointment of District 4 Representative for the Planning Commission DEPARTMENT: Growth Management BCC DISTRICT: District 4 - Commissioner Amunds STATEMENT OF ISSUE: The Planning Commission is established pursuant to Section 11.01.00 of the Land Development Code, and serves as the Board of County Commissioners’ principal advisor on matters pertaining to land use and zoning, and functions as the Local Planning agency pursuant to Chapter 163 of the Florida Statutes. Section 11.01.02 of the LDC provides: 11.01.02 District Members: Each elected official of the governing body shall appoint one member of the Planning Commission residing within the County Commissioner’s District. The appointments shall be confirmed by the Okaloosa County Board of Commissioners. Pursuant to Section 11.01.02, above, Mr. Bruce Ravan is willing to serve an additional 3 year term on the Planning Commission. RECOMMENDATIONS: Staff recommends that the Board of County Commissioners approve the re-appointment of Bruce Ravan to the Planning Commission. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 178  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Greater Fort Walton Beach Chamber of Commerce SUBJECT: Public Event Permit - Battle of the Best Field Day 5k Race Documents are attached related to a request for a Public Event Permit for the Battle of the Best Field Day 5k Race on November 1, 2014 from 9:00am - 1:00pm. Sponsored by The Greater Fort Walton Chamber of Commerce. Packet Pg. 179 Packet Pg. 180 Packet Pg. 181 Packet Pg. 182 Packet Pg. 183  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Cindy Pederson, Administrative Director, Public Defender SUBJECT: Public Defenders Office - Request for Reserve Funding A request submitted by the Public Defender's Office for reserve funding in the amount of $3,800 is attached for review. Packet Pg. 184 Packet Pg. 185 From: Cindy Pedersen To: Rick Owen Cc: Roland Sims; david lambert Subject: Public Defender request for reserve funding Date: Thursday, August 07, 2014 3:11:55 PM Attachments: memo to Rick Owen for reserve request.docx Attached please find a memorandum from me regarding a request for reserve funding to cover our projected expenditures for the remainder of this fiscal year.  I am requesting that this item be placed on the agenda for the next BCC meeting. Please let me know when that meeting will be held. By copy of this email, I am notifying Stephan Hall, our Budget Manager with Escambia County, and Mr. Sims with the County Administrator's Office..   If any additional information is needed, please contact me. Thank you! Cindy Pedersen Finance and Accounting Director Public Defenders Office First Judicial Circuit 850-595-4100, ext. 223 _________________________________________________________________________ All e-mails sent to this address are archived and retained by the Public Defender's Office, First Judicial Circuit. _________________________________________________________________________ This e-mail may contain PRIVILEGED AND CONFIDENTIAL INFORMATION intended only for the use of the addressee(s) named above. If you are not the intended recipient of this e-mail, YOU ARE HEREBY NOTIFIED that any dissemination or copying of this material is strictly prohibited. Packet Pg. 186  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: Women's Equality Day Proclamation DEPARTMENT: County Administrator BCC DISTRICT: All BACKGROUND: Democratic Women's Club of Florida requests Board approval of proclamation celebrating August 26, 2014 as "Women's Equality Day" in Okaloosa County. RECOMMENDATION: Staff recommends Board approve of Proclamation of "Women's Equality Day" RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 187  P ROCLAMATION WHEREAS, throughout the history of our great nation, women have been subjected to treatment as second class citizens and have not been entitled to the full rights and privileges, public or private, legal or institutional, which are available to male citizens; and WHEREAS, women have united and rallied together to assure that these basic rights and privileges are available to all citizens equally regardless of sex; WHEREAS, on August 26th , the 19th Amendment giving women the right to vote was finally ratified after a seventy-two year struggle by women to win that right; and WHEREAS, in 1971 the United States Congress designated August 26th as Women’s Equality Day each year; and WHEREAS, the observance of Women’s Equality Day also calls attention to women’s continuing efforts toward full equality including equal pay for equal work; and NOW, THEREFORE, BE IT RESOLVED, that the Board of County Commissioners of Okaloosa County hereby proclaim August 26, 2014 as: “Women’s Equality Day” DULY PASSED AND ADOPTED this 19th day of August, 2014. BOARD OF COMMISSIONERS OKALOOSA COUNTY, FLORIDA ATTEST: _________________________________ CHARLES K. WINDES, Jr. CHAIRMAN ___________________________ DON W. HOWARD CLERK OF CIRCUIT COURT Packet Pg. 188  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Warren Averett LLC SUBJECT: Warren Averett LLC. Terms of Engagement Warren Averett LLC. Terms of Engagement July 1, 2014. Related documents are attached. Packet Pg. 189 Packet Pg. 190 Packet Pg. 191 Packet Pg. 192 Packet Pg. 193 Packet Pg. 194 Packet Pg. 195 Packet Pg. 196 Packet Pg. 197 Packet Pg. 198  Okaloosa County, Florida July 1, 2014 Attachment Audit Fees Year 2 $220,000 Year 3 $226,600 Hourly Rates for Additional Professional Services Partners $200 Managers & Specialists $170 Supervisory Staff $140 Staff $120 Packet Pg. 199  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Approval to Direct Pay Retif Oil & Fuel Invoice DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking Approval to Direct Pay Retif Oil & Fuel Invoice. BACKGROUND & ANALYSIS: Fuel orders must be processed quickly to maintain adequate supply of fuel at all required sites. Fuel quotes are received late in the day and then must be processed timely to ensure shipment can be made as soon as possible. On June 25, 2014 a requisition was entered by the Fleet Department for a fuel purchase. Purchasing staff acquired the necessary quotes. The approved quote was entered after the cut-off to receive the purchase order on the same day as the requisition which resulted in an after the fact transaction. Purchasing staff requests to direct pay Retif Oil & Fuel invoice number 000832684 in the amount of $24,344.26. OPTIONS: Approval/Deny direct payment of Retif Oil & Fuel Invoice number 000832684 in the amount of $24,344.26. RECOMMENDATION: Staff recommends approval to direct pay Retif Oil & Fuel Invoice number 000832684 in the amount of $24,344.26. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 200 Packet Pg. 201 Packet Pg. 202 Packet Pg. 203 Packet Pg. 204 Packet Pg. 205  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Approval to Award Bid for Maintenance of County Warning Point Equipment DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking Approval to Award the bid for the Maintenance of the County Warning Point Equipment. (EMS 52-14) BACKGROUND & ANALYSIS: On May 28, 2014, the bids were opened for the Maintenance of the County Warning Point Communication Equipment and only one bid was received. The intent of this bid is to enter into contract with a qualified vendor to provide preventative and emergency service on the Okaloosa County Warning Point Equipment at various sites throughout the County. This contract will run from October 1, 2014 for 3 years with an option of three additional one year renewals. OPTIONS: Approve/Deny request to award the bid to Baker’s Communication for the Maintenance of the County Warning Point Communication Equipment. RECOMMENDATION: Staff recommends approval of the bid award to Baker’s Communication for the Maintenance of the County Warning Point Communication Equipment. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator