Okaloosa County BOCC — August 19, 2014 — reading text

$189,000.00 Construction Engineering and Inspection (CEI) $30,000.00 $0.00 $30,000.00 FY: 2015 FY: 2016 FY: 2017 Total CEI Cost $30,000.00 $0.00 $30,000.00 Total Construction and CEI Costs $219,000.00 $0.00 $219,000.00 TOTAL COST OF THE PROJECT $219,000.00 $0.00 $219,000.00 The Department's fiscal year begins on July 1. For this project, funds are not projected to be available until after the 1st of July of each fiscal year. The Department will notify the Agency, in writing, when funds are available. Packet Pg. 697  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 PROJECT MANAGEMENT OFFICE LOCAL AGENCY PROGRAM AGREEMENT 07/09 Page 17 EXHIBIT “C” RESTRICTION ON CONSULTANT’S ELIGIBILITY TO COMPETE FOR DEPARTMENT ASSISTED CONTRACTS FPN: 429675-2-58-01 & 429675-2-68-01 This exhibit forms an integral part of the Agreement between the State of Florida, Department of Transportation and Okalooa County B.O.C.C. . EXISTING CONSULTANT CONTRACTS: Existing consultant or professional services contracts shall not be used in the development and delivery of this project, doing so will federalize the existing contract. All consultant and professional services contracts associated with this project shall be advertised and selected in accordance with the Consultants Competitive Negotiations Act(CCNA). Consult the District LAP Administrator for the appropriate federal language that must appear in each consultant contract. CONSULTANT CEI CONTRACTS: A consultant firm or its affiliate that was the engineer of record(EOR) on a project shall not be considered for construction engineering and inspection(CEI) services, as a prime, on the same project. A consultant firm or its affiliate who was the EOR on a project may only be considered for CEI services as a sub consultant to the prime CEI firm with the approval of the Department prior to submittal of letters of response. A consultant firm or its affiliate who was the sub to the EOR on a project may only be considered for CEI services, as prime, on the same project, with the approval of the Department prior to submittal of letters of response. The Department’s approval shall be based on the extent of the firm’s involvement in the design of the project or CEI services, as the case may be, and the potential of hindrance I of any objective decision making. A consultant or its affiliate who performed geotechnical services for the EOR shall not be considered as a sub to the firm providing CEI services on the same project, in any capacity. DESIGN-BUILD CONTRACTS: The contractor or design professional cannot team, as a prime, with other firms to submit more than one bid per project. The secondary member (i.e., designer or contractor) of the design-build team cannot change, after award, without the written approval of the Department. A professional firm shall not be considered for CEI services, either as a prime or a sub, for a Design-Build contract for which the same firm or its affiliate is the EOR or is sub to the EOR. A consultant firm, its affiliate, or sub consultant that is under contract with the Local Agency to develop the RFP for a Design-Build contract cannot be part of a Design-Build Team proposing on that contract as a prime or a sub consultant. A consultant firm, its affiliate, or sub consultant that is under contract with the Local Agency to provide CEI services on the Design-Build contract cannot be part of a Design-Build Team proposing on that contract as a prime or sub consultant. A consultant or its affiliate, who was the prime EOR on a Design-Bid-Build project, where the project is switched to Design-Build, may participate on a Design-Build contract with the approval of the Department. The Department shall consider level of design (% completed) by the EOR, the number of component design plans by different EOR’s, etc. Packet Pg. 698  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 PRODUCTION SUPPORT LOCAL AGENCY PROGRAM AGREEMENT 08/06 Page 18 EXHIBIT “1” SINGLE AUDIT ACT Federal Resources Awarded to the Recipient Pursuant to This Agreement Consist of the Following: Federal Agency: Federal Highway Administration CFDA #: 20.205 Highway Planning and Construction Amount: FPID 429675-2-58-01 & 429675-2-68-01 .......................................................................... $219,000.00 Compliance Requirement: Allowable Activities: To be eligible, most projects must be located on public roads that are not functionally classified as local. The major exceptions are the Highway Bridge Replacement and Rehabilitation Program, which provides assistance for bridges on and off the federal-aid highways, highway safety activities, bicycle and pedestrian projects, transportation enhancement activities, the recreational trails program, and planning, research, development, and technology transfer. Proposed projects meeting these and other planning, design, environmental, safety, etc., requirements can be approved on the basis of state and local priorities within the limit of the funds apportioned or allocated to each state. Allowable Costs: Eligible activities and allowable costs will be determined in accordance with Title 23 and Title 49 C.F.R. and the OMB cost principles applicable to the recipient/sub-recipient. Eligibility: By law, the federal-aid highway program is a federally assisted state program that requires each state to have a suitably equipped and organized transportation department. Therefore, most projects are administered by or through State Departments of Transportation (State DOTs). Projects to be funded under the federal-aid highway program are generally selected by state DOTs or Metropolitan Planning Organizations (MPOs), in cooperation with appropriate local officials, as specified in 23 U.S.C. and implementing regulations. Territorial highway projects are funded in the same manner as other federal-aid highway projects, with the territorial transportation agency functioning in a manner similar to a state DOT. Most Federal Land Highway Program (FLHP) projects are administered by the Federal Highway Administration (FHWA) Office of Federal Lands Highway and its Divisions or by the various Florida Land Management Agencies (FLMAs). Under the FLHP, projects in the Indian Reservation Road (IRR) Program are selected by Tribal Governments and are approved by the Bureau of Indian Affairs (BIA) and the FHWA. Due to recent legislation, Tribal Governments meeting certain requirements may now administer various IRR projects on behalf of the BIA and FHWA. The Fish and Wildlife Service (FWS) and the National Park Service (NPS) select projects in the Refuge Road and Park Roads and Parkways Programs, respectively. For the Forest Highway Program, the Forest Service, the States and the FHWA jointly select projects. Compliance Requirements Applicable to the Federal Resources Awarded Pursuant to This Agreement Are As Follows: The recipient of Local Agency Program (LAP) funding must comply with the statutory requirements in Sections 112.061, 215.422, 339.12, and 339.135, Florida Statutes, and Title 23 and Title 49, C.F.R. Packet Pg. 699  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: RFP or RFQ for Long Term Bank Loan DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: (FM) Requests BCC direction regarding an RFP or RFQ for Bank Loan for long-term financing for multiple Facilities Capital Construction Projects. BACKGROUND: BCC financial consultant Mark Galvin appeared before the Board at the August 5, 2014, board meeting to advise the commissioners as to the available long-term financing options for the three current major facilities construction projects. The Board chose to move forward with the 20 year bank loan option. Mr. Galvin was directed by the Board to prepare documents to solicit proposals from interested lending institutions for the 20 year Bank loan for a principal amount not to exceed $25,000,000. The Board further directed that, once prepared, the RFP and RFQ documents were to be brought back to the Board for final authorization. RECOMMENDATIONS: (FM) Requests BCC direction regarding an RFP or RFQ for Bank Loan for an amount not-to-exceed $25,000,000 for long-term financing for multiple Facilities Capital Construction Projects. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 700 Packet Pg. 701 Packet Pg. 702 Packet Pg. 703 Packet Pg. 704 Packet Pg. 705 Packet Pg. 706 Packet Pg. 707 Packet Pg. 708 Packet Pg. 709 Packet Pg. 710 Packet Pg. 711 Packet Pg. 712 Packet Pg. 713 Packet Pg. 714 Packet Pg. 715 Packet Pg. 716 Packet Pg. 717 Packet Pg. 718 Packet Pg. 719 Packet Pg. 720 Packet Pg. 721 Packet Pg. 722 Packet Pg. 723 Packet Pg. 724 Packet Pg. 725 Packet Pg. 726 Packet Pg. 727 Packet Pg. 728 Packet Pg. 729 Packet Pg. 730 Packet Pg. 731 Packet Pg. 732 Packet Pg. 733  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: LPA Contract Extension To Cover An Outstanding Task Order DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: (FM) Requests approval to include LPA Task Order 21 on the List of Approve Task Orders under the Contract Extension. BACKGROUND: The LPA Group's most recent contract expired on July 8, 2014. Prior to its expiration, Airport staff requested the BCC extend the current LPA contract to allow unfinished Task Orders issued to that contract to be completed. At the time of the Airport staff's request, they were unaware that