Okaloosa County BOCC — August 19, 2014 — reading text

purchasing policy. Board approval is requested to pay the vendor. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve payment in the amount of $9,047 to First Coast Promotions for Let’s Go Emerald Coasting shirts and hats. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 308 Packet Pg. 309  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Approval to Award Contract for Construction of Boarding Bridges and Bag Lifts DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking approval to award contract for the construction of Boarding Bridges and Bag Lifts at the Northwest Florida Regional Airport (AP 49-14). BACKGROUND & ANALYSIS: On November 5, 2013, the Board of County Commissioners approved the request to design and install 2 new passenger boarding bridges. A Non-Mandatory Pre-Bid Meeting was held on May 14, 2014 at the Northwest Florida Regional Airport and the Bid Opening was held on July 25, 2014. There were two proposals received. However, Thyssen Krupp was the only bid to meet specifications at a base bid of $1,686,452 with additives making the final total of $1,998,640. The project consists of the construction of two new Passenger Boarding Bridges for Gates A-1 and A-2 on the West side of the terminal. Also included in this project will be the replacement of the 400hz/48VDC ground power units and the pre-conditioned air units. The bridge structure will consist of a ramped fixed tunnel, a rotating rotunda, telescoping bridge tunnel section, a cab with full controls for moving the bridge into position, vertical and horizontal drive system, a hooded canopy over the fuselage, and provisions to re- mark the apron for the new parking positions associated with revised docking procedures than what is currently marked and the potential for larger mix of aircraft at these positions. In addition, the airport will be adding 4 new bag lift devices to each of the existing B Gates. The project is funded from 90% FAA; 5% FDOT and 5% local. Proposed construction duration is 241 days. OPTIONS: Approval/Deny award of the contract for the construction of Boarding Bridges and Bag Lifts at the Northwest Florida Regional Airport (AP 49-14) for a total cost of $1,998,640 and authorize the Chairman to sign the contract. RECOMMENDATION: Staff recommends approval of the contract for the construction of Boarding Bridges and Bag Lifts at the Northwest Florida Regional Airport (AP 49-14) for a total cost of $1,998,640 and authorize the Chairman to sign the contract. RECOMMENDED BY: Packet Pg. 310 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 311 Packet Pg. 312 Packet Pg. 313 Packet Pg. 314 Packet Pg. 315 Packet Pg. 316 Packet Pg. 317 Packet Pg. 318 Packet Pg. 319 Packet Pg. 320 Packet Pg. 321 Packet Pg. 322 Packet Pg. 323 Packet Pg. 324 Packet Pg. 325 Packet Pg. 326 Packet Pg. 327 Packet Pg. 328 Packet Pg. 329 Packet Pg. 330 Packet Pg. 331 Packet Pg. 332 Packet Pg. 333 Packet Pg. 334 Packet Pg. 335 Packet Pg. 336 Packet Pg. 337 Packet Pg. 338 Packet Pg. 339 Packet Pg. 340 Packet Pg. 341 Packet Pg. 342 Packet Pg. 343 Packet Pg. 344 Packet Pg. 345 Packet Pg. 346 Packet Pg. 347 Packet Pg. 348 Packet Pg. 349 Packet Pg. 350 Packet Pg. 351 Packet Pg. 352 Packet Pg. 353 Packet Pg. 354 Packet Pg. 355 Packet Pg. 356 Packet Pg. 357 Packet Pg. 358 Packet Pg. 359 Packet Pg. 360 Packet Pg. 361 Packet Pg. 362  BID SHEET BID #: AP 49-14 BIDS DUES: JUNE 18, 2014 @ 3:00 PM BID ITEM: BOARDING BRIDGES AND BAG LIFTS VENDOR TOTAL PRICE ThyssenKrupp Airport Systems 1,998,640 Cathey Construction No Price Written RECORDED BY: Danielle Reinhardt DATE: July 3, 2014 SIGNATURE: Packet Pg. 363 Packet Pg. 364 Packet Pg. 365 Packet Pg. 366 Packet Pg. 367 Packet Pg. 368 Packet Pg. 369 Packet Pg. 370 Packet Pg. 371 Packet Pg. 372 Packet Pg. 373 Packet Pg. 374  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 19, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Approval for RFP to Finance Airport Capital Projects DEPARTMENT: Airport BCC DISTRICT: ALL STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve the solicitation for $5 Million in interim cashflow financing for capital projects BACKGROUND: As an enterprise fund, the Airport Department must maintain adequate unrestricted cash balances in order to satisfy certain coverage requirements for bond issues. In addition, in order to maintain its BBB+ rating from Standard and Poor's, the Airport's liquidity is a major consideration. The Department of Airports has six major capital projects estimated at $22.4 Million in total cost over the next several years that will severely strain its unrestricted cash balances. These projects include the Aircraft Rescue and Fire Fighting facility on Eglin at $3.3 million, the Destin Air Traffic Control Tower at $5 million, the Foy Shaw Access Road at Bob Sikes Airport at $7.5 million, the Northwest Florida Regional Airport Baggage Handling and Inspection System at $4.5 million, two new Passenger Loading Bridges (PLB) at $1.9 million, and four new bag lifts for PLB's at $200,000. These projects are all significantly Federal Aviation Administration/Florida Department of Transportation (FAA/FDOT) grant and Department of Homeland Security/Transportation Security Administration (DHS/TSA) Other Transaction Agreement (OTA) funded, but must be funded with Airport reserves up front pending reimbursement from the government agencies. Two of these anticipated reimbursements are particularly lengthy. The TSA is funding (100% of the Baggage Handling and Inspection System, but quarterly reimbursements can take up to an additional 120 days for approval processing. The Foy Shaw Road project is funded primarily (80%) from FDOT, but under the deferred reimbursement agreement between FDOT and the County, the funding is from future appropriations over three fiscal years beginning in 2017. The initial assessment of the Airport staff and its Financial Advisor (PFM) is that a minimum of $5 million in the form of a "bridge loan" as a line of credit will provide the interim pay -as- you-go financing until reimbursement from DHS, FAA and/or FDOT is received. The Department staff is requesting BCC approval to solicit proposals from commercial banking institutions and obtain quotes from the Florida Association of Counties (FAC) Pooled Commercial Paper Program. FAC loans have been used on two prior occasions: $4.5 million during the construction of the Terminal Development Project, and another $2.0 million during the construction of the Rental Car Service Facility and several other related projects. Most recently, the Airport successfully solicited commercial banking institutions for funding the 2014 Refunding Bond issue fore the 2003 Series Bonds. OPTIONS: Approve, Disapprove, Table Packet Pg. 375 RECOMMENDATIONS: Airport Staff recommends solicitation from both of the identified sources; FAC Commercial Paper Program and commercial bank loans. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 376  Florida Local Government Finance Commission (FLGFC) Pooled Commercial Paper Program • This Pooled Commercial Paper Program is sponsored by the Florida Association of Counties. • The Airport participated in the program for the Terminal construction – $4.5 mil. o Repaid from proceeds of Series 2003 Bond issue • The Airport also participated in the program in 2008 to assist in construction of projects for rental car service area and cargo facility in the amount of $2 million o Repaid from proceeds of Series 2014 Bond issue • The Airport is considering participating in the program again to fund projects at NWFRA, Bob Sikes, and Destin Airports o Purpose is to serve as a “bridge” loan pending reimbursement from grants anticipated to be received from the FAA and FDOT over the next five years • Interest rates are variable on this tax-exempt financing. o Current short-term rates are approximately 0.25% o Other fees authorized for the FLGFC result in an “all-in” rate of approximately 1.25% o Flexible repayment terms o Loan would be subordinate to Airport’s outstanding series of bonds Packet Pg. 377  FY 2015** FY 2016** PROJECT 1Q (10-12) 2Q (1-3) 3Q (4-6) 4Q (7-9) 1Q (10-12) 2Q (1-3) 3Q (4-6) 4Q (7-9) ARFF $81,250 $793,750 $1,243,750 $962,570 ATCT $250,000 $1,700,000 $1,150,000 $1,150,000 $404,835 FSP $200,000 $200,000 $200,000 $150,000 $100,000 $100,000 $100,000 PLB/LIFTS $755,500 $768,143 $512,095 BHS/EDS $900,000 $1,650,000 $1,800,000 $300,000 *TOTAL $1,086,750 $3,647,493 $4,755,845 $4,112,570 $854,835 $100,000 $100,000 $100,000 ARFF: Construction $2,800,000; CPS $281,320 DTS ATCT: Construction $4,304,835; CPS $350,000 FSP: Construction $5,000,000; Evn $750,000; Design/CPS $800,000 {FY 15/16 Env, Design & Bid Complete} FY 17 $5,300,000 Construction & CPS PLB/LIFTS: Construction $1,998,638; CPS $84,000 BHS/EDS: Construction $4,300,000; CPS $350,000 * TOTAL = Construction Cost/ Est. & Construction Phase Services to include design and bidding (for projects not through award phase) **Schedule depends on internal coordination, routing, reviews, advertisements, other County departments and BCC agenda’s. Packet Pg. 378 AIRPORT RESCUE FIRE FIGHTING FACILITY Federal Funding $2,743,526.00 State Funding $150,000.00 Match/PFC $154,836.00 Packet Pg. 379 AIR TRAFFIC CONTROL TOWER Federal Funding $2,000,000.00 State Funding $1,486,682.00 Local Match/PFC $1,000,000.00 Packet Pg. 380  FOY SHAW PARKWAY State Funding $3,804,231.00 Local Match/PFC $911,056.00 Packet Pg. 381 PASSENGER LOADING BRIDGES AND BAGAGE LIFTS Federal Funding $1,876,387.00 State Funding $104,243.00