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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: March 4, 2014
TO: Honorable Chairman and Members of the Board
FROM: John Hofstad
SUBJECT: Pine Meadows Drainage Easement Renewal
DEPARTMENT: Public Works
BCC DISTRICT: 3&4
STATEMENT OF ISSUE: Easement #USAF-AFMC-FTFA-14-2-0175 (replaces AFMC-EG-3-
99-001) is a drainage easement traversing the perimeter of the Hidden Trails, Pine Meadows,
Pine Meadows Addition 2, and Pine Meadows Addition 3 - Phase 2 subdivisions in the Wright
area. The easement is on Federal property (Eglin AFB) and is up for renewal. A location map of
the easement is attached for reference. The Eglin Real Estate office, which handles easement
renewals has prepared the instrument describing the easement covering the drainage ditch which
needs the Boards acceptance and approval.
BACKGROUND: Okaloosa County has a drainage easement located on Federal property that
collects surface runoff and stormwater from several adjacent subdivisions in the Wright area.
The current easement agreement, AFMC-EG-3-99-001, formally expired on March 12, 2013.
Standard procedure with easements on Federal property is to renew the easements on a specified
time period; staff has been working with the Eglin Real Estate office to renew this drainage
easement.
As part of the renewal process a site inspection of the drainage system was conducted on
February 21, 2014. The easement was found to be in good condition. (A Physical Condition
Report is made a part of the grant of easement and labeled as Exhibit C). The Public Works staff
is in the process of renewing the easement for another 25 years. As a part of the renewal
documentation it is required that the Board of County Commissioners approve and sign the
easement to be returned to the Department of the Air Force.
Upon receipt, David A. Harris, Brigadier General, USAF Commander, 96th Test Wing, will sign
the document and the drainage easement shall be officially renewed at that time.
OPTIONS: Approve/Disapprove execution of the drainage easement.
RECOMMENDATIONS: Authorize execution of Drainage Easement #USAF-AFMC-FTFA-14-
2-0175 for submission to the Eglin Real Estate Department and final signature by David A.
Harris, Brigadier General, USAF Commander.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator