Okaloosa County BOCC — March 4, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: March 4, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Pine Meadows Drainage Easement Renewal DEPARTMENT: Public Works BCC DISTRICT: 3&4 STATEMENT OF ISSUE: Easement #USAF-AFMC-FTFA-14-2-0175 (replaces AFMC-EG-3- 99-001) is a drainage easement traversing the perimeter of the Hidden Trails, Pine Meadows, Pine Meadows Addition 2, and Pine Meadows Addition 3 - Phase 2 subdivisions in the Wright area. The easement is on Federal property (Eglin AFB) and is up for renewal. A location map of the easement is attached for reference. The Eglin Real Estate office, which handles easement renewals has prepared the instrument describing the easement covering the drainage ditch which needs the Boards acceptance and approval. BACKGROUND: Okaloosa County has a drainage easement located on Federal property that collects surface runoff and stormwater from several adjacent subdivisions in the Wright area. The current easement agreement, AFMC-EG-3-99-001, formally expired on March 12, 2013. Standard procedure with easements on Federal property is to renew the easements on a specified time period; staff has been working with the Eglin Real Estate office to renew this drainage easement. As part of the renewal process a site inspection of the drainage system was conducted on February 21, 2014. The easement was found to be in good condition. (A Physical Condition Report is made a part of the grant of easement and labeled as Exhibit C). The Public Works staff is in the process of renewing the easement for another 25 years. As a part of the renewal documentation it is required that the Board of County Commissioners approve and sign the easement to be returned to the Department of the Air Force. Upon receipt, David A. Harris, Brigadier General, USAF Commander, 96th Test Wing, will sign the document and the drainage easement shall be officially renewed at that time. OPTIONS: Approve/Disapprove execution of the drainage easement. RECOMMENDATIONS: Authorize execution of Drainage Easement #USAF-AFMC-FTFA-14- 2-0175 for submission to the Eglin Real Estate Department and final signature by David A. Harris, Brigadier General, USAF Commander. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator