Okaloosa County School Board — Regular Meeting, September 24, 2018 — reading text

Technologies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 24, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 5150 Digital Classroom Recommended Action : Motion to approve the amendment to the Raptor Technologies contract, which was School Board approved July 9, 2018, to include the purchase of software and equipment for Destin Elementary School in the amount of $1,190.00. Public Content Request approval to amend the original contract with Raptor Technologies, which was School Board approved July 9, 2018, to include the purchase of software and equipment for Destin Elementary School in the amount of $1,190.00. Funds will be paid from General Funds, Project 5150 Digital Classroom. The subscription for Destin Elementary School is effective September 25, 2018 through September 24, 2019. Copies of the quote for Destin Elementary School and the School Board approved Raptor Technologies documents are attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology, (850) 689-7184. File Attachments RAPTOR QUOTE-DES.pdf (125 KB) BO APPROVED-RAPTOR.pdf (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 8.4 to Discussion Agenda item 10.1 at the request of Dewey Destin. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.11 Tag-On Bid Purchase Over $25,000: Musco Lighting, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 24, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $392,000.00 Budgeted : Yes Budget Source : Capital Funds, Project 2396 Field Lighting Replacement-Softball Recommended Action : Motion to approve the purchase of replacement lighting from Musco Lighting for the softball fields at Baker School, Fort Walton Beach and Crestview High Schools for a total amount of $392,000.00. Public Content Request approval to purchase replacement lighting for the softball fields at Baker School ($131,000.00), Fort Walton Beach High School ($131,000.00) and Crestview High School ($130,000.00) for a total amount of $392,000.00. The purchase is made through Sourcewell Bid 082114-MSL. Funding will be paid from Capital Funds, Project 2396 Field Lighting Replacement-Softball. A copy of the quote is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services, (850) 689-7159. File Attachments MUSCO LIGHTING QUOTE.pdf (111 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 8.4 to Discussion Agenda item 10.1 at the request of Dewey Destin. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.12 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 24, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $321,971.00 Budgeted : Yes Budget Source : Capital Funds, Project 2398 Boiler Replacement Recommended Action : Motion to approve the purchase of HVAC equipment for Mary Esther Elementary School, Walker Elementary School, and Niceville High School, for a total amount of $321,971.00. Public Content Request approval to purchase HVAC equipment for Mary Esther Elementary School ($114,950.00), Walker Elementary School ($116,381.00), and Niceville High School ($90,640.00), for a total amount of $321,971.00. The purchases are made through U.S. Communities Contract #15-JLP-023. Funding will be paid from Capital Funds, Project 2398 Boiler Replacement. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments TRANE QUOTE-MARY ESTHER ES.pdf (685 KB) TRANE QUOTE-NICEVILLE HS.pdf (687 KB) TRANE QUOTE-WALKER ES.pdf (693 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 8.4 to Discussion Agenda item 10.1 at the request of Dewey Destin. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.13 Exempted Purchase Over $25,000: BrainPOP, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 24, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $52,774.40 Budgeted : Yes Budget Source : General Funds, Project 3009 Instructional Software Recommended Action : Motion to approve the renewal of BrainPOP in the amount of $52,774.40. Public Content Request approval to renew BrainPOP in the amount of $52,774.40. BrainPop is a web-based software subscription used by multiple schools throughout the district. The purchase is exempt through 6A-1.012(11)(b). The contract is effective October 1, 2018 through September 30, 2019. Copies of the quote and Addendum to the Terms of Use are attached. For additional information, please contact Brandon McSween, Specialist, Instructional Technology at (850) 689-7184. File Attachments QUOTE.pdf (47 KB) BRAINPOP ADDENDUM.pdf (549 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move item 8.4 to Discussion Agenda item 10.1 at the request of Dewey Destin. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.14 Renewal of Exempted Purchase Over $25,000: Blackboard, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 24, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $43,850.00 Budgeted : Yes Budget Source : Genderal Funds, Project 3007 School Communications Recommended Action : Motion to approve the renewal of district wide Blackboard Connect School Notification System subscription in the estimated amount of $43,850.00. Public Content