Okaloosa County BOCC — July 21, 2015 — FWC Approval — reading text

Zan Fedorak From: Jim Trifilio Sent: Wednesday, June 24, 2015 3:37 PM To: Zan Fedorak; Sunnie Estes; Jack Allen Cc: Ed Schroeder; Matthew Trammell; Marcella B. Eubanks Subject: FW: Okaloosa Artificial Reef Construction Project RFB #TDD 47-15 Attachments: 2014-06-22 Bid Summary Form.pdf; 2015-06-24 Recommendation Letter.pdf; Debarment signature page.pdf; Coleen Marine Email Questions.pdf; Coleen Marine Bid Package.pdf Importance: High Zan; We have our blessing from FWC. See below. Thanks. Jim From: Dodrill, Jon [mailto:jon.dodrill@MyFWC.com] Sent: Wednesday, June 24, 2015 3:32 PM To: Matthew Trammell; Jim Trifilio Cc: Heil, David Subject: FW: Okaloosa Atrtificial Reef Construction Project RFB #TDD 47-15 Importance: High Hello Jim and Mat, thank you for forwarding the attached documents relating to the Okaloosa County Artificial Reef Construction Project Request for Proposal (#TDD 47-15) associated with FWC contract agreement FWC-13243. | have reviewed the attached material. Of the three bids, Colleen Marine is noted as the low and recommended bidder, proposing to load, transport and place concrete materials on the bottom at the two specified Okaloosa County artificial reef locations at a cost of $106.90/ton. A total of 2,245 tons of precast concrete material at a total cost of $239,990.50 are proposed by Colleen Marine to be reefed with material roughly equally divided between the two reef sites. After review of the documentation, | concur with the Okaloosa County staff recommendation to the Okaloosa County Board of County Commissioners to award the artificial reef construction contract to Colleen Marine as the lowest responsive and qualified bidder. Please let me know the results of the Okaloosa County Board of County Commissioner’s review and final contract award decision following the July 7, 2015 Commission meeting. As the FWC contract manager under Agreement FWC-13243, | appreciate your continued close communication with me on this project. Regards, Jon Dodrill FWC Division of Marine Fisheries Management 850.617.9628; jon.dodrill@myfwc.com From: Matthew Trammell [mailto:MTrammell@Taylorengineering.com] Sent: Wednesday, June 24, 2015 9:55 AM To: Dodrill, Jon Cc: Jim Trifilio Subject: FW: Okaloosa Artificial Reef Construction Project RFB #TDD 47-15 Jon, Per our discussion yesterday, attached is the bid summary, recommendation letter, Coleen Marine’s bid package, and some additional supporting information regarding their bid response. Please review and provide your approval as required by the FWC grant. Okaloosa County is nearly complete with their review (simply awaiting final review from legal) and we anticipate the package being on the Okaloosa County BCC agenda for July 7, 2015 and construction to commence within 30-45 days following BCC approval. (the notifications will all be sent out immediately following contract award). Please provide your approval ASAP as agenda items require all necessary review to be complete at least 1 week prior to the BCC meeting (this would be June 30, 2015). Please give me a call if you have any questions during your review. Many Thanks! Matthew Trammell, P.E. Senior Engineer 1221 Airport Road, Suite 210 Destin, FL 32541 Phone (850) 460-7040 www.taylorengineering.com From: Matthew Trammell Sent: Wednesday, June 24, 2015 9:49 AM To: 'Jim Trifilio'; zfedorak@co.okaloosa.fl.us; Sunnie Estes (sestes@co.okaloosa.fl.us); Jack Allen (jallen@co.okaloosa.fl.us) Subject: Okaloosa Artificial Reef Construction Project RFB #TDD 47-15 All, Taylor Engineering has completed our review of the bids received for the Okaloosa Artificial Reef Construction Project. Attached is our bid summary, recommendation letter, and the signed Debarment Form (not originally included within the bid package). | requested they send an original signed copy of the form to Okaloosa County purchasing. In addition, | attached an email from Tim Mullane (Coleen Marine’s VP of Operations) which provides clarification on a few questions we had regarding specifics of the deployment plan, equipment, schedule, etc. Following this email, | will provide our recommendation letter and Coleen Marine’s bid package to FWC for their review. I have spoken with Jon Dodrill (FWC) and he indicated we should have their approval for bid award in the next couple days (this was a required step in the grant contract). | will forward their approval once received (should be this week). Jim/Zan - | did not copy Okaloosa Legal on this email so please forward over to Greg and Lynn for their review (and anyone else who may need to review prior to BCC approval) and cc me so | know who to forward any additional correspondence to. Please give me a call or email if you have any questions regarding our review. Thank you, Matthew Trammell, P.E. Senior Engineer TAYLOR ENGINEERING, INC. IIIIIIIIIm 1221 Airport Road, Suite 210 Destin, FL 32541 Phone (850) 460-7040 Mobile (850) 375-8651 www.taylorengineering.com