Okaloosa County School Board — Workshop Meeting, February 27, 2023 — reading text

: Feb 27, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds As Available Recommended Action : Motion to approve the renewal of ITB 20-11 Annual Ceiling Tile Replacement Bid with Morgan Development & Construction, Inc. as the Primary Service Provider, and Curtis Remodeling & Paint, Inc. as the Secondary Service Provider, effective April 28, 2023, through April 27, 2024. Public Content Request approval to renew ITB 20-11 Annual Ceiling Tile Replacement Bid with Morgan Development & Construction, Inc. as the Primary Service Provider, and Curtis Remodeling & Paint, Inc. as the Secondary Service Provider. The contract is based on fixed pricing and will be used as needed. Funds will be paid from Capital Funds as available. The contract is effective April 28, 2023, through April 27, 2024, and copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS-ITB 20-11.pdf (99 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Renewal of ITB 19-05 Chemicals for Cooling Towers, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds Recommended Action : Motion to approve the renewal of ITB 19-05 Chemicals for Cooling Towers, effective April 23, 2023, through April 22, 2024. Public Content Request approval to renew ITB 19-05 Chemicals for Cooling Towers with Browne Laboratories, Inc., based on fixed pricing. The contract is used on an as needed basis and will be paid from Capital Funds. The contact is effective April 23, 2023, through April 22, 2024 and copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS-ITB 19-05.pdf (91 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Renewal with Price Increase of ITB 18-07 Custodial Equipment and Repair Services-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve the renewal with price increase of ITB 18-07 Custodial Equipment and Repair Services- District Wide, effective April 10, 2023, through April 9, 2024. Public Content Request approval to renew ITB 18-07 Custodial Equipment and Repair Services-District Wide. In addition, both vendors, PR Chemical & Paper Supply and Supreme Paper Supply have requested a price increase. A price increase is allowable based on contract terms and is due to price increases by manufacturers. The contract is used on an as needed basis, based on fixed pricing, and will be paid from General Funds, Project 2011 Custodial Services. The contract is effective April 10, 2023, through April 9, 2024 and copies of the renewal/price increase documents are attached. For additional information, please contact Dr. Bill Smith, Program Director, Custodial Services, at (850) 689- 7890. File Attachments RENEWAL DOCUMENTS-PR CHEMICAL.pdf (1,178 KB) RENEWAL DOCUMENTS-SUPREME PAPER.pdf (541 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Renewal of ITB 22-14 Band Instruments-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2393 Band Instrument Replacement Recommended Action : Motion to approve the renewal of ITB 22-14 Band Instruments-District Wide with Playground Music Center, effective March 29, 2023, through March 28, 2024. Public Content Request approval to renew ITB 22-14 Band Instruments-District Wide with Playground Music Center, based on fixed pricing. Additional instruments not specified in the award can be purchased at a fixed percentage discount. The contract will be used as needed and funds will be paid from Capital Funds, Project 2393 Band Instrument Replacement. The contract is effective March 29, 2023, through March 28, 2024 and copies of the renewal documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments RENEWAL DOCUMENTS.pdf (602 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Tag-On Bid Purchase Over $50,000: Apple Store for Education Institution, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Fiscal Impact : Yes Dollar Amount : $65,400.00 Budgeted : Yes Budget Source : Federal Funds, Project 3401 Title I Recommended Action : Motion to approve the purchase of computer hardware from Apple Store for Education Institution in the amount of $65,400.00. Public Content Request approval to purchase computer hardware from Apple Store for Education Institution in the amount of $65,400.00 for Pryor Middle School. The purchase is made through State of Florida Contract #43211500- WSCA-15-ACS and will be purchased using Federal Funds, Project 3401 Title I. A copy of the quote is attached. For additional information, please contact Brooke Barron, Principal, Pryor Middle School, at (850) 833-3613. File Attachments QUOTE.pdf (225 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Exempted Purchase Over $50,000: Benchmark Education Company, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $71,995.00 Budget Source : General Funds, Project 6123 Reading Instruction Recommended Action : Motion to approve the purchase of printed materials from Benchmark Education Company for a combined total of $71,995.00. Public Content Request approval to purchase printed materials from Benchmark Education Company for a combined total of $71,995.00. Funds will be paid from General Funds, Project 6123 Reading Instruction and the purchase is exempt through 6A-1.012(11)(b).