Okaloosa County School Board — Workshop Meeting, February 27, 2023

Monday, February 27, 2023 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2023 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Feb 27, 2023 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Feb 27, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Recognition of Choctawhatchee High School Indianettes Dance Team, State Champions at the 2023 Universal Dance Association Florida Championships, Varsity Game Day Division, presented by Superintendent Chambers. Meeting : Feb 27, 2023 - Workshop Meeting Type : Recognition Public Content Recognizing Choctawhatchee High School Indianettes Dance Team as the State Champions at the 2023 Universal Dance Association Florida Championships, in the Varsity Game Day Division. The Championship Team Members are listed below: Coach: Dee Dee Shank Khameela Layco-Mitchell Alyssa Vinson Eryanna Gray Danae Parsons Triniti Carter Addison Millhouse Kady Folsom Katherine Evans File Attachments Choctaw Dance 2023.pdf (284 KB) Choctaw Dance 2023 Res.pdf (331 KB) 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Feb 27, 2023 - Workshop Meeting Type : Information 6. Committee and Staff Reports Subject : 6.1 In-County Travel paid for January 2023, presented by Julie Perry, Chief Financial Officer Meeting : Feb 27, 2023 - Workshop Meeting Type : Report Public Content In-County Travel paid for January 2023, presented by Julie Perry, Chief Financial Officer File Attachments In-County Travel 2-27-23.pdf (78 KB) 6. Committee and Staff Reports Subject : 6.2 Out-of-County Travel paid for January 2023, presented by Julie Perry, Chief Financial Officer Meeting : Feb 27, 2023 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for January 2023, presented by Julie Perry, Chief Financial Officer File Attachments Out-of-County Travel 2-27-23.pdf (14 KB) 6. Committee and Staff Reports Subject : 6.3 Risk Management and Insurance Update Report, presented by Russ Frakes, Program Director, Risk Management and Insurance Meeting : Feb 27, 2023 - Workshop Meeting Type : Report Public Content The School Board will be presented with a report updating various topics related to the operation of the property and casualty insurance program. For additonal information, please contact Russ Frakes at (850) 833-5823. File Attachments Combined Presentation - 20230227.pdf (712 KB) 6. Committee and Staff Reports Subject : 6.4 Quarterly Progress Report of the Sales Tax Citizens' Oversight Committee, presented by Jason Belcher, Committee Chairman Meeting : Feb 27, 2023 - Workshop Meeting Type : Information, Report 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Student Disciplinary Hearing of February 13, 2023; Workshop Meeting of February 13, 2023; Minutes of Regular Meeting of February 13, 2023, recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearing of February 13, 2023; Workshop Meeting of February 13, 2023; Minutes of Regular Meeting of February 13, 2023. File Attachments 2-13-2023 Workshop - DRAFT.pdf (135 KB) 2-13-2023 Meeting - DRAFT.pdf (136 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 5 School Board Member Capital Outlay Funds to Crestview High School for  ClearTouch Interactive Displays in the amount of $6,053.00, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Fiscal Impact : Yes Dollar Amount : $6,053.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Crestview High School for ClearTouch Interactive Displays in the amount of $6,053.00. Public Content District 5 School Board Member Capital Outlay Funds to be appropriated to Crestview High School for ClearTouch Interactive Displays in the amount of $6,053.00. File Attachments Crestview High - ClearTouch.pdf (82 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 5 School Board Member Capital Outlay Funds to Fort Walton Beach High School for a Hi-POD System for the Football Program in the amount of $3,349.00, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Fiscal Impact : Yes Dollar Amount : $3,349.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Fort Walton Beach High School for a Hi-POD System for the Football Program in the amount of $3,349.00. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Fort Walton Beach High School for a Hi-POD System for the Football Program in the amount of $3,349.00. File Attachments HI-Pod FWBHS.pdf (210 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 5 School Board Member Capital Outlay Funds to Fort Walton Beach High School for iPads for the Football Program in the amount of $1,495.00, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Fiscal Impact : Yes  Dollar Amount : $1,495.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Fort Walton Beach High School for iPads for the Football Program in the amount of $1,495.00. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Fort Walton Beach High School for iPads for the Football Program in the amount of $1,495.00. File Attachments FWBHS - iPads.pdf (135 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Budget Amendment #5 - Fiscal Year 2022-2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Fiscal Impact : Yes Dollar Amount : $2,030,380.56 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #5 - Fiscal Year 2022- 2023. Public Content On September 12, 2022, the School Board adopted the budget for fiscal year 2022-2023. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of January 2023: General Fund $1,018,605.68 Debt Service Funds 81.06 Capital Project Funds 112,016.86 Other Special Revenue Funds - Federal 493,717.47 Other Special Revenue Funds - Food Service 405,959.49 Total - All Funds $2,030,380.56 Note: The estimated budget for Other Special Revenue Funds - Miscellaneous (Internal Funds) was estimated to be $10.0 million in the District Summary Budget. This was an entry for District Summary Budget purposes only. Internal Funds are accounted for on a cash basis in a separate software program - School Funds Online. The estimated budget will not be adjusted through the year. The actual revenue and expenditures for Internal Funds will be reported on the Annual Financial Report at year end and through the Internal Funds audit process. File Attachments !BA 05 - Jan 2023.pdf (1,434 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Monthly Financial Statement for January 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for January 2023. Public Content The financial statement for the month ending January 31, 2023, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2023-01.pdf (753 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,996.33 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2023-02-27 Donations.pdf (120 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 2-27-23.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Payroll Warrant Register and Accounts Payable Warrant Register totaling $31,041,492.01; Self Health Insurance Claims totaling $339,531.33; and Bank Transfers totaling $75,127,000.00 for January 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting  Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $31,041,492.01, Self Health Insurance Claims in the amount of $339,531.33, and Bank Transfers in the amount of $75,127,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $31,041,492.01; Self Health Insurance Claims totaling $339,531.33; and Bank Transfers totaling $75,127,000.00 for the month of January are being presented to the School Board. File Attachments 07 - MIS 3478 - Warrant Register - January 2023.pdf (159 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Antioch Elementary School Internal Funds checking account change, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Antioch Elementary School Internal Funds checking account change. Public Content Per School Board Policy 2-8(A), the School Board shall approve all depositories of School Board funds including school internal accounts. Depositories must be banks, savings and loan associations, and credit unions which are authorized to conduct business in Florida pursuant to Chapter 280, Florida Statutes. Hancock-Whitney Bank notified Antioch Elementary School that its Internal Funds checking account had been compromised. Hancock-Whitney provided three options for resolution. The Finance Department reviewed the options with Antioch Elementary School and advised the school to close the compromised account and open a new account. Due to the need to take immediate action, Antioch Elementary School was unable to request School Board approval prior to closing the old checking account and opening a new checking account. Statutory Authority: Section 230.22(2), Florida Statutes File Attachments Closing bank account letter to Board.pdf (564 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $69,546.00 to Charter Schools, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Fiscal Impact : Yes Dollar Amount : $69,546.00 Budgeted : Yes Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $69,546.00 to Charter Schools. Public Content The District received its first Voucher for Impact Aid Section 7003 Payments dated February 13, 2023, for the 2023 Claiming Year (Claim Filed January 2022) in the following amounts: Section 7003(b) $2,007,574.00 Section 7003(d) 151,358.00 Total $2,158,932.00 The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2023 claiming year. The calculation for the 2023 claiming year is based on the number of eligible student cards submitted during the 2019-2020 school year or the 2021-2022 school year, whichever is greater for each school. The payments to these schools are as follows: Destin High School $3,604.00 Liza Jackson Preparatory School 49,648.00 NWFSC Collegiate High School 15,242.00 Okaloosa Academy 1,052.00 Total $69,546.00 File Attachments Agenda - Fed Impact Aid 2023 Pmt 1 2023-02-27.pdf (1,611 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Renewal of ITB 21-06 Internet Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $67,980.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 21-06 Internet Services in the amount of $67,980.00, effective July 1, 2023, through June 30, 2024. Public Content Request renewal of ITB 21-06 Internet Services in the amount of $67,980.00 with Cox Business. Funds will be paid from FY24 General Funds. Copies of the renewal documents and Cox Business CSA are attached, and the contract is effective July 1, 2023, through June 30, 2024. For additional information, please contact Eric Mitchell, Director, IT & MIS, at (850) 689-7153. File Attachments RENEWAL DOCUMENTS-COX.pdf (757 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Renewal of ITB 21-05 Telecommunication Services for Wide Area Network (WAN), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $220,020.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 21-05 Telecommunication Services for Wide Area Network (WAN) in the amount of $220,020.00, effective July 1, 2023, through June 30, 2024. Public Content Request approval to renew ITB 21-05 Telecommunication Services for Wide Area Network (WAN) in the amount of $220,020.00, Cox Business in the amount of $176,820.00, and Uniti Fiber in the amount of $43,200.00. Funds will be paid from FY24 General Funds. Copies of the renewal letters, original tabulation and Cox Business CSA are attached, and the contract is effective July 1, 2023, through June 30, 2024. For additional information, please contact Eric Mitchell, Director, IT & MIS, at (850) 689-7153. File Attachments UNITI FIBER RENEWAL DOCUMENT.pdf (32 KB) ITB 21-05 AWARD TABULATION.pdf (284 KB) COX RENEWAL DOCUMENTS.pdf (1,855 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Renewal of ITB 20-11 Annual Ceiling Tile Replacement Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds As Available Recommended Action : Motion to approve the renewal of ITB 20-11 Annual Ceiling Tile Replacement Bid with Morgan Development & Construction, Inc. as the Primary Service Provider, and Curtis Remodeling & Paint, Inc. as the Secondary Service Provider, effective April 28, 2023, through April 27, 2024. Public Content Request approval to renew ITB 20-11 Annual Ceiling Tile Replacement Bid with Morgan Development & Construction, Inc. as the Primary Service Provider, and Curtis Remodeling & Paint, Inc. as the Secondary Service Provider. The contract is based on fixed pricing and will be used as needed. Funds will be paid from Capital Funds as available. The contract is effective April 28, 2023, through April 27, 2024, and copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS-ITB 20-11.pdf (99 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Renewal of ITB 19-05 Chemicals for Cooling Towers, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds Recommended Action : Motion to approve the renewal of ITB 19-05 Chemicals for Cooling Towers, effective April 23, 2023, through April 22, 2024. Public Content Request approval to renew ITB 19-05 Chemicals for Cooling Towers with Browne Laboratories, Inc., based on fixed pricing. The contract is used on an as needed basis and will be paid from Capital Funds. The contact is effective April 23, 2023, through April 22, 2024 and copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS-ITB 19-05.pdf (91 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Renewal with Price Increase of ITB 18-07 Custodial Equipment and Repair Services-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve the renewal with price increase of ITB 18-07 Custodial Equipment and Repair Services- District Wide, effective April 10, 2023, through April 9, 2024. Public Content Request approval to renew ITB 18-07 Custodial Equipment and Repair Services-District Wide. In addition, both vendors, PR Chemical & Paper Supply and Supreme Paper Supply have requested a price increase. A price increase is allowable based on contract terms and is due to price increases by manufacturers. The contract is used on an as needed basis, based on fixed pricing, and will be paid from General Funds, Project 2011 Custodial Services. The contract is effective April 10, 2023, through April 9, 2024 and copies of the renewal/price increase documents are attached. For additional information, please contact Dr. Bill Smith, Program Director, Custodial Services, at (850) 689- 7890. File Attachments RENEWAL DOCUMENTS-PR CHEMICAL.pdf (1,178 KB) RENEWAL DOCUMENTS-SUPREME PAPER.pdf (541 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Renewal of ITB 22-14 Band Instruments-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2393 Band Instrument Replacement Recommended Action : Motion to approve the renewal of ITB 22-14 Band Instruments-District Wide with Playground Music Center, effective March 29, 2023, through March 28, 2024. Public Content Request approval to renew ITB 22-14 Band Instruments-District Wide with Playground Music Center, based on fixed pricing. Additional instruments not specified in the award can be purchased at a fixed percentage discount. The contract will be used as needed and funds will be paid from Capital Funds, Project 2393 Band Instrument Replacement. The contract is effective March 29, 2023, through March 28, 2024 and copies of the renewal documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments RENEWAL DOCUMENTS.pdf (602 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Tag-On Bid Purchase Over $50,000: Apple Store for Education Institution, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Fiscal Impact : Yes Dollar Amount : $65,400.00 Budgeted : Yes Budget Source : Federal Funds, Project 3401 Title I Recommended Action : Motion to approve the purchase of computer hardware from Apple Store for Education Institution in the amount of $65,400.00. Public Content Request approval to purchase computer hardware from Apple Store for Education Institution in the amount of $65,400.00 for Pryor Middle School. The purchase is made through State of Florida Contract #43211500- WSCA-15-ACS and will be purchased using Federal Funds, Project 3401 Title I. A copy of the quote is attached. For additional information, please contact Brooke Barron, Principal, Pryor Middle School, at (850) 833-3613. File Attachments QUOTE.pdf (225 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Exempted Purchase Over $50,000: Benchmark Education Company, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $71,995.00 Budget Source : General Funds, Project 6123 Reading Instruction Recommended Action : Motion to approve the purchase of printed materials from Benchmark Education Company for a combined total of $71,995.00. Public Content Request approval to purchase printed materials from Benchmark Education Company for a combined total of $71,995.00. Funds will be paid from General Funds, Project 6123 Reading Instruction and the purchase is exempt through 6A-1.012(11)(b). Copies of the quotes are attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum & Instruction, at (850) 833-5888. File Attachments BENCHMARK QUOTES.pdf (236 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Sole Source Purchase Over $50,000: SS #23-20 CAE Healthcare, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $63,871.00 Budgeted : Yes Budget Source : Federal Funds, Project 2431 ESSER II-Dual Enrollment Recommended Action : Motion to approve the purchase of software and equipment from CAE Healthcare, Inc. in the amount of $63,871.00. Public Content Request approval of the purchase of software and equipment from CAE Healthcare, Inc. in the amount of $63,871.00. The software and equipment will be used with the nursing mannequins and is a sole source purchase through 6A-1.012(12)(d). Funds will be paid from Federal Funds, Project 2431 ESSER II-Dual Enrollment. A copy of the quote is attached. For additional information, please contact Jon Williams, Principal, Okaloosa Technical School, at (850) 833- 3500. File Attachments CAE QUOTE.pdf (261 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Renewal of Tag-On Bid: MTS- 906BC Playground & Related Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve renewing Tag-On Bid MTS-906BC Playground & Related Equipment through Volusia County Schools, effective through January 31, 2024. Public Content Request approval to renew Tag-On Bid MTS-906BC Playground & Related Equipment through Volusia County Schools. The contract is based on discount pricing, was awarded to multiple vendors, and will be used on an as needed basis. Funding will vary and the contract is effective through January 31, 2024. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS-VOLUSIA CO.pdf (618 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Addition of Vital Medication Program through United Healthcare to Self-funded Group Medical Insurance, presented by Russ Frakes, Specialist, Risk Management, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 27, 2023 Fiscal Impact : Yes Recommended Action : Motion to approve addition of Vital Medication Program through United Healthcare Public Content The Benefits Oversight Group has recommended the implementation of the Vital Prescription Drug Program offered by United Healthcare. This program makes eligible medications for the treatment of conditions like asthma, diabetes and severe allergic reactions available to employees and their dependents for $0 cost share. This program will encourage members to remain compliant with prescribed vital medications included in the program and reduce the likelihood of more costly treatments, ER visits or hospitalizations. The approximate expenditure for these medications was $35,000 in 2021 and $26,000 in 2022 (through October 22nd). If you have any questions or require additional information, please contact Russ Frakes at (850) 833-5823. File Attachments E-I-Vital-Medication-Program.pdf (349 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Self-Help Project, for Fundraising and Planning only, to install New Synthetic Turf at Niceville High School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Fiscal Impact : Yes Dollar Amount : $1,300,000.00 Recommended Action : Motion to approve the Self-Help Project, for Fundraising and Planning only, to install new synthetic turf on the football field at Niceville High School. Public Content Niceville High School is seeking School Board approval, for the fundraising and planning only, of a Self-Help Project to install new synthetic turf on the football field. See attachments for additional information. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments 1370_001.pdf (592 KB) Brock ShockPad Series Brochure.pdf (3,375 KB) BrockFILL-Warranty & Perf Guar 12-9-19 Rev B.pdf (2,439 KB) SP Series Warranty Rev. E Apil 20, 2022.pdf (440 KB) Niceville HS letter.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Approval of the Site Selection Report and Recommendation for the New School Site in Crestview, Florida, presented by Dr. Bill Smith, Program Director, Facilities Planning and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent), Information Public Content CRESTVIEW NEW SCHOOL SITE SELECTION LEGAL DESCRIPTION A PARCEL OF LAND SITUATED IN SECTION 24, TOWNSHIP 3 NORTH, RANGE 24 WEST, OKALOOSA COUNTY, FLORIDA AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT A FOUND IRON ROD (LB #5024) MARKING THE CENTER QUARTER CORNER OF SECTION 24, TOWNSHIP 3 NORTH, RANGE 24 WEST; THENCE RUN N28°24'52”W FOR A DISTANCE OF 253.51 FEET TO THE POINT OF BEGINNING; THENCE RUN N21°40'19”W FOR A DISTANCE OF 1310.00 FEET; THENCE RUN N88°21'37”W FOR A DISTANCE OF 900.60 FEET; THENCE RUN N01°38'23”E FOR A DISTANCE OF 1201.75 FEET TO THE NORTH LINE OF THE AFOREMENTIONED SECTION 24; THENCE RUN S88°21'37”E ALONG THE NORTH LINE OF SECTION 24 FOR A DISTANCE OF 1555.15 FEET TO THE NORTH QUARTER CORNER OF SECTION 24; THENCE CONTINUE S88°21'37”E ALONG THE NORTH LINE OF SECTION 24 FOR A DISTANCE OF 274.85 FEET TO THE WESTERN RIGHT OF WAY OF THE CRESTVIEW BYPASS (250 FOOT RIGHT OF WAY); SAID POINT BEING ON A CURVE CONCAVE TO THE EAST AND HAVING A RADIUS OF 2416.84 FEET, A CENTRAL ANGLE OF 25°00'07” (CHORD BEARING=S03°02'54”E, CHORD DISTANCE=1046.28 FEET); THENCE RUN SOUTHERLY ALONG SAID CURVE FOR AN ARC DISTANCE OF 1054.63 FEET TO THE POINT OF TANGENCY; THENCE RUN S15°32'58”E ALONG SAID RIGHT OF WAY FOR A DISTANCE OF 1401.61 FEET; THENCE DEPARTING SAID RIGHT OF WAY RUN S74°27'02”W FOR A DISTANCE OF 670.00 FEET; THENCE RUN N55°28'36”W FOR A DISTANCE OF 322.29 FEET TO THE POINT OF BEGINNING. SAID PARCEL CONTAINIING 80.02 ACRES, MORE OR LESS. In accordance with 1013.36 F.S., this new proposed site is 80 acres in size and adequate to meet the educational needs of the students to be served on this site by the new proposed educational facility or future expansions of the facility. In making this determination the District has considered the existing and anticipated site needs with the most economical and practical locations. The District has coordinated with the long-range and/or comprehensive plans of local, regional and state governmental agencies to assure the consistency of such plans. The new school site is well drained and suitable for outdoor educational purposes as appropriate for the educational program or collocated with facilities to serve this purpose. The site is not located within any path of flight approach of an airport. The site is not adjoined to a right-of-way of any railroad or through highway and is not adjacent to any factory or other property from which noise, odors, disturbances may exist. File Attachments Crestview New School Property.pdf (4,652 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 Computer Science Teacher Bonuses Grant application for Fiscal Year 2022-2023, presented by April Branscome, Program Director, Career and Technical Education, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Fiscal Impact : Yes Dollar Amount : $15,000.00 Budgeted : Yes Budget Source : Computer Science Teacher Bonuses Grant Recommended Action : Motion to approve the Computer Science Teacher Bonuses Grant Application for Fiscal Year 2022- 2023, in the amount of $15,000.00. Public Content Okaloosa County Schools will use funds from this grant to supply eligible teachers with either a $500 or $1,000 bonus, less the District’s portion of Retirement and FICA benefits, through the regular payroll process. For any teacher currently working at a charter school, the district will transfer the full bonus amount to the school so it can provide the bonus to its teacher(s) through its payroll process. This grant supports Florida’s Strategic Plan, including the Vision: “Florida will have an efficient world-class education system that engages and prepares all students to be globally competitive for college and careers.” By encouraging and supporting the most effective Computer Science teachers, this grant supports the following components of the Plan: Measure 23: Improving the Retention of High-Quality Teachers Goal 3: Skilled Workforce and Economic Development Measure 4: (K-12 Computer Science) Access in Computer Science For additional information, please contact April Branscome, 833-5858. File Attachments CSTB Application.pdf (300 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 Affiliation Agreement between School Board of Okaloosa County and the HCA Florida Fort Walton-Destin Hospital to provide clinical learning experiences for CTE-Health Academy of NWF courses taken in high school, presented by April Branscome, CTE Program Director, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Fiscal Impact : No Budget Source : NA Recommended Action : Motion to approve the Affiliation Agreement between School Board of Okaloosa County and the HCA Florida Fort Walton-Destin Hospital to provide clinical learning experiences for CTE-Health Academy of NWF courses taken in high school. Public Content The School Board of Okaloosa County and HCA Florida Fort Walton-Destin Hospital will partner to create a location for the Health Academy of Northwest Florida students and Okaloosa Technical College students to participate in clinical experience at the facility. For more information, please contact April Branscome, CTE Program Director, at (850) 833-5858 File Attachments 2023 Feb FW-Destin Hosp School Aff Agr.pdf (6,421 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.28 HCA Florida Fort Walton-Destin Hospital Office Lease for the CTE Office/Health Academy Program Management Space, presented by April Branscome, CTE Program Director, and recommended by the Superintendent of Schools for aproval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Fiscal Impact : Yes Dollar Amount : $40,593.96 Budgeted : Yes Budget Source : Triumph Gulf Coast Health Academy of NW Florida Grant Recommended Action : Motion to approve the HCA Florida Fort Walton-Destin Hospital Office Lease for the CTE Office/Health Academy Program Management Space. Public Content This lease allows the CTE office to relocate to the Health Academy of NW Florida campus in order to manage the program and have administration on the campus of the facility. The Triumph Gulf Coast grant funding will pay for the use of the facility. File Attachments 2023-38957m-100A-The School Board of Okaloosa County Florida-38864-NNN Lease FINAL.pdf (492 KB) 2023-38957m-100A-The School Board of Okaloosa County Florida-38864-First Amendment FINAL.pdf (176 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Superintendent's Human Resources Recommendations Subject : 8.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : Feb 27, 2023 - Workshop Meeting Type : Information Public Content The are no employees to report that have been placed on/or removed from Administrative Leave at this time. For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : Feb 27, 2023 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). NEW DROP ENTRIES DROP Start Employee Name EID Position Location Date Renee (Carolyn) Mayville 108609 System Support Analyst Human Resources 7/1/2023 Susan Watson 101457 Dean of Students Ruckel MS 7/1/2023 Donna Howell 109012 Paraprofessional Plew ES 2/1/2023 For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 Request to advertise a Public Hearing for adoption of a new job description for ESE Analyst, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a new job description for ESE Analyst. Public Content A Public Hearing will be advertised to receive public input and consider approval on the new job description for a 12-month ESE Analyst. For additional information, please contact Lee Hale at 850-833-5801. File Attachments ESE Analyst.pdf (38 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.4 Request to advertise a Public Hearing for adoption of a new job description for Accounts Payable Analyst, Finance Department, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve the request to advertise a Public Hearing for  adoption of a new job description for Accounts Payable Analyst. Public Content A Public Hearing will be advertised to receive input and consider approval of the new job description for the Accounts Payable Analyst. The purpose of this position is to contribute to the efficiency and effectiveness of the Finance Department through the prompt and accurate handling of all accounts payable matters. For additional information, please contact Julie Perry at 850-833-5840. File Attachments Accounts Payable Analyst.pdf (80 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.5 Out-of-Field Report for the 2022- 2023 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2022-2023 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 850-833-5857. File Attachments OOF Board Report for 2-27-2023.pdf (87 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.6 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments February 27, 2023 Separations, Public.pdf (42 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.7 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Feb 27, 2023 Ed Support New Hires.pdf (212 KB) Feb 27, 2023 Instructional New Hires.pdf (210 KB) Feb 27, 2023 Substitute New Hires.pdf (97 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.8 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments February 27, 2023 Transfers, Public.pdf (78 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.9 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 5 days: EID: 121487 For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.10 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 5 days: EID: 123997 For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.11 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Name School Hours Rosa Urioste Edwins Elementary 2.00 Laura Way Antioch Elementary 2.00 Summer Pickett Silver Sands 60.00 Tacara Hunt Edwins Elementary 18.75 For more information, contact Lee Hale at 850-833-5801 8. Superintendent's Human Resources Recommendations Subject : 8.12 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Feb 27, 2023 - Workshop Meeting Type : Action, Information 10. Construction Program/Owner's Representative's Business Subject : 10.2 TPM Program #6, Task Order #31, Pre-GMP for Laurel Hill School Sewage Treatment Facility, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Dollar Amount : $150,000.00 Budgeted : Yes Budget Source : Capital Funds - 1.50 Mill Recommended Action : Motion to approve TPM Program #6, Task Order #31, Pre-GMP for Laurel Hill School Sewage Treatment Facility, in the amount of $150,000.00. Public Content Approval is requested for TPM Program #6, Task Order #31, Pre-GMP for Laurel Hill Sewage Treatment Facility. This project will consist of the replacement/consolidation of existing septic systems on campus with the installation of a new above-grade packaged Waste-Water Treatment Plant (WWTP) to include all necessary vessels, internal piping, weirs, baffles, concrete slab, power and associated site work and various other equipment to make a complete operational system. A new lift station may also be required as part of this project. All permits associated with this project are also included. Pre-GMP Budget: $150,000 For additional information, please contact Dr. Bill Smith, 689-7158. 10. Construction Program/Owner's Representative's Business Subject : 10.3 TPM Program #6, Task Order #30 - Scope Modification, Construction of New Electrical Services to Lewis School and Crestview High School with upgrades to Niceville High School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Dollar Amount : $150,000.00 Budgeted : Yes Budget Source : Capital Funds - 1.50 Mill Recommended Action : Motion to approve TPM Program #6, Task Order #30 - Scope Modification, Construction of New Electrical Services to Lewis School and Crestview High School with upgrades to Niceville High School, in the amount of $150,000, contingent on receipt of validation letter from Faithful & Gould. Public Content Approval is requested for TPM Program #6, Task Order #30 - Scope Modification, Construction of New Electrical Services to Lewis School and Crestview High School with upgrades to Niceville High School, in the amount of $150,000.00. This Time and Material Task Order was approved by the School Board on November 14, 2022. The original Time & Material amount of $200,000 will need to be increased $150,000 to execute the contracts with the contractors and complete the work. Please contact Dr. Bill Smith for additional information, 689-7158. 10. Construction Program/Owner's Representative's Business Subject : 10.4 TPM Program #6, Task Order #32, Pre-GMP for Plew Elementary School and Kenwood Elementary School Roof Replacement, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Dollar Amount : $200,000.00 Budgeted : Yes Budget Source : Capital Funds - 1.50 Mill Recommended Action : Motion to approve TPM Program #6, Task Order #32, Pre-GMP for Plew  Elementary School and Kenwood Elementary School Roof Replacement, in the amount of $200,000.00. Public Content Approval is requested for TPM Program #6, Task Order #32, Pre-GMP for Plew Elementary School and Kenwood Elementary School Roof Replacement. This project will consist of the replacement of the existing shingle roofs over the classroom “pods” at both schools with new shingles. Scope will include replacement of rotted tongue-in-groove wood roof decking material and potential overlay of existing decking. Positive drainage will be achieved through the design and installation of additional roof crickets and other slope modifications. New eave metal and guttering will also be included in this project. Pre-GMP Budget: $200,000 For additional information, please contact Dr. Bill Smith, 689-7158. 10. Construction Program/Owner's Representative's Business Subject : 10.5 TPM Program #6, Task Order #33, Pre-GMP for Press Box/Concession/Restroom Buildings at Fort Walton Beach High School, Crestview High School and Lewis School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Dollar Amount : $125,000.00 Budgeted : Yes Budget Source : Capital Funds - 1.50 Mill Recommended Action : Motion to approve TPM Program #6, Task Order #33, Pre-GMP for Press Box/Concessions/Restroom Buildings at Fort Walton Beach High School, Crestview High School and Lewis School, in the amount of $125,000.00. Public Content Approval is requested for TPM Program #6, Task Order #33, Pre-GMP for Press Box/Concessions/Restroom Buildings at Fort Walton Beach High School, Crestview High School and Lewis School. This project will consist of the design and construction of new multi-story Press Box/Concessions Stand buildings at Ft. Walton Beach and Crestview High Schools, and a new single-story Concessions/Restroom Building at Lewis School. Pre-GMP Budget: $125,000 For additional information, please contact Dr. Bill Smith, 689-7158. 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Feb 27, 2023 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Feb 27, 2023 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments Student Trip Requests - 2-27-23.pdf (88 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Feb 27, 2023 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Submission of Peggy Gorday Bruner Award Ballots Meeting : Feb 27, 2023 - Workshop Meeting Type : Procedural 13. Board Members' Announcements/Request for Information Subject : 13.2 Board Members' Announcements/Request for Information Meeting : Feb 27, 2023 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board - Form MIS 6120 Public Comment (Yellow Card) Meeting : Feb 27, 2023 - Workshop Meeting Type : Information 15. Public Hearing Subject : 15.1 Public Hearing for adoption of Resolution 23-03 approving the proposed Purchase and Sale Agreement of Real Property between The School Board of Okaloosa County, Florida, and Wingard Family, LLC, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to adopt Resolution 23-03 approving the proposed Purchase and Sale Agreement of Real Property between The School Board of Okaloosa County, Florida, and Wingard Family, LLC. Public Content The School Board under Resolution 23-03 has determined that it is in the best interest of The School District Okaloosa County, Florida, to acquire a parcel of real property containing 80+/-acres for new school construction in Crestview, Florida. A Public Hearing will be held to receive public input and consider approval of a contract for the purchase of the real property from Wingard Family, LLC, located in Crestview, Florida. For additional information, please contact Bill Smith at (850) 689-7158. File Attachments Resolution 23-03 - Crestview Property Purchase.pdf (890 KB) 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Feb 27, 2023 - Workshop Meeting Type : 17. Public Notices Subject : 17.1 Notice of Closed Attorney-Client Session Meeting : Feb 27, 2023 - Workshop Meeting Type : Information Public Content The Okaloosa County School Board will have a Special Board Meeting for the purpose of conducting a closed attorney-client session to discuss a litigation matter pending in the United States District Court, Northern District of California, Case No. 3:22-cv-08881. The Special Meeting will be held on Monday, February 27, 2023, at 8:00 a.m. The open portions of the meeting will be conducted at the School District Central Administration Complex, Training Room, Niceville, Florida. The attorney-client portions of the meeting will be closed to the press and public pursuant to Florida law. File Attachments 2-27-2023 Special Mtg - Attorney-Client.pdf (58 KB) 17. Public Notices Subject : 17.2 Notice of Student Disciplinary Hearing Meeting : Feb 27, 2023 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on February 27, 2023, beginning at 8:30 a.m., or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville, Florida. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 17. Public Notices Subject : 17.3 Notice of Workshop Meeting : Feb 27, 2023 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on February 27, 2023, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.4 Notice of Public Hearing Meeting : Feb 27, 2023 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on February 27, 2023, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville, Florida. The purpose of the Hearing is to receive public input and consider approval of of a contract for the purchase of the real property from Wingard Family, LLC. Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 17. Public Notices Subject : 17.5 Public Notice Meeting : Feb 27, 2023 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.