Okaloosa County School Board — Workshop Meeting, February 27, 2023 — reading text

Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting  Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $31,041,492.01, Self Health Insurance Claims in the amount of $339,531.33, and Bank Transfers in the amount of $75,127,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $31,041,492.01; Self Health Insurance Claims totaling $339,531.33; and Bank Transfers totaling $75,127,000.00 for the month of January are being presented to the School Board. File Attachments 07 - MIS 3478 - Warrant Register - January 2023.pdf (159 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Antioch Elementary School Internal Funds checking account change, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Antioch Elementary School Internal Funds checking account change. Public Content Per School Board Policy 2-8(A), the School Board shall approve all depositories of School Board funds including school internal accounts. Depositories must be banks, savings and loan associations, and credit unions which are authorized to conduct business in Florida pursuant to Chapter 280, Florida Statutes. Hancock-Whitney Bank notified Antioch Elementary School that its Internal Funds checking account had been compromised. Hancock-Whitney provided three options for resolution. The Finance Department reviewed the options with Antioch Elementary School and advised the school to close the compromised account and open a new account. Due to the need to take immediate action, Antioch Elementary School was unable to request School Board approval prior to closing the old checking account and opening a new checking account. Statutory Authority: Section 230.22(2), Florida Statutes File Attachments Closing bank account letter to Board.pdf (564 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $69,546.00 to Charter Schools, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 27, 2023 Absolute Date : Feb 27, 2023 Fiscal Impact : Yes Dollar Amount : $69,546.00 Budgeted : Yes Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $69,546.00 to Charter Schools. Public Content The District received its first Voucher for Impact Aid Section 7003 Payments dated February 13, 2023, for the 2023 Claiming Year (Claim Filed January 2022) in the following amounts: Section 7003(b) $2,007,574.00 Section 7003(d) 151,358.00 Total $2,158,932.00 The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2023 claiming year. The calculation for the 2023 claiming year is based on the number of eligible student cards submitted during the 2019-2020 school year or the 2021-2022 school year, whichever is greater for each school. The payments to these schools are as follows: Destin High School $3,604.00 Liza Jackson Preparatory School 49,648.00 NWFSC Collegiate High School 15,242.00 Okaloosa Academy 1,052.00 Total $69,546.00 File Attachments Agenda - Fed Impact Aid 2023 Pmt 1 2023-02-27.pdf (1,611 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Renewal of ITB 21-06 Internet Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $67,980.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 21-06 Internet Services in the amount of $67,980.00, effective July 1, 2023, through June 30, 2024. Public Content Request renewal of ITB 21-06 Internet Services in the amount of $67,980.00 with Cox Business. Funds will be paid from FY24 General Funds. Copies of the renewal documents and Cox Business CSA are attached, and the contract is effective July 1, 2023, through June 30, 2024. For additional information, please contact Eric Mitchell, Director, IT & MIS, at (850) 689-7153. File Attachments RENEWAL DOCUMENTS-COX.pdf (757 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Renewal of ITB 21-05 Telecommunication Services for Wide Area Network (WAN), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $220,020.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 21-05 Telecommunication Services for Wide Area Network (WAN) in the amount of $220,020.00, effective July 1, 2023, through June 30, 2024. Public Content Request approval to renew ITB 21-05 Telecommunication Services for Wide Area Network (WAN) in the amount of $220,020.00, Cox Business in the amount of $176,820.00, and Uniti Fiber in the amount of $43,200.00. Funds will be paid from FY24 General Funds. Copies of the renewal letters, original tabulation and Cox Business CSA are attached, and the contract is effective July 1, 2023, through June 30, 2024. For additional information, please contact Eric Mitchell, Director, IT & MIS, at (850) 689-7153. File Attachments UNITI FIBER RENEWAL DOCUMENT.pdf (32 KB) ITB 21-05 AWARD TABULATION.pdf (284 KB) COX RENEWAL DOCUMENTS.pdf (1,855 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Renewal of ITB 20-11 Annual Ceiling Tile Replacement Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 27, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 27, 2023 Absolute Date