Okaloosa County School Board — Regular Meeting, January 25, 2016 — reading text

Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.8 Monthly Financial Statement for December 2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 25, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for December 2015. Public Content The financial statement for the month ending December 31, 2015, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2015-12.pdf (567 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.9 Payroll Warrant Register and Accounts Payable Warrant Register for December 2015, totaling $23,117,650.00; and Bank Transfers for December 2015, totaling $21,130,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 25, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $23,117,650.00 and Bank Transfers in the amount of $21,130,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for December 2015, totaling $23,117,650.00; and Bank Transfers for December 2015, totaling $21,130,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register December 2015.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.10 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Jan 25, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 1-25-16.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.11 Annual Agreement for Charter Bus Services: Sunshine Coach, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 25, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Vaires Recommended Action : Motion to approve the Annual Agreement for Charter Bus Services from Sunshine Coach for district-wide use on an as needed basis. Public Content Request approval of the Annual Agreement for Charter Bus Services between The School Board of Okaloosa County, FL and Sunshine Coach. Services will be used on an as needed basis by all schools, PTO, athletic boosters, band boosters, and other support organizations. Agreement expires June 30, 2016. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments SUNSHINE COACH CONTRACT.pdf (175 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.12 Tag-On Bid: Purchasing Card Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 25, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve tagging on with the State of Florida Contract #84121500-15-01 for Purchasing Card Services. Public Content Request approval to tag on with the State of Florida Contract #84121500-15-01 for Purchasing Card Services. The contract is effective until 1/5/2021. A copy of the Eligible User Agreement is attached. A full copy of the State of Florida Contract is on file in the Purchasing Department office. The vendor for the new contract is Bank of America/Merrill Lynch, who is also the vendor for our current Purchasing Card program. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 822-7668. File Attachments Eligible User Agreement.pdf (1,491 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.13 Exempted Purchase: EBSCO, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 25, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $36,383.00 Budgeted : Yes Budget Source : General Funds, Project 3009 Instructional Tech Software Recommended Action : Motion to approve the purchase from EBSCO in the amount of $36,383. Public Content Request approval to purchase EBSCO Discovery Service software package from EBSCO in the amount of $36,383. Funding will be paid from General Funds, Project 3009 Instructional Tech Software. The contract is effective 2/1/2016 through 1/31/2017 and a copy of the Product Order Form is attached. This purchase is exempt under 6A-1.012(11)(b). For additional information, please contact Brandon McSween, Specialist, MIS at (850) 689-7160. File Attachments EBSCO 2016-17.pdf (1,208 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the