Okaloosa County School Board — Regular Meeting, January 25, 2016

Monday, January 25, 2016 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. Moment of Silence Pledge of Allegiance led by Melissa Thrush 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jan 25, 2016 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jan 25, 2016 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Added as 4.2, Dr. Lynn Keefe - School Starting Time; Added as Consent item 7.22, Proposed Fiscal Year 2015-2016 Performance Promotion Chart for Administrative personnel; Added as Visitors 4.1, Presentation of a Proclamation and Flag in honor of the 100th Anniversay of the Okaloosa County School District; Visitors 4.1 and 4.2 were moved to 4.2 and 4.3, respectively. Motion & Voting Motion to approve the Agenda as amended: Added as 4.2, Dr. Lynn Keefe - School Starting Time; Added as Consent item 7.22, Proposed Fiscal Year 2015-2016 Performance Promotion Chart for Administrative personnel; Added as Visitors 4.1, Presentation of a Proclamation and Flag in honor of the 100th Anniversay of the Okaloosa County School District; Visitors 4.1 and 4.2 were moved to 4.2 and 4.3, respectively. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 3. Recognitions Subject : 3.1 Recognition of Janet Norris on the ocassion of her retirement, presented by the Superintendent Meeting : Jan 25, 2016 - Regular Meeting Type : Recognition 4. Visitors Subject : 4.1 Presentation of a Proclamation and Flag in honor of the 100th Anniversary of the Okaloosa County School District, presented by Mr. Bob Black on behalf of Congressman Jeff Miller Meeting : Jan 25, 2016 - Regular Meeting Type : Presentation 4. Visitors Subject : 4.2 David Dodson - School Starting Time Meeting : Jan 25, 2016 - Regular Meeting Type : Information File Attachments Dodson - Speaking on January 25th.pdf (65 KB) 4. Visitors Subject : 4.3 Dr. Lynn Keefe - School Starting Time Meeting : Jan 25, 2016 - Regular Meeting Type : Information File Attachments Keefe - School Starting Time.pdf (35 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of December 10, 2015 - January 6, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 25, 2016 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of December 10, 2015 - January 6, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Dec 10 - Jan 6.pdf (22 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of December 10, 2015 - January 6, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 25, 2016 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of December 10, 2015 - January 6, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Dec 10 - Jan 6.pdf (17 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal Funds and $2,500 for Budgetary Funds, presented by Vince Windham, Program Director, Purchasing Meeting : Jan 25, 2016 - Regular Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district or schools at a value less than the $5,000 threshold for Internal Funds and $2,500 for Budgetary Funds for the fourth quarter of 2015, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. UNDER THRESHOLD OCT THRU DEC 2015.pdf (17 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Quarterly Report: Service Agreements for Law Enforcement, presented by Vince Windham, Program Director, Purchasing Meeting :  Jan 25, 2016 - Regular Meeting Type : Information Public Content This report contains information regarding Service Agreements for Law Enforcement entered into by district schools at a value up to $5,000 for the fourth quarter of 2015, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. LE TOTALS OCT THRU DEC 2015.pdf (10 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing Meeting : Jan 25, 2016 - Regular Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by the district or schools at a value less than $5,000 for the fourth quarter of 2015, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT LEASES - OCT - DEC 2015.pdf (9 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jan 25, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Student Disciplinary Hearing of January 7, 2016; Minutes of Workshop Meeting of January 7, 2016; Minutes of Regular Meeting of January 11, 2016, recommended by  the Superintendent for approval. Meeting : Jan 25, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearing of January 7, 2016; Minutes of Workshop Meeting of January 7, 2016; Minutes of Regular Meeting of January 11, 2016. File Attachments 1-11-2016 Meeting DRAFT.pdf (156 KB) 1-7-2016 Workshop DRAFT.pdf (163 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.3 Appropriation of District 4 School Board Member Capital  Outlay Funds to Riverside Elementary School for an electronic school sign in the amount of $4,462.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Jan 25, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,462.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Riverside Elementary School for an electronic school sign in the amount of $4,462.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Riverside Elementary School for an electronic school sign in the amount of $4,462.00. The remainder of the cost will be paid through the Maintenance Department. File Attachments RFQ 16-10 Electronic Message Center for Riverside TAB.pdf (288 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.4 Appropriation of District 4 School Board Member Capital Outlay Funds to Shoal River Middle School to replace speakers in the cafeteria in the amount of $2630.15, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Jan 25, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,630.15 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to appropriate District 4 School Board Member Capital Outlay Funds to Shoal River Middle School to replace speakers in the cafeteria in the amount of $2630.15. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Shoal River Middle School to replace speakers in the cafeteria in the amount of $2630.15. File Attachments Shoal River MS Quote for Speakers.pdf (91 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.5 Appropriation of District 4 School Board Member Capital Outlay Funds to Southside Center for iPads and cases in the amount of $1,021.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Jan 25, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,021.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Southside Center for iPads and cases in the amount of $1,021.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Southside Center for iPads and cases in the amount of $1,021.00. File Attachments Southside iPad Quote.pdf (841 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.6 Renaming of CHOICE High School and Technical Center to Okaloosa Technical College and CHOICE High School, presented by Lamar White and recommended by the Superintendent for approval. Meeting : Jan 25, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the renaming of CHOICE High School and Technical Center to Okaloosa Technical College and CHOICE High School. Public Content In accordance with School Board Policy 11-24, Dr. Lamar White, School Board Member District 1, is recommending the renaming of CHOICE High School and Technical Center. The principal and school advisory council of CHOICE High School and Technical Center have requested the school be renamed Okaloosa Technical College and CHOICE High School. The name change is recommended by the Superintendent for approval. Dr. White, the School Board Member in whose district the school is located, is also recommending approval of the name change. File Attachments Renaming of CHOICE High School.pdf (630 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.7 Budget Amendment #4 - Fiscal Year 2015-2016, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 25, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : ($610,245.74) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #4 - Fiscal Year 2015-2016. Public Content On September 14, 2015, the School Board adopted the budget for fiscal year 2015-2016. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of December 2015: General Fund $ 164,445.23 Debt Service Funds 0.00 Capital Projects Funds 2,910.97 Other Special Revenue Funds - Federal (780,926.25) Other Special Revenue Funds - Food Service 3,324.31 Total - All Funds $(610,245.74) File Attachments !BA 04 - Dec 2015.pdf (1,654 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.8 Monthly Financial Statement for December 2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 25, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for December 2015. Public Content The financial statement for the month ending December 31, 2015, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2015-12.pdf (567 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.9 Payroll Warrant Register and Accounts Payable Warrant Register for December 2015, totaling $23,117,650.00; and Bank Transfers for December 2015, totaling $21,130,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 25, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $23,117,650.00 and Bank Transfers in the amount of $21,130,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for December 2015, totaling $23,117,650.00; and Bank Transfers for December 2015, totaling $21,130,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register December 2015.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.10 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Jan 25, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 1-25-16.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.11 Annual Agreement for Charter Bus Services: Sunshine Coach, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 25, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Vaires Recommended Action : Motion to approve the Annual Agreement for Charter Bus Services from Sunshine Coach for district-wide use on an as needed basis. Public Content Request approval of the Annual Agreement for Charter Bus Services between The School Board of Okaloosa County, FL and Sunshine Coach. Services will be used on an as needed basis by all schools, PTO, athletic boosters, band boosters, and other support organizations. Agreement expires June 30, 2016. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments SUNSHINE COACH CONTRACT.pdf (175 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.12 Tag-On Bid: Purchasing Card Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 25, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve tagging on with the State of Florida Contract #84121500-15-01 for Purchasing Card Services. Public Content Request approval to tag on with the State of Florida Contract #84121500-15-01 for Purchasing Card Services. The contract is effective until 1/5/2021. A copy of the Eligible User Agreement is attached. A full copy of the State of Florida Contract is on file in the Purchasing Department office. The vendor for the new contract is Bank of America/Merrill Lynch, who is also the vendor for our current Purchasing Card program. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 822-7668. File Attachments Eligible User Agreement.pdf (1,491 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.13 Exempted Purchase: EBSCO, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 25, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $36,383.00 Budgeted : Yes Budget Source : General Funds, Project 3009 Instructional Tech Software Recommended Action : Motion to approve the purchase from EBSCO in the amount of $36,383. Public Content Request approval to purchase EBSCO Discovery Service software package from EBSCO in the amount of $36,383. Funding will be paid from General Funds, Project 3009 Instructional Tech Software. The contract is effective 2/1/2016 through 1/31/2017 and a copy of the Product Order Form is attached. This purchase is exempt under 6A-1.012(11)(b). For additional information, please contact Brandon McSween, Specialist, MIS at (850) 689-7160. File Attachments EBSCO 2016-17.pdf (1,208 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.14 Course Adoptions for the 2016-2017 School Year, presented by Sheila Lightbourne, Secondary Director, and recommended by the Superintendent for approval. Meeting : Jan 25, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the adoption of the attached courses for the 2016-2017 school year. Public Content 2016-2017 Request to Adopt the attached courses. Course titles, course numbers, credit, requested weighting, and rational for course adoption and weighting is attached. File Attachments FINAL JAN. REQUEST FOR COURSE ADOPTION 2016-2017 School Year[1].pdf (143 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.15 Contract Agreement between the School Board of Okaloosa County and Northwest Florida State College acknowledging the Collegiate High School Program 2016-2017, presented by Sheila Lightbourne, Director of Secondary Education, and recommended by the Superintendent for approval. Meeting : Jan 25, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Contract Agreement between the School Board of Okaloosa County and Northwest Florida State College acknowledging that the existing Collegiate High School at Nothwest Florida State College meets the requirements for establishing a Collegiate High School Program for the Northwest Florida State College service area as outlined in section 1007.273, Florida Statutes. Public Content This contract agreement between the School Board of Okaloosa County and Northwest Florida State College (NWFSC) acknowledges the existing Collegiate High School at Northwest Florida State College, a Charter Collegiate High School, as a Collegiate High School Program for the NWFSC service area as outlined in s. 1007.279 F.S. The Collegiate High School at Northwest Florida State College meets or exceeds the minimum requirements of a Collegiate High School Program as defined in s. 1007.273. F.S. There are no changes from the 2015-2016 Northwest Florida State College Collegiate High School Program. File Attachments Collegiate High School Program Draft Contract Okaloosa 2016-2017[1].pdf (394 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.16 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 25, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments January 25, 2016 Instructional Board Report.pdf (38 KB) January 25, 2016 Ed Support Board Report.pdf (41 KB) BOARD REPORT JANUARY 25, 2016 SUB HIRES.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.17 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 25, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsJanuary25th2016.pdf (42 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.18 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 25, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.19 Out-of-Field Report for the 2015-2016 school year, presented by Karen Peek, Program Director of Teacher Evaluation/Certification and recommended by the Superintendent for approval. Meeting : Jan 25, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to approve  the list of Out-of-Field teachers presented. Public Content The attached list of teachers have been placed in classes for which they do not have the required certification. The State requires these teachers be reported to the Board as being Out-of-Field. File Attachments 2015-2016 OOF Board Report - Second Semester.pdf (29 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.20 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval. Meeting :  Jan 25, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 25, 2016 Absolute Date : Jan 25, 2016 Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.21 Memorandum of Agreement between the School Board of Okaloosa County and the Mental Health Association of Okaloosa/ Walton Counties, Inc., presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Jan 25, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Memorandum of Agreement between the School Board of Okaloosa County and the Mental Health Association of Okaloosa/Walton Counties, Inc. Public Content The Superintendent and her staff have met with representatives of the Mental Health Association (MHA) to discuss a request that the school district create a collaborative partnership with MHA to make available mental health services, at no cost to the school district, to students and their families who may qualify under the MHA Brain Health Initiative. A copy of the program proposal is attached for information. The services would be provided to students and their families at no cost and are intended for those students whose families do not have insurance or other available resources for such services. Any student participation in the program would be initiated by the student's parent or guardian and with their express consent. All services would be delivered through the MHA by their own providers. File Attachments Brain Health Initiative Memorandum of Agreement.pdf (13 KB) Brain Health Proposal.pdf (250 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.22 Proposed Fiscal Year 2015-2016 Performance Promotion Chart for Administrative personnel, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 25, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the proposed Fiscal Year 2015-2016 Performance Pay Promotion Chart for Administrative personnel. Public Content Proposed Fiscal Year 2015-2016 Performance Pay Promotion Chart for Administrative personnel. File Attachments School Based Admin Promotion Chart 2016-01-07.pdf (60 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Jan 25, 2016 - Regular Meeting Type : Action 10. Information Technology Seat Management Contract Subject : 10.1 L-3 Task Order No. 2-41 CHOICE Building 1, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Jan 25, 2016 - Regular Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $43,802.09 Budgeted : Yes Budget Source : 3716-7400-0684-0701-6342 Recommended Action : Motion to approve L-3 Task Order No. 2-41, CHOICE Building 1 Network Infrastructure/Phone Upgrade in the amount of $43,802.09. Public Content CHOICE High School Network Infrastructure/Phone Upgrade, Building 1. File Attachments Task Order 2-41, Choice Building 1.pdf (267 KB) Motion & Voting Motion to approve L-3 Task Order No. 2-41, CHOICE Building 1 Network Infrastructure/Phone Upgrade in the amount of $43,802.09. Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jan 25, 2016 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject :  12.1 Out of State Student Trip Requests approved by the Superintendent Meeting : Jan 25, 2016 - Regular Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jan 25, 2016 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Jan 25, 2016 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Public Hearing Subject :  14.1 Public Hearing for adoption of revised School Board Policy 1-6 Personal Appearance Before the Board, presented by Jeff McInnis, Attorney to the Board, and recommended by the Superintendent for approval. Meeting : Jan 25, 2016 - Regular Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy 1-6 Personal Appearance Before the Board. Public Content A Public Hearing will be held to receive public comment and consider approval of revised School Board Policy 1-6 Personal Appearance Before the Board. File Attachments 1-6 Personal Appearance Before the Board-REDLINED.pdf (11 KB) Motion & Voting Motion to approve revised School Board Policy 1-6 Personal Appearance Before the Board. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 14. Public Hearing Subject : 14.2 Public Hearing for adoption of revised School Board Policy 4-1(H) Homeless Children and Youth, presented by Dr. Sandy Arteaga, Title 1 Specialist, and recommended  by the Superintendent for approval. Meeting : Jan 25, 2016 - Regular Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy 4-1(H) Homeless Children and Youth. Public Content A public hearing will be held to receive public input and consider approval of revised School Board Policy 4-1(H) Homeless Children and Youth. File Attachments 4-1 (H) Homeless Children and Youth REDLINED.pdf (22 KB) Motion & Voting Motion to approve revised School Board Policy 4-1(H) Homeless Children and Youth. Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Jan 25, 2016 - Regular Meeting Type : 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : Jan 25, 2016 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on January 21, 2016, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Notice of Public Hearing Meeting : Jan 25, 2016 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on January 25, 2016, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of: • Revised School Board Policy 1-6 Personal Appearance Before the Board • Revised School Board Policy 4-1(H) Homeless Children and Youth Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting. 16. Public Notices Subject : 16.3 Public Notice Meeting : Jan 25, 2016 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.