Okaloosa County School Board — Regular Meeting, January 25, 2016 — reading text

Monday, January 25, 2016 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. Moment of Silence Pledge of Allegiance led by Melissa Thrush 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jan 25, 2016 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jan 25, 2016 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Added as 4.2, Dr. Lynn Keefe - School Starting Time; Added as Consent item 7.22, Proposed Fiscal Year 2015-2016 Performance Promotion Chart for Administrative personnel; Added as Visitors 4.1, Presentation of a Proclamation and Flag in honor of the 100th Anniversay of the Okaloosa County School District; Visitors 4.1 and 4.2 were moved to 4.2 and 4.3, respectively. Motion & Voting Motion to approve the Agenda as amended: Added as 4.2, Dr. Lynn Keefe - School Starting Time; Added as Consent item 7.22, Proposed Fiscal Year 2015-2016 Performance Promotion Chart for Administrative personnel; Added as Visitors 4.1, Presentation of a Proclamation and Flag in honor of the 100th Anniversay of the Okaloosa County School District; Visitors 4.1 and 4.2 were moved to 4.2 and 4.3, respectively. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 3. Recognitions Subject : 3.1 Recognition of Janet Norris on the ocassion of her retirement, presented by the Superintendent Meeting : Jan 25, 2016 - Regular Meeting Type : Recognition 4. Visitors Subject : 4.1 Presentation of a Proclamation and Flag in honor of the 100th Anniversary of the Okaloosa County School District, presented by Mr. Bob Black on behalf of Congressman Jeff Miller Meeting : Jan 25, 2016 - Regular Meeting Type : Presentation 4. Visitors Subject : 4.2 David Dodson - School Starting Time Meeting : Jan 25, 2016 - Regular Meeting Type : Information File Attachments Dodson - Speaking on January 25th.pdf (65 KB) 4. Visitors Subject : 4.3 Dr. Lynn Keefe - School Starting Time Meeting : Jan 25, 2016 - Regular Meeting Type : Information File Attachments Keefe - School Starting Time.pdf (35 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of December 10, 2015 - January 6, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 25, 2016 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of December 10, 2015 - January 6, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Dec 10 - Jan 6.pdf (22 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of December 10, 2015 - January 6, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 25, 2016 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of December 10, 2015 - January 6, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Dec 10 - Jan 6.pdf (17 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal Funds and $2,500 for Budgetary Funds, presented by Vince Windham, Program Director, Purchasing Meeting : Jan 25, 2016 - Regular Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district or schools at a value less than the $5,000 threshold for Internal Funds and $2,500 for Budgetary Funds for the fourth quarter of 2015, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. UNDER THRESHOLD OCT THRU DEC 2015.pdf (17 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Quarterly Report: Service Agreements for Law Enforcement, presented by Vince Windham, Program Director, Purchasing Meeting :  Jan 25, 2016 - Regular Meeting Type : Information Public Content This report contains information regarding Service Agreements for Law Enforcement entered into by district schools at a value up to $5,000 for the fourth quarter of 2015, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. LE TOTALS OCT THRU DEC 2015.pdf (10 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing Meeting : Jan 25, 2016 - Regular Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by the district or schools at a value less than $5,000 for the fourth quarter of 2015, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT LEASES - OCT - DEC 2015.pdf (9 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jan 25, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Student Disciplinary Hearing of January 7, 2016; Minutes of Workshop Meeting of January 7, 2016; Minutes of Regular Meeting of January 11, 2016, recommended by  the Superintendent for approval. Meeting : Jan 25, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearing of January 7, 2016; Minutes of Workshop Meeting of January 7, 2016; Minutes of Regular Meeting of January 11, 2016. File Attachments 1-11-2016 Meeting DRAFT.pdf (156 KB) 1-7-2016 Workshop DRAFT.pdf (163 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Lamar White Not Present at Vote: Rodney Walker 7. Consent Agenda Subject : 7.3 Appropriation of District 4 School Board Member Capital  Outlay Funds to Riverside Elementary School for an electronic school sign in the amount of $4,462.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Jan 25, 2016 - Regular