Okaloosa County BOCC — April 1, 2014 — DAG Plans — reading text

the local and state level. Page 3-9 Project Understanding Project Understanding and Approach Project Understanding and Approach Our team has been working closely with Okaloosa County and the Sheriff's Office for more a year, as part of an effort to consolidate County operations and save money currently being expended in office lease costs.. Through our role as design lead on the Lord & Son design-build team hired to renovate the Shalimar Courthouse - Annex building, we held numerous meetings with all of the affected : departments, including the Sheriff's Office, to determine their current and projected space needs. Charlie Clary conducted in-depth interviews with each user agency, and has spent a significant amount of time with Major J.D. Peacock discussing the unique needs of the Sheriffs Office and its investigative division in particular. Preliminary studies showed that it would be more economical to provide a two story metal building on the current site of the Sheriffs Office, rather than adding space for them at the rebuilt Annex Building. In addition to providing expansion space at a lower cost, this alternative addresses the Department's desire to have special private parking and entrances for the Investigative Division, as well as offering the benefit of consolidating the department's activities into a single location. Schematic plans were developed to identify how the site could be organized to maintain access between the new building and the existing structure, so that the two can work as one. As stated in the RFQ, the building that we discussed would be two stories, with approximately 10,000 SF, and will meet all applicable local, state and federal laws, building codes, and ADA requirements. Compliance with Plans / Familiarity with Project Area Ability to Observe and Advise Whether Plans and Specifications are Being Complied With Having a well prepared and coordinated set of plans and specifications is no guarantee that the project will be constructed according to those plans. Therefore it is paramount that the design and construction team work together to develop a system of checks to ensure that the plans are interpreted correctly and that modifications and changes are followed through in detail. We have already developed a quality contro! system that has been demonstrated successfully on a number of completed projects. Part of this system is the implementation of plan reviews throughout the project beginning in the schematic design phase all of the way through the permit set. These plan reviews are performed by a group comprised of members of the design, engineering, estimating, and construction teams. Once the project is designed and permitted, we continue the check system through regularly scheduled project meetings where we remain proactive in searching out any potential issues with drawing interpretation and construction implementation. These meetings always include members of the design team as well as subcontractors and of course the owner's representatives. In these meetings we monitor the schedule, review the budget, and discuss opportunities for project enhancement, and methods to ensure that the project remains on track. The nature of building construction can present unforeseen challenges which require solutions, and input from all parties is sought when developing quick and responsive solutions to problems should they arise. Since our team is local, discussions can easily be managed whenever convenient for the County. Familiarity with the Project Area Our firms are not only professionally-based in Okaloosa County, but our team—our people and our families—have grown up in this area, and our lives are intertwined with yours. We have watched Okaloosa County grow and expand, and have been involved in this growth for over 60 years. Our team members worked on the current Sheriff's Office building when it was converted from an industrial building back in the 1990's, and we are all intimately familiar with the project area, the departments and individuals involved, and the County administration. Page 4-3 c 5° = oe = Soe °o — = ho cc) = ~~ © Meeting Schedules and Budgets Scheduling We understand that providing Professional Services for the addition to the Sheriff's Office in Shalimar requires a total commitment to meeting the budget and delivering documents within the schedule. Because of our success in doing this, our team has been a repeat provider of architectural services to many public clients and jurisdictions, including Escambia County, Okaloosa County, the City of Destin, the City of Pensacola, and others. We will establish the anticipated schedule and explore alternative approaches that can expedite the design and construction processes without increasing cost or sacrificing quality. This is a collaborative process and we will explore a number of options with the County. During every phase, we plan carefully to meet scheduled deadlines and project milestones. The project manager will keep a master schedule, and all parties involved (architects, engineers, and owner representatives) will have a responsibility |'» =/hAG) did a tremendous jeb.in® to get decisions made in a timely manner so the process doesn’t get delayed. If the ensuring the project was completed project becomes delayed during design phases, we have deep personnel resources : within budget and ‘within.th 6! to assist the core team in producing the drawings on time. ‘antiipated firieline . Examples of Team’s Ability to Meet Tight Schedules Boece Kira Kirby, Vernon High School Construction Documents were produced in 8 weeks City of DeFuniak Springs Pea Ridge Elementary School Construction Documents were completed in 120 : = days e Woodlawn Beach Middle School Construction Documents were completed in 120 days e Milton High School Athletic Improvements Construction Documents were completed in 120 days Roulhac Middle Schoo! Construction Documents were produced in 8 weeks Pace High Schoo! Media Center Construction Documents were completed in 120 days Meeting Budgets Our extensive local experience and in-house cost estimating capabilities allow us to help determine a realistic and achievable budget from the outset of the project. Then, after each phase of the work is complete, we prepare an estimate of the probable cost. If it looks like the budget will be exceeded, we work closely with the client to resolve the problem. We can either prepare a menu of cost-saving items to consider removing, or we can prepare phasing plans and structure the work so that desired items can be included in the future as additional funding becomes available. Page 5-1 Current Workload DAG Architects: Design and Production: Shalimar Courthouse Replacement; Mosley High School Building 1 Renovation; WaterColor Beach Club Improvements; Excel Safe Room; Renovations to 4 Leon County Schools Construction: Quincy National Guard Armory Renovations; Bexar Street Police Station; Rosemary Beach Owners Club; Leon County Schools Bus Maintenance Facility; FAMU 800-Bed Dormitory; Bay County Courthouse; North Bay Haven Charter Academy; University Academy Charter School; Legion Field Community Center; Chumuckla Elementary School Kitchen, Cafeteria, Music & Art; Northview High School PE Facility; Walton County TDC Renovations; Milton High School Science Lab Humber-Garick Consulting Engineers: Design and Production: Market Shops @ Sandestin; Beachside Community Church; Dixie RV; Bay Co Schools Bus Communications; TYAD UPS - Revisions; Somerby at Santa Rosa; NSA-PC-Fitness Center; ECIP-TYAD; NWFSC Bldg Q-3 ~ Machine Lab; Port of PC - Warehouse 2W; Cedar Grove Bldg 7 Revision; Port of PC ~ Site Electrical Construction: Ernest Ward MS; North Bay Haven Charter Academy; Quincy NGA; Adelphi Switchgear; Pier Park - Miracle Strip; NWFSC Sign; Vernon ES New Bldg; Port of PC - Reefer Containers; Rosemary Beach Owners Club; FWB Recreation Center; University Academy; L3 Admin Bldg; ECIP — PR (Ft. Buchanan); ECIP - Aberdeen Ltg Upgrades; ECIP - Ft. Jackson Ltg Upgrades; Dothan Downtown Library; Dothan Westgate Library; Fort Buchanan Metering; Club Intrawest Watford Engineering, Inc.: Design and Production: Lynn Haven Medical Office Bldg; PCB Police Department and Public Works; NWFSC Machine Shop; NWFSC Public Safety; Springfield ES Bldg 9; Mosley HS Renovations Construction: Patronis & Rutherford Air Cooled Chiller Replacements; Chipley HS Gym Lobby Addition; Ozark Boys & Girls Club; L3 Admin Bldg; Jackson County Vehicle Maintenance Bldg Choctaw Engineering: Design and Production: Ocean City Subdivision; Diamond Lakes Drainage Study; Taco Bell - Niceville, Fl; Kingdom Hall Addition - Crestview; Landmark Center, FRE Medical Office Building - Niceville; David Street Apartments; White Point Retail Center; Gulf Coast Boat Center Storage Facility RAC Engineering: Design and Production: Marine Corp Headquarters Emergency Power Building, New Orleans, LA ; Rex Theater Renovation, Pensacola, FL; Office Building 701 South Palafox, Pensacola, FL; Hampton Inn, Austin, TX; Four story mixed use building, Pensacola, FL Construction: L-3 Communications Admin Bldg, Crestview, FL; Tepper Aviation Office, Crestview, FL; St Marks UMC Classroom Addition, Crestview, FL; Maritime Place 4 story Office Building. Pensacola, FL : qin uve i ot Page 5-3 Forms CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s), or if any of its agencles is also an owner, corporate officer, agency, employee, eic., of their business. Indicate either "yes" (a county employee, elected official, or agency Is also associated with your business}, or “no”. If yes, give person(s) name(s) and position(s) with your business. YES, no__* NAME(S) POSITION(S) FIRM NAME: DAG Architects Inc, BY {PRINTED}: sag Spent / BY (SIGNATURE): al f Mahe THLE: Principat / ADDRESS: 1223 Airport Road Destin, Florida 32544 PHONE NO. 850/837-8152 E-MAIL colary@dagarchitects.com Page 15 Page 6-1 Forms NO CONTACT CLAUSE The Board has established a solicitation sllence policy (No Contact Clause) that prohibits oral and written communication regarding all format solicitations for goods and services (formal bids, Request for Proposals, Requests for Quatifications) issued by the Board through the County Purchasing Department. The period commences when the procurement document Is received and terminates when the Board approves an award, When the solicitation silence period is In effect, no oral or written communication is allowed tegarding the solicitation between prospective bidders/proposers and members of the Board, the County Administrator or members of the Board Approved Review Committee. All questions or requests for information regarding the solicitation must be directed to the designated Purchasing Representative listed in the solicitation. Any information thought to affect the committee or staff recommendation submitted after bids are due, should be directed! to the Purchasing Director or his appointed representative. It shall be the Purchasing Director's decision whether to consider this information In the decision process. Any violatlon is policy sl tk i ii roposer iderati urin the selection process, All proposers ie? comply with this policy by signing the following statement and includi Yl Ir sunpryittC, ee y Atte Mo representing __DAG Architects inc. Signature Company Name On this 3 _ day of January 2014 hereby agree to abide by the County's “No Contact Clause” and understand violation of this policy shall result In disqualification of my proposal/submittal, Page 17 Page 6-3 Forms LOCAL PREFERENCE DATA SHEET Okaloosa County grants a preference to In-county bidders only when bids are recelved from firms located in states, municipalities or other political subdivisions which