Okaloosa County School Board — Regular Meeting, January 28, 2019 — reading text

School, STEMM Academy and Crestview High School, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and reommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action Preferred Date : Jan 28, 2019 Absolute Date : Jan 28, 2019 Fiscal Impact : Yes Dollar Amount : $137,250.00 Budgeted : Yes Budget Source : Capital Outlay Recommended Action : Motion to approve TPM Program #6, Task Order #1 - Pre-GMP Roof Replacement Projects at Edge Elementary, STEMM Academy and Crestview High School, in the amount of $137,250.00 Public Content This Pre-GMP will authorize the District's Total Program Manager (TPM) to provide designs for the the roof replacements and associated flashing, trim, etc. as well as perform the required inspections and testing with Tremco. The TPM will not move forward with a GMP submittal until it is agreed that the market has returned to a more favorable financial cost position. It is not expected that the market will return to normal during the current budget year however, this will enable the District to be ready to replace the roofs when the market stablizies. As a result, the Superintendent, Staff and District Construction Representative are recommending to re-appropriate the current approved capital outlay budget for roof replacement to the school security upgrade project #3328. It is expected that the roof replacements projects could be funded in the next fiscal year Capital Outlay budget.The roof replacement project descriptions are as follows: Edge Elementary School - This project will consist of the tear-off and replacement of the existing foam over ballasted built-up roofing system on Classrooms 28 and 29 (Building 4). The existing roof is installed over a concrete deck, and extends over the walkway below. The existing layers of roofing will be removed and replaced with a new, District-standard Tremco modified bitumen/polyisocyanurate insulation roofing system with related flashing and perimeter coping. Valparaiso STEMM - This project will consist of the tear-off and replacement of the existing Foam over ballasted built-up roofing system over the old Kindergarten classroom building (300 wing). The existing roof is installed over a metal deck. The existing layers of roofing will be removed and replaced with a new, district-standard Tremco modified bitumen/polyisocyanurate insulation roofing system with related flashing and perimeter coping. Crestview High School - This project will consist of the tear-off and replacement of the existing coated foam roofing system over the Auditorium. The existing roof is installed over a tectum deck. The existing layers of roofing will be removed and replaced with a new, District-standard Tremco modified bitumen/polyisocyanurate insulation roofing system with related flashing and perimeter coping. Motion & Voting Motion to approve TPM Program #6, Task Order #1 - Pre-GMP Roof Replacement Projects at Edge Elementary, STEMM Academy and Crestview High School, in the amount of $137,250.00 Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.3 TPM Program #6, Task Order #2 - Pre-GMP District-Wide School Security Upgrade Project (Phase 1), presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action Preferred Date : Jan 28, 2019 Absolute Date : Jan 28, 2019 Fiscal Impact : Yes Dollar Amount : $189,968.00 Budgeted : Yes Budget Source : Capital Outlay Recommended Action : Motion to approve TPM Program #6, Task Order #2 - Pre-GMP District- Wide School Security Upgrade Project (Phase 1), in the amount of $189,968.00. Public Content The Pre-GMP cost is not to exceed $189,968. The Total Project budget will be $2,110,750.00, if Program #6 Task Order #1 is approved. The budget would be comprised as follows: 1. District-Wide School Security Upgrades - TPM - Project #3328 $ 723,000 2. Roof Replacements - TPM - Project #3309 & #3330 1,387,750 (Net Available after Pre-GMP See Program #6 Task Order #1) Total $ 2,110,750 The Project description is as follows:  District-Wide School Security Upgrade Project (Phase 1) – Pursuant to the District provided priority list, the TPM will inspect various schools across the district that are deemed “vulnerable” and in need of design or configuration changes to provide for a more secure, single point of entry for each campus. These designs, in conjunction with new fencing on the sites, will force all foot traffic to enter at a single controlled point, thereby increasing the security of the campus by limiting uncontrolled access. Depending on the current layout, location of the main office on the campus and construction materials used, the complexity of the redesign will differ from school to school. The approach is to assess each school individually with the understanding that no two solutions will likely be the same. Motion & Voting Motion to approve TPM Program #6, Task Order #2 - Pre-GMP District- Wide School Security Upgrade Project (Phase 1), in the amount of $189,968.00. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.4 Request the School District's TPM to develop a Pre-GMP for the Florosa Elementary School on-campus traffic flow improvement project, presented by Bill Smith, Specialist, and recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action Preferred Date : Jan 28, 2019 Absolute Date : Jan 28, 2019 Fiscal Impact : No Recommended Action : Motion for approval to request the School District's TPM to develop a Pre-GMP for the Florosa Elementary School on-campus traffic flow improvement project. Public Content Board approval will authorize the District’s Total Program Manager (TPM) to develop a Pre-GMP for the Florosa Elementary School on- campus traffic connector improvement phase. There will not be any parking lot modifications in this phase. Motion & Voting Motion for approval to request the School District's TPM to develop a Pre-GMP for the Florosa Elementary School on-campus traffic flow improvement project. Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jan 28, 2019 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. Motion & Voting Motion to authorize Attorney Robert Larkin and the law firm of Allen, Norton & Blue, to represent the Superintendent in any appeals related to termination of employment regarding employees W.A.J. and H.A.K. under the terms of the current rate agreement with that firm. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests Meeting : Jan 28, 2019 - Regular Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 1-28-2018 Student Trip Requests.pdf (33 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jan 28, 2019 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Jan 28, 2019 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting :