Okaloosa County School Board — Regular Meeting, January 28, 2019

Monday, January 28, 2019 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Invocation offered by Rev. Kevin Wendt Pledge of Allegiance led by Dewey Destin 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jan 28, 2019 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jan 28, 2019 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Administrative Personnel Appointments: Added item 6.1 Appointment of Specialist, Human Resources; Superintendent's Human Resources Recommendations: Added item 9.11 Employee Termination; added item 9.12 Employee Termination; Consent Agenda: Deleted item 8.13 Ground Lease Agreement between the School Board of Okaloosa County, Florida and the United States of America by and through the Secretary of the Air Force; Superintendent's Human Resources Recommendations: Added item 9.11 Employee Termination; added item 9.12 Employee Termination; Discussion Agenda: Added item 10.2 Legislative Budget Request for funds to support the development and expansion of The Okaloosa County School District Advanced Manufacturing Academy; added item 10.3 Legislative Budget Request for funds to support the development of Coding Academies in six (6) elementary schools at the 4th grade level; Construction Program/Owner's  Representative's Business: Added item 11.4 Request for a TPM Pre-GMP for the Florosa Elementary School on- campus traffic flow improvement project. Motion & Voting Motion to approve the Agenda as amended: Administrative Personnel Appointments: Added item 6.1 Appointment of Specialist, Human Resources; Superintendent's Human Resources Recommendations: Added item 9.11 Employee Termination; added item 9.12 Employee Termination; Consent Agenda: Deleted item 8.13 Ground Lease Agreement between the School Board of Okaloosa County, Florida and the United States of America by and through the Secretary of the Air Force; Superintendent's Human Resources Recommendations: Added item 9.11 Employee Termination; added item 9.12 Employee Termination; Discussion Agenda: Added item 10.2 Legislative Budget Request for funds to support the development and expansion of The Okaloosa County School District Advanced Manufacturing Academy; added item 10.3 Legislative Budget Request for funds to support the development of Coding Academies in six (6) elementary schools at the 4th grade level; Construction Program/Owner's Representative's Business: Added item 11.4 Request for a TPM Pre-GMP for the Florosa Elementary School on- campus traffic flow improvement project. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 4. Visitors Subject : 4.1 Okaloosa County Commissioner Nathan Boyles - access issues at Florosa and Mary Esther Elementary Schools Meeting : Jan 28, 2019 - Regular Meeting Type : Information 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jan 28, 2019 - Regular Meeting Type : Information 6. Administrative Personnel Appointments Subject : 6.1 Appointment of Specialist, Human Resources, recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action Preferred Date : Jan 28, 2019 Absolute Date : Jan 28, 2019 Recommended Action : Motion to approve the appointment of Specialist, Human Resources. Motion & Voting Motion to approve the appointment of Ashley Cody to the position of Specialist, Human Resources. Motion by Dewey Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of December 13, 2018 - January 9, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 28, 2019 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of December 13, 2018 - January 9, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Dec 13 - Jan 9.pdf (122 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of December 13, 2018 - January 9, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 28, 2019 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of December 13, 2018 - January 9, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Dec 13 - Jan 9.pdf (17 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing. Meeting : Jan 28, 2019 - Regular Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by the district or schools at a value less than $5,000 for the fourth quarter of 2018, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT LEASES - OCT - DEC 2018.pdf (5 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal and Budgetary Funds, presented by Vince Windham, presented by Vince Windham, Program Director, Purchasing. Meeting : Jan 28, 2019 - Regular Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district schools at a value less than the $5,000 threshold for Internal and Budgetary Funds for the fourth quarter of 2018, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. s UNDER THRESHOLD- OCTOBER -DECEMBER 2018.pdf (13 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.5 Quarterly Report: Service Agreements for Law Enforcement, presented by Vince Windham, Program Director, Purchasing. Meeting : Jan 28, 2019 - Regular Meeting Type : Information Public Content This report contains information regarding Service Agreements for Law Enforcement entered into by district schools at a value up to $5,000 for the fourth quarter of 2018, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. LE TOTALS OCTOBER - DEC 2018-.PDF (15 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Jan 28, 2019 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.2 Approval of the Minutes of Student Disciplinary Hearings of January 10, 2019; Minutes of Workshop Meeting of January 10, 2019; Minutes of Regular Meeting of January 14, 2019, recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of Minutes of Student Disciplinary Hearings of January 10, 2019; Minutes of Workshop Meeting of January 10, 2019; Minutes of Regular Meeting of January 14, 2019. File Attachments 1-10-2019 Workshop - DRAFT.pdf (249 KB) 1-14-2019 Meeting - DRAFT.pdf (256 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.3 Appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for a Softball Scoreboard in the amount of $15,404.84, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 28, 2019 Absolute Date : Jan 28, 2019 Fiscal Impact : Yes Dollar Amount : $15,404.84 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for a Softball Scoreboard in the amount of $15,404.84. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Baker School for a Softball Scoreboard in the amount of $15,404.84. File Attachments Baker Softball Scoreboard Quote.pdf (841 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.4 Budget Amendment #4 - Fiscal Year 2018-2019 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $255,791.93 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #4 - Fiscal Year 2018- 2019 Public Content On September 10, 2018, the School Board adopted the budget for fiscal year 2018-2019. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of December 2018: General Fund $123,233.11 Debt Service Funds 0.00 Capital Projects Funds 51,088.96 Other Special Revenue Funds - Federal 65,391.36 Other Special Revenue Funds - Food Service 16,078.50 Total - All Funds $255,791.93 File Attachments !BA 04 - Dec 2018.pdf (1,294 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.5 Monthly Financial Statement for December 2018, presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for December 2018 Public Content The financial statement for the month ending December 31, 2018, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2018-12.pdf (728 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Jan 28, 2019 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 1.28.19.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,300.50 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2019-01-28.pdf (427 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.8 Payroll Warrant Register and Accounts Payable Warrant Register for December 2018, totaling $36,530,523.86; and Bank Transfers for December 2018, totaling $21,018,440.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $36,530,523.86 and Bank Transfers in the amount of $21,018,440.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for December 2018, totaling $36,530,523.86; and Bank Transfers for December 2018, totaling $21,018,440.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 06 - MIS 3478 - Warrant Register - December 2018.pdf (547 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 Renewal of Tag-On Bid RFP 151702 Dispensing System for General Cleaning Supplies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve the renewal of Tag- On Bid RFP 151702 Dispensing System for General Cleaning Supplies. Public Content Request approve to renew Tag-On Bid RFP 151701 Dispensing System for General Cleaning Supplies through The School Board of Escambia County. The vendor is Supreme Paper Supplies and purchase will be made on an as needed basis, based on fixed pricing. The contract is effective through January 22, 2020. Funds will be paid from General Funds, Project 2011 Custodial Services. Copies of the renewal document and original award are attached. For additional information, please contact Bill Smith, Specialist, Custodial Services at (850) 689-7158. File Attachments RENEWAL OF RFP 151702.pdf (323 KB) APPROVED-TAG-ON RFP 151702.pdf (98 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 Sole Source Purchase Over $25,000: CAE, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $38,408.60 Budgeted : Yes Budget Source : Internal Funds, Project 5110 Workforce Development Recommended Action : Motion to approve the purchase from CAE Healthcare, Inc. in the amount of $38,408.60. Public Content Request approval for Okaloosa Technical College to purchase a CAE Juno Complete Clinical Skills Manikin and an Ares Complete Emergency Care Manikin including accessories, training, and warranties from CAE Healthcare, Inc. in the amount of $38,408.60. This is a Sole Source purchase per 6A-1.012(12)(d). Funding will be paid from Internal Funds, Project 5110 Workforce Development. Copies of the quote and sole source documentation are attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Technical College at (850) 833-3500. File Attachments CAE.pdf (368 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Scheduled Service Agreement: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,925.00 Budgeted : Yes Budget Source : Capital Funds, Project 2333 District Wide Chiller/Boiler Service Recommended Action : Motion to approve the Scheduled Service Agreement with Trane in the amount of $1,925.00. Public Content Request approval of the Scheduled Service Agreement between Trane and The School Board of Okaloosa County, FL, on behalf of Elliott Point Elementary School in the amount of $1,925.00 to provide annual HVAC equipment maintenance. The agreement is effective January 15, 2019 through June 30, 2019. Funding will be paid from Capital Funds, Project 2333 District Wide Chiller/Boiler Service. A copy of the agreement is attached. For additional information, please contact Steve Bolton, Director, Facilities and Maintenance Support Services at (850) 689-7159. File Attachments TRANE ELLIOTT POINT.PDF (568 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Amendment to Service Agreement #19-32 Roy D. Wingo, Jr., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $26,250.00 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve the amendment to Service Agreement #19-32 Roy D. Wingo, Jr. Public Content Request approval of the amendment to Service Agreement #19-32 between The School Board of Okaloosa County, FL and Roy D. Wingo, Jr. The amendment increases the amount of hours from 396 to 656.25 and increases the total contract amount not to exceed from $15,840.00 to $26,250.00. All other terms and conditions of the original agreement shall remain in full force and effect. The additional funds will be paid from General Funds, Project 6110 Adult Education Tuition. Copies of the amendment document and original approved service agreement documents are attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Technical College at (850) 833-3500. File Attachments AMENDMENT TO SA# 19-32.pdf (125 KB) SA# 19-32.pdf (85 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Deleted - Ground Lease Agreement between the School Board of Okaloosa County, Florida and the United States of America by and  through the Secretary of the Air Force, presented by Dr. Bill Smith, and recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 28, 2019 Absolute Date : Jan 28, 2019 Recommended Action : Motion to approve the Ground Lease Agreement between the School Board of Okaloosa County, Florida and the United States of America by and through the Secretary of the Air Force. Public Content Approval is requested for lease agreement USAF-AFMC-FTFA-16-2-0290 Eglin Air Force Base, between the School Board of Okaloosa County, Florida and the Air Force. The term of this Ground Lease Agreement is entered into the 1st day of December, 2016 and end on the date that is twenty-five (25) years thereafter unless sooner terminated in accordance with the terms and conditions hereof (the Expiration Date). The Ground Lease Agreement is for lease of the Eglin Elementary School Facilities. The cost of this lease is ZERO dollars ($0.00), there will be no cost for the School Board of Okaloosa County, Fl. For additional information, please contact Bill Smith, 689-7298. File Attachments 1-14-2019 Lease agreement for signature from USAF-AFMC-FTFA-16-2-0290.pdf (4,213 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 28, 2019 Absolute Date : Jan 28, 2019 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated January 28, 2019. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated January 14, 2019. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property Food Services list for Jan 28, 2019 Board Meeting.pdf (405 KB) Surplus Property list for Jan 28, 2019.Board Meeting.xlsx.pdf (433 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Exceptional Student Education Policies and Procedures Manual, presented by Melody Sommer, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 29, 2019 Absolute Date : Jan 29, 2019 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve Exceptional Student Education Policies and Procedures Manual effective 2018-19 through 2020-2021. Public Content The Special Programs and Procedures Manual outlines district procedures for Exceptional Student Education based on State Board Rule and the Code of Federal Regulations. This document requires approval by the State's Bureau of Exceptional Student Education and Student Services Department (BEESS) prior to local approval. File Attachments Okaloosa County SP&P Manual 2018-19 through 2020-21.pdf (8,472 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Additional Course Adoptions for the 2018-2019 School Year, presented by Julieann Smith, Secondary Curriculum Specialist, and recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve additional course adoptions for the 2018-2019 School Year. Public Content Request to adopt the attached courses. Course titles, course numbers, credit, requested weighting, and rational for course adoption and weighting is attached. For additional information please contact Julieann Smith at 833-4208. File Attachments 2018-19 REQUEST FOR COURSE ADOPTION .pdf (123 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lindsay Maxey, Program Director, Human Resources Meeting : Jan 28, 2019 - Regular Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 121562 108700 111862 100729 123234 For more information, contact Lindsay Maxey at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lindsay Maxey, Program Director, Human Resources Meeting : Jan 28, 2019 - Regular Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). For more information, contact Lindsay Maxey at 850-833-5801 DEFERRED RETIREMENT OPTION PLAN (DROP) SCHOOL YEAR 2018-2019  DROP START EMPLOYEE NAME POSITION LOCATION DATE Spears, Susan Teacher Northwood 2/1/2019 Pamela Creel Teacher Destin Elementary 1/1/2019 Gloria Parish Parapro Pryor MS 1/1/2019 Carol Cassity Teacher Davidson MS 7/1/2019 9. Superintendent's Human Resources Recommendations Subject : 9.3 Out-of-Field Report for the 2018- 2019 school year, presented by Karen Peek, Program Director of Professional Services and recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action Recommended Action : Motion to approve the Superintendent's submitted list of out- of-field teachers. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Out-of-Field Board Approval Report for 01-28-2019.pdf (86 KB) Motion & Voting Motion to approve the Superintendent's submitted list of out- of-field teachers. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.4 Request to double fill the Principal position at Okaloosa STEMM Academy, presented by Lindsay Maxey, Program Director, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action Recommended Action : Motion to approve the request to double fill the Principal position at Okaloosa STEMM Academy beginning February 26, 2019 and ending June 30, 2019. Public Content The double filling of the Principal position at Okaloosa STEMM Academy is needed as a result of the impending retirement of the current Principal and to execute a seamless transition period for the school and their students, staff, and parents. File Attachments Double Fill Principal - Ok STEMM - For Personnel 2019-01-15 -.pdf (64 KB) Motion & Voting Motion to approve the request to double fill the Principal position at Okaloosa STEMM Academy beginning February 26, 2019 and ending June 30, 2019. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.5 Request to double fill the Athletic Director position at Niceville High School, presented by Lindsay Maxey, Program Director Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action Recommended Action : Motion to approve the request to double fill the Athletic Director position at Niceville High school beginning March 12, 2019 to June 30, 2019. Public Content The double filling of the Athletic Director position at Niceville High School is needed as a result of the impending retirement of the current Athletic Director and to execute a seamless transition period for the school and their students, staff and parents. File Attachments Double Fill Athletic Director - Niceville HS - 2019-01-17.pdf (64 KB) Motion & Voting Motion to approve the request to double fill the Athletic Director position at Niceville High school beginning March 12, 2019 to June 30, 2019. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.6 Personnel Recommendations, presented by Lindsay Maxey, Program Director, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action Preferred Date : Jan 28, 2019 Absolute Date : Jan 28, 2019 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lindsay Maxey at 850-833-5801. File Attachments January 28, 2019 Instructional New Hire Board Report.pdf (112 KB) January 28, 2019 Support Personnel New Hire Board Report.pdf (110 KB) BOARD REPORT JANUARY 28 2019.pdf (9 KB) Motion & Voting Motion to approve personnel recommendations. Motion by Linda Evanchyk, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employment Separations, presented by Lindsay Maxey, Program Director, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action Preferred Date : Jan 28, 2019 Absolute Date : Jan 28, 2019 Recommended Action : Motion to approve employment separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lindsay Maxey at 850-833-5801. File Attachments NEW SEPARATIONS.pdf (39 KB) Motion & Voting Motion to approve employment separations. Motion by Dewey Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.8 Employee Transfers, presented by Lindsay Maxey, Program Director, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action Preferred Date : Jan 28, 2019 Absolute Date : Jan 28, 2019 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lindsay Maxey at 850-833-5801. File Attachments January 28, 2019 Transfer Board Report.pdf (128 KB) Motion & Voting Motion to approve employee transfers. Motion by Linda Evanchyk, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.9 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination,  presented by Lindsay Maxey, Program Director, Human Resources and recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action Preferred Date : Jan 28, 2019 Absolute Date : Jan 28, 2019 Recommended Action : Motion to approve the Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Tammy Arne, Antioch, 24.50 hours Esther Gray, Crestview HS, 9.50 hours Scott Webb, Maintenance, 45.00 hours For more information, contact Lindsay Maxey at 850-833-5801. Motion & Voting Motion to approve the Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Motion by Dewey Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.10 Leave Without Pay, presented by Lindsay Maxey, Program Director, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action Preferred Date : Jan 28, 2019 Absolute Date : Jan 28, 2019 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lindsay Maxey at 850-833-5801. Motion & Voting Motion to approve leave without pay. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.11 Employee Termination, recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action Preferred Date : Jan 28, 2019 Absolute Date : Jan 28, 2019 Recommended Action : Motion to approve the termination of Employee EID #105741, effective immediately, and for suspension without pay pending any appeal. Public Content Recommend employee #105741 be terminated for failure to uphold School Board Policies 09-11 and 08-09. For more information, contact Marcus Chambers at 850-689-7185. Motion & Voting Motion to approve the termination of Employee EID #105741, effective immediately, and for suspension without pay pending any appeal. Motion by Linda Evanchyk, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Superintendent's Human Resources Recommendations Subject : 9.12 Employee Termination, recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action Preferred Date : Jan 28, 2019 Absolute Date : Jan 28, 2019 Recommended Action : Motion to approve the termination of Employee EID #121311, effective immediately, and for suspension without pay pending any appeal. Public Content Recommend employee #121311 be terminated for failure to uphold School Board Policies 09-11 and 08-09. For more information, contact Marcus Chambers at 850-689-7185. Motion & Voting Motion to approve the termination of Employee EID #121311, effective immediately, and for suspension without pay pending any appeal. Motion by Dewey Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 10. Discussion Agenda Subject : 10.1 Legislative Budget Request (LBR) for school buses to ease the traffic pattern along Hurlburt Field - Florosa Elementary School corridor, presented by Henry Kelley, Program Director, Community Affairs, and recommended by the Superintendent for approval. (Tabled at the Regular Meeting of January 14, 2018) Meeting : Jan 28, 2019 - Regular Meeting Type : Action Preferred Date : Dec 19, 2018 Absolute Date : Dec 19, 2018 Fiscal Impact : Yes Dollar Amount : $324,000.00 Budgeted : No Budget Source : General Fund Budget Fiscal Year 2020-2021 Recommended Action : Motion to approve the Legislative Budget Request (LBR) for school buses to ease the traffic pattern along Hurlburt Field - Florosa Elementary School corridor. Public Content If approved by the Florida legislature, this LBR would purchase ten (10) 77 passenger buses and 1 mini-bus, allowing for a flexible schedule at Florosa Elementary School. This will enable the district to help ease traffic congestion along US Highway 98 at Hurlburt Field and reduce mission impact during peak traffic periods. Fiscal Impact: The district would need to hire bus drivers to staff the busses separate from the normal 3 tiered bus system. (12 drivers @ $27,000 per year salary and benefits) File Attachments Hurlburt traffic 2019 (003).pdf (2,413 KB) FL Senate Hurlburt Traffic.pdf (5,502 KB) Motion & Voting Motion to remove from table the Legislative Budget Request (LBR) for school buses to ease the traffic pattern along Hurlburt Field - Florosa Elementary School corridor. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 10. Discussion Agenda Subject : 10.2 Legislative Budget Request for funds to support the development and expansion of The Okaloosa County School District Advanced Manufacturing Academy, presented by April Branscome, Program Director, Career Technical Education, and recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action Preferred Date : Jan 28, 2019 Absolute Date : Jan 28, 2019 Recommended Action : Motion to approve a Legislative Budget Request for funds to support the development and expansion of The Okaloosa County School District Advanced Manufacturing Academy to two locations. Public Content Funding would support the development and expansion of the Advanced Manufacturing Program to two locations that will be filled with state-of-the-art training stations to prepare students for entering the workforce. The District is seeking funds in the amount of $922,952.00 to support the development and expansion of The Okaloosa Advanced Manufacturing Academy. See attached applications for additional detailed information. Please contact April Branscome for additional information, 833-5858. File Attachments 2019-2020 House APR Fillable Form - Adv Manuf vL.PDF (4,176 KB) 2019-2020 Senate LocalFundingInititaiveRequestForm - Adv Manuf vL.PDF (1,002 KB) NWFSC Letter of Support - Advanced Manufacturing Academy.pdf (248 KB) HSU Ed Foundation Letter of Support.pdf (190 KB) Motion & Voting Motion to approve a Legislative Budget Request for funds to support the development and expansion of The Okaloosa County School District Advanced Manufacturing Academy to two locations. Motion by Dewey Destin, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 10. Discussion Agenda Subject : 10.3 Legislative Budget Request for funds to support the development of Coding Academies in six (6) elementary schools at the 4th grade level, presented by April Branscome, Program Director, Career Technical Education, and recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action Preferred Date : Jan 28, 2019 Absolute Date : Jan 28, 2019 Recommended Action : Motion to approve a Legislative Budget Request for funds to support the development of Jump Start (Coding Academies) in six (6) elementary schools at the 4th grade level. Public Content The District is seeking funds in the amount of $329,075.00 to support the development of Coding Academies in six (6) elementary Schools at the 4th grade level. See attached applications for additional detailed information. Please contact April Branscome for additional information, 833-5858. File Attachments 2019-2020 House APR Fillable Form - Coding vL.PDF (3,310 KB) 2019-2020 Senate LocalFundingInitiativeRequestForm - Coding vL.PDF (1,020 KB) HSU Ed Foundation Letter of Support.pdf (190 KB) Motion & Voting Motion to approve a Legislative Budget Request for funds to support the development of Jump Start (Coding Academies) in six (6) elementary schools at the 4th grade level. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 10. Discussion Agenda Subject : 10.4 Items Moved from the Consent Agenda (if any) Meeting : Jan 28, 2019 - Regular Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Jan 28, 2019 - Regular Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 TPM Program #6, Task Order #1 - Pre-GMP Roof Replacement Projects at Edge Elementary School, STEMM Academy and Crestview High School, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and reommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action Preferred Date : Jan 28, 2019 Absolute Date : Jan 28, 2019 Fiscal Impact : Yes Dollar Amount : $137,250.00 Budgeted : Yes Budget Source : Capital Outlay Recommended Action : Motion to approve TPM Program #6, Task Order #1 - Pre-GMP Roof Replacement Projects at Edge Elementary, STEMM Academy and Crestview High School, in the amount of $137,250.00 Public Content This Pre-GMP will authorize the District's Total Program Manager (TPM) to provide designs for the the roof replacements and associated flashing, trim, etc. as well as perform the required inspections and testing with Tremco. The TPM will not move forward with a GMP submittal until it is agreed that the market has returned to a more favorable financial cost position. It is not expected that the market will return to normal during the current budget year however, this will enable the District to be ready to replace the roofs when the market stablizies. As a result, the Superintendent, Staff and District Construction Representative are recommending to re-appropriate the current approved capital outlay budget for roof replacement to the school security upgrade project #3328. It is expected that the roof replacements projects could be funded in the next fiscal year Capital Outlay budget.The roof replacement project descriptions are as follows: Edge Elementary School - This project will consist of the tear-off and replacement of the existing foam over ballasted built-up roofing system on Classrooms 28 and 29 (Building 4). The existing roof is installed over a concrete deck, and extends over the walkway below. The existing layers of roofing will be removed and replaced with a new, District-standard Tremco modified bitumen/polyisocyanurate insulation roofing system with related flashing and perimeter coping. Valparaiso STEMM - This project will consist of the tear-off and replacement of the existing Foam over ballasted built-up roofing system over the old Kindergarten classroom building (300 wing). The existing roof is installed over a metal deck. The existing layers of roofing will be removed and replaced with a new, district-standard Tremco modified bitumen/polyisocyanurate insulation roofing system with related flashing and perimeter coping. Crestview High School - This project will consist of the tear-off and replacement of the existing coated foam roofing system over the Auditorium. The existing roof is installed over a tectum deck. The existing layers of roofing will be removed and replaced with a new, District-standard Tremco modified bitumen/polyisocyanurate insulation roofing system with related flashing and perimeter coping. Motion & Voting Motion to approve TPM Program #6, Task Order #1 - Pre-GMP Roof Replacement Projects at Edge Elementary, STEMM Academy and Crestview High School, in the amount of $137,250.00 Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.3 TPM Program #6, Task Order #2 - Pre-GMP District-Wide School Security Upgrade Project (Phase 1), presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action Preferred Date : Jan 28, 2019 Absolute Date : Jan 28, 2019 Fiscal Impact : Yes Dollar Amount : $189,968.00 Budgeted : Yes Budget Source : Capital Outlay Recommended Action : Motion to approve TPM Program #6, Task Order #2 - Pre-GMP District- Wide School Security Upgrade Project (Phase 1), in the amount of $189,968.00. Public Content The Pre-GMP cost is not to exceed $189,968. The Total Project budget will be $2,110,750.00, if Program #6 Task Order #1 is approved. The budget would be comprised as follows: 1. District-Wide School Security Upgrades - TPM - Project #3328 $ 723,000 2. Roof Replacements - TPM - Project #3309 & #3330 1,387,750 (Net Available after Pre-GMP See Program #6 Task Order #1) Total $ 2,110,750 The Project description is as follows:  District-Wide School Security Upgrade Project (Phase 1) – Pursuant to the District provided priority list, the TPM will inspect various schools across the district that are deemed “vulnerable” and in need of design or configuration changes to provide for a more secure, single point of entry for each campus. These designs, in conjunction with new fencing on the sites, will force all foot traffic to enter at a single controlled point, thereby increasing the security of the campus by limiting uncontrolled access. Depending on the current layout, location of the main office on the campus and construction materials used, the complexity of the redesign will differ from school to school. The approach is to assess each school individually with the understanding that no two solutions will likely be the same. Motion & Voting Motion to approve TPM Program #6, Task Order #2 - Pre-GMP District- Wide School Security Upgrade Project (Phase 1), in the amount of $189,968.00. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 11. Construction Program/Owner's Representative's Business Subject : 11.4 Request the School District's TPM to develop a Pre-GMP for the Florosa Elementary School on-campus traffic flow improvement project, presented by Bill Smith, Specialist, and recommended by the Superintendent for approval. Meeting : Jan 28, 2019 - Regular Meeting Type : Action Preferred Date : Jan 28, 2019 Absolute Date : Jan 28, 2019 Fiscal Impact : No Recommended Action : Motion for approval to request the School District's TPM to develop a Pre-GMP for the Florosa Elementary School on-campus traffic flow improvement project. Public Content Board approval will authorize the District’s Total Program Manager (TPM) to develop a Pre-GMP for the Florosa Elementary School on- campus traffic connector improvement phase. There will not be any parking lot modifications in this phase. Motion & Voting Motion for approval to request the School District's TPM to develop a Pre-GMP for the Florosa Elementary School on-campus traffic flow improvement project. Motion by Dewey Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jan 28, 2019 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. Motion & Voting Motion to authorize Attorney Robert Larkin and the law firm of Allen, Norton & Blue, to represent the Superintendent in any appeals related to termination of employment regarding employees W.A.J. and H.A.K. under the terms of the current rate agreement with that firm. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests Meeting : Jan 28, 2019 - Regular Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 1-28-2018 Student Trip Requests.pdf (33 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jan 28, 2019 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Jan 28, 2019 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jan 28, 2019 - Regular Meeting Type : Information 17. Adjournment Subject : 17.1 Adjournment of the meeting by the Chairman Meeting : Jan 28, 2019 - Regular Meeting Type : 18. Public Notices Subject : 18.1 Notice of Workshop Meeting : Jan 28, 2019 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on January 24, 2018, beginning at 9:00 a.m. This meeting will be open to the press and public. 18. Public Notices Subject : 18.2 Public Notice Meeting : Jan 28, 2019 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.