Okaloosa County BOCC — October 6, 2015 — Request approval of the contract with Environmental Management — agenda request

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 6, 2015 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Request approval of the contract with Environmental Management Resources of Washington, Inc. DEPARTMENT: Airport BCC DISTRICT: 5 STATEMENT OF ISSUE: The Department of Airports requests the Board of County Commissioners approve the contract with Environmental Management Resources of Washington, Inc. (EMR, Inc.), for the construction of an Air Traffic Control Tower at the Destin Executive Airport in the amount of $4,824,940.00 (RFB AP 60-15) and Resolution for Adoption of the Air Traffic Control Tower (ATCT) Agreement. BACKGROUND: On August 18, 2015, the Board of County Commissioners approved the request presented by the Purchasing Department to award EMR, Inc., the contract for the construction of the Air Traffic Control Tower at the Destin Executive Airport in the amount of $4,824,940.00 (RFB AP 60-15). All federal, state and local relevant permits have been issued. Staff has prepared the contract which has been coordinated per Okaloosa County policies and procedures. Funding for the project will be as follows: Florida Department of Transportation (FDOT) $1,486,682; Federal Aviation Administration (FAA) $2,000,000; approved Passenger Facility Charges (PFCs) $1,283,057; Local Match $55,201. Previous Board action in support of the FAA Contract Air Traffic Control Tower: November 7, 2006: Board approved FDOT JPA $400,000 for the ATCT March 6, 2010: Board approved the FAA Tower Operating Agreement October 16, 2012: Board approved TO 8 with RSH to prepare Environmental Assessment December 4, 2012: Board approved FDOT SJPA for ATCT funding March 19, 2013: Board update as to legislative trip - potential closure of 180 FAA ATCT September 17, 2013: Board approved Task Order 13 with RSH to design & bid the ATCT February 4, 2014: Board approved FDOT JPA for ATCT design & construction July 7, 2014: Board approved FDOT SJPA for ATCT design August 19, 2014: Board approved FAA AIP ATCT grant October 7, 2014: Board approved rejection of all bids and re-bid April 7, 2015: Board approved TO #2 with RSH to final design, bidding and CPS and: 1. A Resolution Authorizing Release of Phosphate and Mineral Rights for the mitigation site 2. The Release of Phosphate and Mineral Rights 3. The Title Commitment  4. The Letter of No Encumbrance 5. The ATCT Wetland Mitigation Conservation Easement Area 6. A Unity of Title Documents 7. Closing Affidavit OPTIONS: Approve/Reject or Table RECOMMENDATIONS: It is Staff’s recommendation that the Board approve the contract with EMR, Inc. for the construction of an Air Traffic Control Tower at the Destin Executive Airport in the amount of $4,824,940.00 and Adoption of Resolution for agreement. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator