Okaloosa County School Board — Regular Meeting, September 14, 2015 — reading text

bulk USDA Commodity foods. Public Content Request approval to tag on with RFP 1502037 USDA Commodity Processed Foods through Orange County Public Schools to process bulk USDA Commodity foods, based on fixed pricing from multiple vendors. A copy of the award document is attached. Copies of vendor proposals containing pricing, and copies of vendor contracts are on file in the Purchasing Dept. Funding will be deducted from School Food Service's State of FL Commodity Allocations Account. The contract expires June 30, 2018. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments RFP1502037.pdf (187 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.18 Destin Elementary School Self-Help Project, Shade-Sails over Playground Areas, presented by Steve Bolton, Program Director for Maintenance and Facilities Support Services, and recommended by the Superintendent for approval. Meeting : Sep 14, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 14, 2015 Fiscal Impact : Yes Dollar Amount : $31,000.00 Budgeted : Yes Budget Source : Destin Elementary School PTO Recommended Action : Motion to approve the Destin Elementary School Self-Help Project, Shade-Sails over Playground Areas, Phase 1 and Phase 2, amount not to exceed $31,000.00. Public Content Destin Elementary School is requesting approval for a Self Help Project to install shade-sails. The sails will provide shaded areas to protect students and playground equipment from direct sunlight. The project would be constructed in three (3) phases. The project is being funded entirely by PTO. The funds for Phase 1 and Phase 2 have been deposited with the District Finance Department. The anticipated cost for each phase is: Phase 1 Kindergarten Area Approximately $12,000.00 Phase 2 Big Playground Area Approximately $18,000.00 Phase 3 Small Playground Area Approximately $15,000.00 Attached: Letter of request from Al Gardner, Principal Conceptual drawings for Phase 1, 2 & 3 Map of the school campus noting areas where shade-sails are to be installed Internal Account History Report This request is for Board approval of Phase 1 and Phase 2. Board approval of Phase 3 will be requested when funds are available and deposited in the District account. File Attachments Destin Elem Shade-Sail Proj attachment for agenda(1).pdf (335 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.19 Renewal of Flood Insurance Policy for Elliott Point Elementary School, presented by Russ Frakes, Specialist, Risk Management, and recommended by the Superintendent for approval. Meeting : Sep 14, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 14, 2015 Fiscal Impact : Yes Dollar Amount : $3,927.00 Budgeted : Yes Recommended Action : Motion to approve renewal of Flood Insurance Policy for Elliott Point Elementary School in the amount of $3,927.00, effective September 15, 2015. File Attachments Schedule of Insurance - 2015-16.pdf (17 KB) Renewal Letter - 2015-16.pdf (420 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.20 Extension of the 403(b)/ 457(b) Retirement Plan Compliance and Administration Agreement between the School Board of Okaloosa County and TSA Consulting Group, Inc., presented by Russ Frakes, Specialist, Risk Management, and recommended by the Superintendent for approval. Meeting : Sep 14, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 14, 2015 Fiscal Impact : Yes Dollar Amount : $20,062.08 Budgeted : Yes Recommended Action : Motion to approve the Extension of the 403(b)/457(b) Retirement Plan Compliance and Administration Agreement between the School Board of Okaloosa County and TSA Consulting Group, Inc. for one additional year in the amount of $20,062.08. Public Content This will extend the 56 month contract entered into by the District in November of 2010 through June of 2016. The per employee rate will increase from $5.73 to $5.76. The increased rate is still below $6.08 (Year 5) rate stipulated in the pricing matrix that was part of the original agreement. File Attachments TSA Extension - 2015-16.pdf (68 KB) TSA Service Agreement & Fee Schedule.pdf (292 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.21 Request to advertise a Public Hearing for revision of School Board Policies 06-26 Equity Policy: Prohibiting Discrimination; 06-27 Equity Policy: Prohibiting Harassment; and 06-28 Reporting Violations of Equity Policies, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 14, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to advertise a Public Hearing for revision of School  Board Policies 06-26 Equity Policy: Prohibiting Discrimination; 06-27 Equity Policy: Prohibiting Harassment; and 06-28 Reporting Violations of Equity Policies. Public Content A public hearing will be advertised to receive public input and consider approval of the proposed revisions to School Board Policies 06-26 Equity Policy: Prohibiting Discrimination; 06-27 Equity Policy: Prohibiting Harassment; and 06-28 Reporting Violations of Equity Policies. File Attachments 06-27 Equity Policy - Prohibiting Harassment - Redlined.pdf (16 KB) 06-28 Reporting Violations of Equity Policies - Redlined.pdf (21 KB) 06-26 Equity Policy - Prohibiting Discrimination - Redlined.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance