Okaloosa County School Board — Regular Meeting, September 14, 2015 — reading text

amount of $41,000. Public Content Motion to approve the renewal of Blackboard Connect K-12 School Notification System - Basic Service for district wide use for 30,800 recipients at $1.25 each, for a total cost of $41,000.00. Funding will be paid from general funds, project 3007 School Notification System. This purchase is exempt under 6A-1.012(11)(A). The contract is effective October 1, 2015 through September 30, 2016 and a copy is attached. For additional information, please contact Andy Johnson, Specialist, Safe Schools at (850) 689-7198. File Attachments 2015-2016-BLACKBOARD.pdf (333 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.13 Exempted Purchase: Earth Networks, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 14, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $63,903.59 Budgeted : Yes Budget Source : Capital Funds, Project 5366 Lightening Safety Equipment Recommended Action : Motion to approve the purchase of a WeatherBug Outdoor Alerting System from Earth Networks in the amount of $63,903.59. Public Content Request approval to purchase a WeatherBug Outdoor Alerting System from Earth Networks in the amount of $63,903.59. Lightening protection systems will be installed at eleven (11) campuses, all high school campuses and most middle school campuses, with the exception of Pryor, Davidson and Ruckel. Protection for these campuses will be provided from the adjoining high school. Funding will be provided from Capital funds, project 5366, Lightening Safety Equipment. This purchase is exempt through 6A -1.012(11)(d). Copies of an agreement, sole source letter and proposal are attached. For additional information, please contact Nick Kootsouradis, Assistant Superintendent, School Operations (850) 689-7117. File Attachments WeatherBug Lightning Safety Solution.pdf (1,031 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.14 Exempted Purchase: Imagine Learning, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 14, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $74,700.00 Budgeted : Yes Budget Source : General Funds, project 4110- SAI ESOL and Federal Funds, projects 6418-Title III - Part A - ELL and project 6419-Title III - IC&Y Recommended Action : Motion to approve the purchase of Imagine Learning, a language and literacy software program in the  amount of $74,700 over a three (3) year period. Public Content Request approval to purchase Imagine Learning, a language and literacy software program in the amount of $24,900.00 per year, over a three (3) year period, for a grand total of $74,700.00. The District is receiving 54 additional licenses free of charge each year by agreeing to a multi-year contract, which is a savings of $8,100.00 per year and $24,300.00 over a three (3) year period. Funding will be paid from a combination of General Funds, project 4110-SAI ESOL and Federal Funds, projects 6418-Title III - Part A - ELL and project 6419-Title III - IC&Y. This purchase is exempt through 6 A-1.012(11)(b). A copy of the proposal is attached. For additional information, please contact Zoila Ganuza, Student Intervention Service at (850) 833-5896. File Attachments IMAGINE LEARNING.pdf (142 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.15 ITB 16-01 Petroleum Products & Antifreeze, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 14, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committees recommendation to award ITB 16-01 Petroleum Products & Antifreeze to Davison Oil, based on fixed pricing. Public Content Request approval of the committees recommendation to award ITB 16-01 Petroleum Products & Antifreeze to Davison Oil, based on fixed pricing. Purchases will be made from general funds on an as needed basis . The contract is effective September 15, 2015 through September 14, 2016 and a copy of the award tabulation is attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 689-7303. File Attachments ITB 16-01.pdf (29 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.16 Renewal of Tag-On Bid: 12-B-064 Cafeteria Smallwares, Catalog Discount Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 14, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal/State Funds Recommended Action : Motion to approve renewing Tag-On Bid #12-B-064 Cafeteria Smallwares, Catalog Bid through The School District of Osceola County, FL. Public Content Request approval to renew Tag-On Bid #12-B-064 Cafeteria Smallwares, Catalog Bid through The School District of Osceola County, FL. The awarded vendors are International Restaurant Distributors and General Hotel & Restaurant Supply Corporation. Purchases will be made on an as needed basis from Federal/State funds. The contract is effective through July 18, 2016. Copies of the award tabulation and renewal letters are attached. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments CAFETERIA SMALLWARES.pdf (255 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.17 Tag-On Bid: USDA Commodity Processed Foods, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 14, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve tagging on with RFP 1502037 USDA Commodity Processed Foods through Orange County Public Schools to process