Okaloosa County School Board — Regular Meeting, September 14, 2015 — reading text

Unsigned - Walker no post its.pdf (2,680 KB) Corrective Action 8-26-15.pdf (236 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.8 Revised Data Management Agreement for Medicaid School Administrative Claiming between The School Board of Okaloosa County, Florida and the School Board  of Seminole County, Florida, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 14, 2015 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 14, 2015 Absolute Date : Sep 14, 2015 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund - Medicaid Recommended Action : Motion to approve the Revised Data Management Agreement for Medicaid School Administrative Claiming between The School Board of Okaloosa County, Florida and the School Board of Seminole County, Florida. Public Content The School Board of Seminole County provides statistical and random sampling services which allows our school district to be eligible to file for Medicaid Administrative Claiming Reimbursement. The Okaloosa County School Board renewed it's agreement with Seminole County for random moment sampling services on June 8, 2015, for fiscal year 2015-2016, at a cost of $2,691.70. On July 1, 2015, Seminole County Public Schools was awarded funding to manage the Electronic Medicaid Administrative Claiming System (EMACS) Data Management for the State of Florida. As a result of receiving this project award, Seminole County Public Schools will not be charging individual districts for administrative claiming services. Therefore, this change will require a revision to the currently approved agreement and a corresponding approval by the School Board of Okaloosa County. File Attachments Seminole School Board - Revised Medicaid Agreement - 9-14-15.pdf (166 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.9 Membership Agreement with National Joint Powers Alliance (NJPA), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 14, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the Membership Agreement with  National Joint Powers Alliance (NJPA). Public Content Request approval of the Membership Agreement with National Joint Powers Alliance (NJPA) a national purchasing cooperative which will allow us access to national contract volume pricing and value from over 250 nationally acclaimed vendors. Attached is a copy of the Membership Agreement. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments NJPA Membership Agreement.pdf (567 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.10 Renewal of Fuel Purchasing Agreement, presented by Vince Windham, Program Director, Purchasing,  and recommended by the Superintendent for approval. Meeting : Sep 14, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of the Fuel Purchasing Agreement with Okaloosa Academy, Inc., effective September 15, 2015 through September 14, 2016. Public Content Request approval to renew the Fuel Purchasing Agreement with Okaloosa Academy, Inc., effective September 15, 2015 through September 14, 2016, allowing Okaloosa Academy, Inc. to purchase fuel for their buses from a District fuel site. Attached is a copy of the renewal confirmation letter. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments OKALOOSA ACADEMY, INC.pdf (41 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.11 Serivce Agreement #16-51 Northwest Florida State College, AmeriCorps Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 14, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $45,900.00 Budgeted : Yes Budget Source : General Funds, Projects 4109 SAI - Mentoring Services Recommended Action : Motion to approved Service Agreement #16-51 between Northwest Florida State College, AmeriCorps Programs, on behalf of elementary schools district wide. Public Content Request approval of Service Agreement #16-51 between Northwest Florida State College, AmeriCorps Programs, on behalf of elementary schools district wide to provide an eight (8) month program, "Grasses in Classes", based on environmental STEM curriculum, once a month for 3rd or 5th grades. The Provider will be paid $2,700.00 per contracted school for up to seventeen (17) schools, for a total contract amount not to exceed $45,900.00. Funds will be paid by individual participating schools from general funds, project 4109, SAI - Mentoring Services. The Agreement is effective September 15, 2015 through July 31, 2016. For additional information, please contact Marti Gardner, Director, Elementary Education, Curriculum and Instruction at (850) 833-3420. File Attachments SA# 16-51.pdf (128 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.12 Exempted Purchase: Blackboard Connect, Inc., presented by Vince Windham, Program Director, Purchasing Meeting : Sep 14, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General funds, Project 3007, School Notifications System Recommended Action :  Motion to approve the renewal of Blackboard Connect K-12 School Notification System - Basic Service for district wide use for a total