Okaloosa County School Board — Workshop Meeting, February 8, 2018 — reading text

Thursday, February 8, 2018 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Feb 8, 2018 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Feb 8, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Feb 8, 2018 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of December 20, 2017 - January 24, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 8, 2018 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of December 20, 2017 - January 24, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Dec 20 - Jan 24.pdf (147 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of December 20, 2017 - January 24, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 8, 2018 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of December 20, 2017 - January 24, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Dec 20 - Jan 24.pdf (114 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Okaloosa County District School Board Internal Funds Financial Statement and Supplementary Information for Fiscal Year Ended June 30, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 8, 2018 - Workshop Meeting Type : Information Public Content Chapter 6A-1.087, State Board of Education - Administrative Rules, requires the School Board to provide for an annual audit of school internal funds and requires that the auditor submit a signed, written report to the School Board which shall include any notations of any failure to comply with the requirements of Florida Statutes, State Board Rules and policies of the School Board, and commentary as to financial management and irregularities. This report is being presented to the School Board as an information item only, which does not require a vote, however the presentation of the report is filed as a part of public records of the Board and reflects this fact in the minutes of the School Board. The Independent Certified Public Accounting Firm of Carr, Riggs & Ingram, L.L.C., performed the audit of the school internal funds. File Attachments Published Financial Statements June 30, 2017.pdf (1,132 KB) Published Required Communications June 30, 2017.pdf (342 KB) Presentation of audit findings June 30, 2017.pdf (1,053 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Mental Health Association of Okaloosa/Walton County's The Brain Health Initiative, presented by Teri Schroeder, Program Director, Student Services Meeting : Feb 8, 2018 - Workshop Meeting Type : Information Public Content Presentation by The Okaloosa/Walton Mental Health Association with updates on The Brain Health Initiative, program funding and collaborative efforts for middle and high school students in providing voluntary parent approved mental health services to students between 12 and 20 who are uninsured or underinsured and not receiving services. File Attachments Brain Health Flyer.pdf (321 KB) Brain Health Info. Sheet.pdf (359 KB) Signed MOU.pdf (299 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Feb 8, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Special Meeting of January 18, 2018; Minutes of the Workshop Meeting of January 18, 2018; Minutes of the Regular Meeting of January 22, 2018, recommended by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Special Meeting of January 18, 2018; Minutes of the Workshop Meeting of January 18, 2018; Minutes of the Regular Meeting of January 22, 2018. File Attachments 1-18-2018 DRAFT Attorney-Client Session.pdf (202 KB) 1-18-2018 DRAFT Workshop.pdf (244 KB) 1-22-2018 DRAFT Meeting.pdf (250 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 4 School Board Member Capital Outlay Funds to Wright Elementary School for the purchase of congas, in the amount of $2,500.00, presented by Tim Bryant, and recommended by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,500.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Wright Elementary School for the purchase of congas in the amount of $2,500.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Wright Elementary School for the purchase of congas in the amount of $2,500.00. The remaining cost of $500.00 will be paid by the school. File Attachments Wright conga quote.pdf (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Budget Amendment #4 - Fiscal Year 2017-2018, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $323,905.58 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #4 - Fiscal Year 2017-2018 Public Content On September 11, 2017, the School Board adopted the budget for fiscal year 2017-2018. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and