Okaloosa County School Board — Workshop Meeting, February 8, 2018

Thursday, February 8, 2018 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Feb 8, 2018 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Feb 8, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Feb 8, 2018 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of December 20, 2017 - January 24, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 8, 2018 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of December 20, 2017 - January 24, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Dec 20 - Jan 24.pdf (147 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of December 20, 2017 - January 24, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 8, 2018 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of December 20, 2017 - January 24, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Dec 20 - Jan 24.pdf (114 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Okaloosa County District School Board Internal Funds Financial Statement and Supplementary Information for Fiscal Year Ended June 30, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 8, 2018 - Workshop Meeting Type : Information Public Content Chapter 6A-1.087, State Board of Education - Administrative Rules, requires the School Board to provide for an annual audit of school internal funds and requires that the auditor submit a signed, written report to the School Board which shall include any notations of any failure to comply with the requirements of Florida Statutes, State Board Rules and policies of the School Board, and commentary as to financial management and irregularities. This report is being presented to the School Board as an information item only, which does not require a vote, however the presentation of the report is filed as a part of public records of the Board and reflects this fact in the minutes of the School Board. The Independent Certified Public Accounting Firm of Carr, Riggs & Ingram, L.L.C., performed the audit of the school internal funds. File Attachments Published Financial Statements June 30, 2017.pdf (1,132 KB) Published Required Communications June 30, 2017.pdf (342 KB) Presentation of audit findings June 30, 2017.pdf (1,053 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Mental Health Association of Okaloosa/Walton County's The Brain Health Initiative, presented by Teri Schroeder, Program Director, Student Services Meeting : Feb 8, 2018 - Workshop Meeting Type : Information Public Content Presentation by The Okaloosa/Walton Mental Health Association with updates on The Brain Health Initiative, program funding and collaborative efforts for middle and high school students in providing voluntary parent approved mental health services to students between 12 and 20 who are uninsured or underinsured and not receiving services. File Attachments Brain Health Flyer.pdf (321 KB) Brain Health Info. Sheet.pdf (359 KB) Signed MOU.pdf (299 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Feb 8, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Special Meeting of January 18, 2018; Minutes of the Workshop Meeting of January 18, 2018; Minutes of the Regular Meeting of January 22, 2018, recommended by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Special Meeting of January 18, 2018; Minutes of the Workshop Meeting of January 18, 2018; Minutes of the Regular Meeting of January 22, 2018. File Attachments 1-18-2018 DRAFT Attorney-Client Session.pdf (202 KB) 1-18-2018 DRAFT Workshop.pdf (244 KB) 1-22-2018 DRAFT Meeting.pdf (250 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 4 School Board Member Capital Outlay Funds to Wright Elementary School for the purchase of congas, in the amount of $2,500.00, presented by Tim Bryant, and recommended by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,500.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Wright Elementary School for the purchase of congas in the amount of $2,500.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Wright Elementary School for the purchase of congas in the amount of $2,500.00. The remaining cost of $500.00 will be paid by the school. File Attachments Wright conga quote.pdf (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Budget Amendment #4 - Fiscal Year 2017-2018, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $323,905.58 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #4 - Fiscal Year 2017-2018 Public Content On September 11, 2017, the School Board adopted the budget for fiscal year 2017-2018. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of December 2017: General Fund $268,395.97 Debt Service Funds 1,226.65 Capital Projects Funds 14,158.69 Other Special Revenue Funds - Federal 40,124.27 Other Special Revenue Funds - Food Service 0.00 Total - All Funds $323,905.58 File Attachments !BA 04 - Dec 2017.pdf (1,032 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Monthly Financial Statement for December 2017, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for December 2017 Public Content The financial statement for the month ending December 31, 2017, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials Dec 2017.pdf (689 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Feb 8, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bill 2-12-18.pdf (19 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 12, 2018 Absolute Date : Feb 12, 2018 Fiscal Impact : Yes Dollar Amount : $29,540.60 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2018-2-12.pdf (368 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject :  8.8 No Award for RFQU 18-01 Educational Plant Survey Consultant, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve a "No Award" for RFQU 18-01 Educational Plant Survey Consultant. Public Content Request approval of a "No Award" for RFQU 18-01 Educational Plant Survey Consultant. The RFQU was sent to 59 potential firms through the Florida Purchasing Group Bid System with no responses received prior to the RFQU submittal due date and time. The Purchasing Department will re-bid this RFQU and solicit additional firms. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 ITB 18-09 Telecommunication Services for Wide Area Network (WAN), presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $185,448.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committee's recommendation to award ITB 18-09 Telecommunication Services for Wide Area Network (WAN). Public Content Request approval of the committee's recommendation to award ITB 18-09 Telecommunication Services for Wide Area Network (WAN) to Southern Light d/b/a Uniti Fiber in the amount of $70,260.00 and Cox Communications Gulf Coast in the amount of $115,188.00. Funding will be paid from General Funds. The contract is effective July 14, 2018 through July 13, 2019. A copy of the award tabulation is attached. For additional information, please contact Eric Mitchell, Director MIS & IT at (850) 689-7184. File Attachments ITB18-09_TAB.PDF (160 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 ITB 18-10 Internet Services, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $38,700.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committee's recommendation to award ITB 18-10 Internet Services to Cox Communications Gulf Coast in the amount of $38,700. Public Content Request approval of the committee's recommendation to award ITB 18-10 Internet Services to Cox Communications Gulf Coast in the amount of $38,700. Funding will be paid from General Funds. The contract is effective July 1, 2018 through June 30, 2019. A copy of the award tabulation is attached. For additional information, please contact Eric Mitchell, Director MIS & IT at (850) 689-7184. File Attachments ITB18-10_TAB.PDF (34 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Tag-On Bid Purchase Over $25,000: Apple, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $316,972.00 Budgeted : Yes Budget Source : Federal Funds, Project 8488 DoDEA - Esteam Recommended Action : Motion to approve the purchase of computer equipment from Apple, Inc. for Title 1 in the amount of $316,972. Public Content Request approval for Title 1 to purchase computer equipment from Apple, Inc. in the amount of $316,972. The purchase is made through the State of Florida Alternate Contract #43211500-WSCA-15-ACS. Funds will be paid from Federal Funds, Project 8488 DoDEA - Esteam. A copy of the quote is attached. For additional information, please contact Tami Ellis, Curriculum Specialist, Science at (850) 833-4122. File Attachments APPLE QUOTE.pdf (36 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Exempted Purchase: Estimated Figures for Advanced International Certificate of Education (AICE) Examinations and Advanced Placement (AP)  Examinations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, various projects paid by individual participating schools Recommended Action : Motion to approve the purchase of examinations for the estimated number of students who will participate in AICE and AP testing. Public Content Request approval to purchase examinations for the estimated number of students who will participate in AICE and AP testing. The total is based on an estimated number of participants. There purchases are exempted under 6A-1.012(11)(b). Each school has provided their funding source(s). A copy of the AICE/ AP spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments 2018 AP AICE.pdf (30 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Service Agreement #18-72 Brent Purcell,  presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,300.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve the Service Agreement with Brent Purcell in the amount of $1,300. Public Content Request approval of the Service Agreement between Brent Purcell and The School Board of Okaloosa County, FL, on behalf of Pryor Middle School, in the amount of $1,300. The provider will provide percussion and musical instruction for Beginning Band, Jazz Band and Symphonic/Concert Band students. The Provider will be paid $25.00 per hour for up to fifty-two (52) hours, for a total contract amount not to exceed $1,300.00. Funds will be paid from Internal Funds, Band. The Agreement is effective February 14, 2018 through May 16, 2018 and a copy of the Agreement is attached. For additional information, please contact Hank Phillips, Band Director, Pryor Middle School at (850) 833-3613. File Attachments SA# 18-72.PDF (56 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Request approval to proceed with negotiation and contract(s) for Investigative  Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 12, 2018 Absolute Date : Feb 12, 2018 Fiscal Impact : Yes Budgeted : No Budget Source : General Funds Recommended Action : Request approval to proceed with negotiation and contract(s) for Investigative Services. Public Content Request approval to proceed with negotiation and contract(s) for Investigative Services on an "as- needed" basis. The School Board approved the issuance of RFI 18-01 for Investigative Services at the November 13, 2017 board meeting. Two responses were received as a result of this solicitation. Approval is requested to negotiate a contract(s) with both respondents. The negotiated contract(s) will be presented to the School Board for approval prior to engaging the service of one or both respondents. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Extension of the Memorandum of Understanding between the School Board of Okaloosa County and Magellan Healthcare, Inc. (formerly known as Magellan Behavioral Health, Inc.), presented by Henry Kelley, Program Director, Community Affairs,  and recommended by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Extension of the Memorandum of Understanding between the School Board of Okaloosa County and Magellan Healthcare, Inc., (formerly known as Magellan Behavioral Health, Inc.), dated September 9, 2013, to provide child and youth behavioral (CYB) program services pursuant to the contract with the federal government to operate part of the Military & Family Life Counseling (MFLC) Program on behalf of the Department of Defense Contract No. D12PC00480. Public Content This extension of the MOU is for an additional one (1) year, through August 16, 2018. The following revision from the original contract Board-approved September 9, 2013: Under Section 6, "To School District: Henry Kelley/Program Director, Community Affairs, 850-833-7614; henry.kelley@okaloosaschools.com." File Attachments MOU Extension Magellan.pdf (354 KB) MOU - Magellan 2013.pdf (1,119 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 12, 2018 Absolute Date : Feb 12, 2018 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated February 12, 2018. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated February 12, 2018. These items will be sold through the Board approved On-line Auction Program. File Attachments Surplus Property list for Feb 12, 2018 Board Meeting.pdf (247 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Okaloosa County School District 2018-2019 and 2019-2020 School Calendars, presented by Duscha Ross, Program Director, Information Systems, and recommended  by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 12, 2018 Absolute Date : Feb 12, 2018 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Okaloosa County School District 2018-2019, 2019-2020 School Calendars. Public Content The calendar committee was made up of 18 people, with selections of members from the Superintendent, OCEA, and OCESPA. A recommendation was made to the Superintendent, and that recommendation is before you tonight. The 2018-2019 school calendar starts school for students on August 13, 2018, finishes the first semester before the winter break holiday, and ends school for students shortly following the Memorial Day holiday. The 2019-2020 school calendar starts school for students on August 12, 2019, finishes the first semester before the winter break holiday, and ends school for students shortly following the Memorial Day holiday. For additional information, please contact Duscha Ross, 689-7165. File Attachments 2018-19 Calendar by Month - 20180110 Red Flex Days.pdf (103 KB) 2018 2019 School Calendar with Shadings.pdf (103 KB) 2018 2019 School Calendar without Shadings.pdf (103 KB) 2019-2020 Calendar by Month - 20180119 Red Flex Days.pdf (105 KB) 2019 2020 School Calendar with Shadings.pdf (103 KB) 2019 2020 School Calendar without Shadings.pdf (102 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Airbnb Lodging Services - Fort Walton Beach and Choctawhatchee High Schools, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 12, 2018 Absolute Date : Feb 12, 2018 Fiscal Impact : No Budgeted : No Budget Source : School Internal Funds Recommended Action : Motion to approve Airbnb Lodging Services for Fort Walton Beach and Choctawhatchee High Schools, Public Content Request permission to allow Fort Walton Beach High School and Choctawhatchee High School to book lodging accommodations through Airbnb for a one-time school related event. Utilizing the services of Airbnb requires full payment in advance. Typically, the School District does not allow prepayment of goods and/or services. However, the two schools referenced above have indicated that booking lodging services through Airbnb would result in significant savings to the schools when compared to traditional hotel/motel reservations. The source of funding will be School Internal Funds. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Information Public Content The following employees have been placed Administrative Leave: 116996 109713 118486 121314 9. Superintendent's Human Resources Recommendations Subject : 9.2 Out-of-Field Report for the 2017-2018 school year, presented by Karen Peek, Program Director of Professional Services and recommended by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Superintendent's recommendation to approve the list of out-of-field teachers presented. Public Content None to be presented at this time. However, it is anticipated that there might be out-of-field teachers to report by the time of the Board agenda meeting. 9. Superintendent's Human Resources Recommendations Subject : 9.3 Forgiveness of Cold Weather/Ice Day, January 17, 2018, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve forgiveness of the cold weather/ice day, January 17, 2018. Public Content As is past practice when students are not required to make up days due to emergency circumstances, the Superintendent recommends forgiveness for employees as outlined below: • All employees NOT on unpaid leave, hours on the school/department payroll should be reported as though the employees worked on January 17, 2018. • Employees ON unpaid leave should not be reported as having worked. • Employees who had already requested sick leave or annual leave should be reported as having worked those days and NOT reported as having taken leave. • Substitutes, including long term substitutes, will not be paid for January 17, 2018. • Administrators will not receive any additional pay for extra hours they may have worked. File Attachments Cold Weather Memo.pdf (235 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Personnel Recommendations, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction,  and recommended by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and education support positions or hired for substitute positions. File Attachments February 12, 2018 Ed Support Board Report.pdf (126 KB) February 12, 2018 Instructional Board Report.pdf (109 KB) BOARD REPORT FEBRUARY 12, 2018.pdf (11 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Deferred Retirement Option Program (DROP), presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve new participants in the Deferred Retirement Option Program (DROP). Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). File Attachments February 12, 2018 DROP Board Report.pdf (200 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employee Reinstatement, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve reinstatement of employee. Public Content Reinstatement of employee EID#110534 as specified in attached letter. 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employment Separations, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsFeb12th2018.pdf (39 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.8 Employee Suspension, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the suspension of employee. Public Content Suspension of the following employee: EID# 102627 9. Superintendent's Human Resources Recommendations Subject : 9.9 Employee Termination, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the employee termination. Public Content Recommend employee #108075 be terminated for violation of School Board policy and Principals of Professional Conduct as more specifically identified in the attached notice letter to the employee. 9. Superintendent's Human Resources Recommendations Subject : 9.10 Employee Hearing, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to schedule employee hearing. Public Content Employee EID#110911, has been recommended for termination. In accordance with the Master Contract, the employee is requesting a formal hearing regarding this recommendation. 9. Superintendent's Human Resources Recommendations Subject : 9.11 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Wendy Keenum, Bruner Middle, 75.00 hours Mary Locke, Lewis School, 7.50 hours Christine Richards, Silver Sands School, 75.00 hours Geniveve Willis, Custodial Services, 35.00 hours Melissa Young, Fort Walton Beach High, 37.50 hours 9. Superintendent's Human Resources Recommendations Subject : 9.12 Leave Without Pay, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Feb 8, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Feb 8, 2018 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Feb 8, 2018 - Workshop Meeting Type : Action, Information 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Feb 8, 2018 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests Approved by the Superintendent Meeting : Feb 8, 2018 - Workshop Meeting Type : Information Public Content Out-of-State Student Trip Requests approved by the Superintendent File Attachments 2-12-2018 Student Trip Requests.pdf (672 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters  addressed by the Superintendent Meeting : Feb 8, 2018 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Feb 8, 2018 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 17. Adjournment Subject : 17.1 Adjournment of the meeting by the Chairman Meeting : Feb 8, 2018 - Workshop Meeting Type : 18. Public Notices Subject : 18.1 Notice of Workshop Meeting : Feb 8, 2018 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on February 8, 2018, beginning at 9:00 a.m. This meeting will be open to the press and public. 18. Public Notices Subject : 18.2 Public Notice Meeting : Feb 8, 2018 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.