Okaloosa County School Board — Workshop Meeting, April 10, 2023 — reading text

($181,562.04) Budgeted : Yes Budget Source : Capital Funds (1.5 Mill), Project 2215 Destin ES Soffit Repair - T&M - P6TO18 Recommended Action : Motion to approve the Prime Contract Change Order for Program #6, Task Order #18, Time & Materials, Repair Soffit at Destin Elementary School, Credit to the Time and Materials, in the amount of $181,562.04. Public Content Approval to accept the Prime Contract Change Order for Program #6, Task Order #18, Time & Materials, Repair Soffit at Destin Elementary School. Credit for de-obligation of unused funds on the Time & Materials, Task Order #18, Repair Soffit at Destin Elementary School. The Contract Value will be changed by Prime Contract Change Order, in the amount of $181,562.04. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments Jacobs Titan Prime Contract Change Order 001 - TO 18 Deobligation of funds.pdf (596 KB) TO#18 TM Funds Deobligation Close out Letter - JM signed.pdf (293 KB) 10. Construction Program/Owner's Representative's Business Subject : 10.9 Program #6, Task Order #26, Time & Materials, Asbestos Abatement of the Central Administrative Complex in Niceville, Florida, Prime Contract Change Order, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action Preferred Date : Apr 10, 2023 Absolute Date : Apr 10, 2023 Dollar Amount : ($87,655.43) Budgeted : Yes Budget Source : Capital Funds (1.5 Mill), Project 3204 - Central Complex Asbestos P6TO26 Recommended Action : Motion to approve the Prime Contract Change Order for Program #6, Task Order #26, Time & Materials, Asbestos Abatement of the Central Administrative Complex in Niceville, Florida, Credit to the Time and Materials, in the amount of $87,655.43. Public Content Approval to accept the Prime Contract Change Order for Program #6, Task Order #26, Time & Materials, Asbestos Abatement of the Central Administrative Complex in Niceville, Florida. Credit for deobligation of unused funds on the Time & Materials, Task Order #26, Asbestos Abatement of the Central Administrative Complex in Niceville, Florida. The Contract Value will be changed by Prime Contract Change Order, in the amount of $87,655.43. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments Jacobs Titan Prime Contract Change Order 001 - TO 26 Deobligation of funds.pdf (608 KB) TO#26 TM Funds Deobligation Close out Letter - JM signed.pdf (291 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Apr 10, 2023 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Apr 10, 2023 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments Student Trip Requests - 4-10-23.pdf (96 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Apr 10, 2023 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. File Attachments HOUSE BILL 1 impact 20230410.pdf (216 KB) 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Apr 10, 2023 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : Apr 10, 2023 - Workshop Meeting Type : Information 15. Public Hearing Subject : 15.1 Public Hearing for adoption of new job description for ESE Analyst, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action Preferred Date : Apr 10, 2023 Absolute Date : Apr 10, 2023 Recommended Action : Motion to approve a new job description for ESE Analyst. Public Content A Public Hearing will be held to receive public input and consider approval on the new job description for ESE Analyst. The goal of the position of ESE Analyst is to manage the financial matters and IDEA federal grants to support the mission of the ESE department and ensure compliance with federal spending requirements and school board policy. For additional information, please contact Lee Hale at 850-833-5801. File Attachments ESE Analyst.pdf (38 KB) 15. Public Hearing Subject : 15.2 Public Hearing for adoption of new job description for Accounts Payable Analyst, presented by Lee Hale, Assistant Superintendent,  Human Resources, and recommended by the Superintendent for Approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action Preferred Date : Apr 10, 2023 Absolute Date : Apr 10, 2023 Recommended Action : Motion to approve a new job description for Accounts Payable Analyst. Public Content A Public Hearing will be held to receive public input and consider approval on the new job description for Accounts Payable Analyst. The goal of the position of Accounts Payable Analyst is to pay all District purchase orders, invoices, contracts, utilities, etc., applying discounts and meeting remittance deadlines while maintaining accuracy and eliminating fraud by utilizing experience, training, and compliance with applicable laws, regulations, standards and rules to include Board policy by verifying quotes, contracts, purchase orders and other forms of verification. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Accounts Payable Analyst.pdf (80 KB) 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Apr 10, 2023 - Workshop Meeting Type : 17. Public Notices Subject : 17.1 Notice of Okaloosa School Board Leasing Corporation Board of Directors Meeting Meeting : Apr 10, 2023 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE The members of the School Board of Okaloosa County will convene as the Board of Directors of the Okaloosa School Board Leasing Corporation for the purpose of reviewing, approving and adopting Resolution No. LC 2023-01 approving the first amendment to Lease Schedule No. 2022A to allow for the use of the shared savings that equals approximately $20,000.000.00 to be applied to District-wide roofing and other capital improvement projects as identified in the Resolution. This meeting will be held at 8:30 a.m. on Monday, April 10, 2023, or as soon thereafter as this matter may be heard at the School District Central Administration Complex, in the Training Room, 202 Highway 85 North, Niceville, Florida. This meeting is open to the press and public. File Attachments 4-10-2023 Leasing Corporation Meeting - Agenda.pdf (49 KB) 17. Public Notices Subject : 17.2 Notice of Workshop Meeting : Apr 10, 2023 - Workshop Meeting Type : Information Public