Okaloosa County School Board — Workshop Meeting, April 10, 2023

Monday, April 10, 2023 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2023 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Apr 10, 2023 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Apr 10, 2023 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Deleted item 7.13 Addition of SurgeryPlus Program through Employer Direct Healthcare, at the request of Lindsay Maxey, Program Director, Human Resources. Superintendent's Human Resources Recommendations: Deleted item 8.8 Employee Suspension, at the request of Lee Hale, Assistant Superintendent, Human Resources. 3. Recognitions Subject : 3.1 Recognition of Choctawhatchee High School Competitive Cheerleading Team, 2023 Florida High School Athletic Association (FHSAA) State Champions, Small COED Division, presented by Superintendent Chambers. Meeting : Apr 10, 2023 - Workshop Meeting Type : Recognition Public Content Recognizing the Choctawhatchee Competitive Cheerleading Team, 2023 Florida High School Athletic Association (FHSAA) State Champions in the Small COED Division. Coach: Kerri Kriech Assistant Coach: Kristen Davis Choreographer: Blake Lane Team Members: Morgan Nowell Amelia Barrett Ella Baldwin Chi Medina Ruby Darnell Angela Martinez Ava Dukes Hailey Davis Mia Parra Hannah Adams Reese Overman Jovanni Bonilla Katie Kemp Kelby Cox Kira Cruz-Richardson Abby Vinson File Attachments Choctaw Cheer Res 2023.pdf (328 KB) Choctaw Cheer Small COED FHSAA Champs 2023.pdf (284 KB) 3. Recognitions Subject : 3.2 Recognition of Shalimar Elementary School Archery Team as the 2023 State Champions in the  National Archery State Program, Elementary School Division, presented by Superintendent Chambers. Meeting : Apr 10, 2023 - Workshop Meeting Type : Recognition Public Content Recognizing Shalimar Elementary School Archery Team as the 2021 State Champions in the National Archery State Program, Elementary School Division. The National Archery in the Schools Program is an in-school program aimed at improving educational performance among students in grades 4th - 12th. Through this program, students are learning focus, self-control, discipline, patience, and the life lessons required to be successful in the classroom and in life. Coaches: Keith Oliver and David Lawrence Team Members: Riley Boswell Linkoln Updike Lucy Ferguson Italia Gibson Emily Boyle Laisha Bautista Taylor Davis Riley Ford Erin Miller Trentyn Abdulghani Isaiah Riggins Anthony Bonilla Tereza Turek Gia Joya Layla Ferguson Grace Le Eliana Rellick Naomi Gam Niya Chen Mason Walters Chloe Love Rafael Aguila Harper Cruz Aliyah Epperson File Attachments Shalimar Archery 2023.pdf (288 KB) Shalimar Archery 2023 Res.pdf (278 KB) 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : Apr 10, 2023 - Workshop Meeting Type : Information 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Apr 10, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Student Disciplinary Hearing of March 27, 2023; Minutes of Workshop Meeting of March 27, 2023; Minutes of Regular Meeting of March 27,  2023, recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearing of March 27, 2023; Minutes of Workshop Meeting of March 27, 2023; Minutes of Regular Meeting of March 27, 2023. File Attachments 3-27-2023 Workshop - DRAFT.pdf (143 KB) 3-27-2023 Meeting - DRAFT.pdf (142 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Longwood Elementary School for Cleartouch Panels in the amount of $4,937.00, presented by Lamar White and recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 10, 2023 Absolute Date : Apr 10, 2023 Fiscal Impact : Yes Dollar Amount : $4,937.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Longwood Elementary School for Cleartouch Panels in the amount of $4,937.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Longwood Elementary School for Cleartouch Panels in the amount of $4,937.00. File Attachments Longwood Cleartouch.pdf (546 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Florosa Elementary School for painting of the building in the amount of $6,606.20, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 10, 2023 Absolute Date : Apr 10, 2023 Fiscal Impact : Yes Dollar Amount : $6,606.20 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve District 3 School Board Member Capital Outlay Funds to Florosa Elementary School for painting of the building of $6,606.20. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Florosa Elementary School for painting of the building of $6,606.20. File Attachments Florosa Paint Quote.pdf (34 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 4-10-23.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $27,370.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2023-04-10.pdf (112 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Resolution 23-04 Authorizing the Approval of a First Amendment to Lease Schedule for Certificates of Participation (The School Board of Okaloosa County, Florida, Master Lease Program) 2022A Adding Certain Roofing and Other Projects that May Be Financed with the Proceeds, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 10, 2023 Absolute Date : Apr 10, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : Certificates of Participation 2022A Recommended Action : Motion to approve Resolution 23-04 Authorizing the Approval of a First Amendment to Lease Schedule for Certificates of Participation (The School Board of Okaloosa County, Florida, Master Lease Program)  2022A Adding Certain Roofing and Other Projects that May Be Financed with the Proceeds. Public Content The Superintendent recommends approval of Resolution No. 23-04 which authorizes the approval of a first amendment to the lease schedule for Certificates of Participation (The School Board of Okaloosa County, Florida, Master Lease Program) 2022A adding certain roofing and other projects that may be financed with the proceeds. Declared savings of $19.8 million may be expended for any of the following projects: School security upgrade of interior access control at all schools School technology upgrade purchase and installation at all schools Roofing improvements and projects at all or a portion of the following schools: Bluewater Elementary School Bruner Middle School Choctawhatchee High School Crestview High School Eglin Elementary School Fort Walton Beach High School Laurel Hill School Longwood Elementary School Niceville High School Northwood Elementary School Pryor Middle School Richbourg School Ruckel Middle School Silver Sands School Walker Elementary School File Attachments Resolution - School Board - v2 - Amendment to 2022A Lease Schedule to add projects.pdf (118 KB) Lease Schedule 2022A - First Amendment -v3 - 03.13.23.pdf (199 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $56,058.00 to Charter Schools, presented by Julie Perry, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 10, 2023 Absolute Date : Apr 10, 2023 Fiscal Impact : Yes Dollar Amount : $56,058.00 Budgeted : Yes Budget Source : Federal Impact Aid Funds Recommended Action : Motion to appropriate Federal Impact Aid Funds and make a payment in the amount of $56,058.00 to Charter Schools. Public Content The District received its second Voucher for Impact Aid Section 7003 Payments dated March 17, 2023, for the 2023 Claiming Year (Claim Filed January 2021) in the following amounts: Section 7003(b) Basic Support - Dated March 17, 2023 $ 3,613,633.00 Less First Voucher - Dated (2,007,574.00) Equals Increase Due to Second Voucher - Dated March 17, 2023 $1,606,059.00 Section 7003(d) Disability Support $ 317,851.00 Less First Voucher - Dated (151,358.00) Equals Increase Due to Second Voucher - Dated March 17, 2023 $ 166,493.00 Section 7003(b) Basic Support - Increase Due to Second Voucher $1,606,059.00 Section 7003(d) Disability Support - Increase Due to Second Voucher 166,493.00 Total Increase Due to Second Voucher $1,772,552.00 The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2023 claiming year. The calculation for the 2023 claiming year is based on the number of eligible student cards submitted during the 2021-2022 school year. The payments to these schools are as follows: Center 9700 - Destin High School $ 2,955.00 Center 9800 - Okaloosa Academy 841.00 Center 9805 - NWFSC Collegiate High School 12,193.00 Center 9807 - Liza Jackson Preparatory School 40,069.00 Total $56,058.00 File Attachments Agenda - Fed Impact Aid 2023 Pmt 1 2023-04-10.pdf (1,028 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Fiscal Year 2023-2024 Child Care Fees, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 10, 2023 Absolute Date : Apr 10, 2023 Fiscal Impact : Yes Recommended Action : Motion to approve Fiscal Year 2023- 2024 Child Care Fees. Public Content The Child Care fees for fiscal year 2023-2024 are being submitted to the School Board for approval. The following schools plan to offer child care programs next school year: Antioch Elementary School Bluewater Elementary School Bob Sikes Elementary School Northwood Elementary School Plew Elementary School Wright Elementary School The attached document outlining the fees for fiscal year 2023-2024 is highlighted to indicate the changes. File Attachments !Child Care Fees for Agenda Item FY 2024 2023-04-10.pdf (83 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Proposed School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for Fiscal Year 2023-2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 10, 2023 Absolute Date : Apr 10, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve Proposed School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for Fiscal Year 2023-2024. Public Content In fiscal year 2014-2015, the School Board approved a change in school budget allocation methodologies. The District transitioned from a "Site Based Budget Model" to a "Centralized Hybrid Budget Model." The School Board asked the Superintendent to monitor the functionality and practicality of the approved staffing plan and make any necessary recommended changes to the plan annually. The proposed staffing plan for fiscal year 2023-2024 is attached. The net fiscal impact will be incorporated within the Preliminary and Tentative Budget for fiscal year 2023-2024 which will be presented to the School Board in July 2023. The school supplement standards are also being submitted for approval by the School Board. The grid indicates the number of supplemental positions based on school level. Any variations are noted at the bottom of the grid. File Attachments School Staffing Grid FY 2024 School Board 2023-04-10.pdf (94 KB) School Staffing Grid Notes FY 2024 School Board 2023-04-10.pdf (100 KB) Supplements Standard FY 2024.pdf (77 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Tag-On Bid Purchase Over $50,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 10, 2023 Absolute Date : Apr 10, 2023 Fiscal Impact : Yes Dollar Amount : $59,640.96 Budgeted : Yes Budget Source : Capital Funds, Project 2329 DW-EMS Controls/Water Treat Recommended Action : Motion to approve the purchase of replacement equipment and installation for Eglin Elementary School Cafeteria from Trane in the amount of $59,640.96. Public Content Request approval to purchase replacement equipment and installation for Eglin Elementary School Cafeteria from Trane in the amount of $59,640.96. The purchase is made through OMNIA Contract #3341 and funds will be paid from Capital Funds, Project 2329 DW-EMS Controls/Water Treat. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments TRANE QUOTE.pdf (333 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Certification of the Okaloosa County School District Facilities FISH Data for 2023, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 10, 2023 Absolute Date : Apr 10, 2023 Recommended Action : Motion to approve the Annual Certification of Facilities Data, OEF FISH CERT form for 2023. Public Content In accordance with Florida Statue 1013.31 (1)(d), each year, each district shall review the Florida Inventory of School Houses (FISH) and shall certify to the Office of Educational Facilities that the inventory is current and accurate. This certification is due prior to April 1 of each year. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Certification of Facilities Data 3-28-23.pdf (502 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Deleted - Addition of SurgeryPlus Program through Employer Direct Healthcare, presented by Russ Frakes, Specialist, Risk Management, and recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 10, 2023 Fiscal Impact : No Recommended Action : Motion to approve implementation of SurgeryPlus Program. Public Content The Benefits Oversight Group (BOG) recently voted to recommend the integration of SurgeryPlus presented by Employer Direct Healthcare (EDH) into the partially self-funded group medical plan. Through this program, eligible OCSD employees and their covered dependents for whom an eligible surgical procedure has been recommended will be provided with the option to utilize the SurgeryPlus network of facilities and surgeons for their procedure. By selecting a SurgeryPlus network facility, the employee will have access to "Best in Class" outcomes, concierge service and will have their deductible and coinsurance waived. SurgeryPlus delivers savings of up to 50% compared to national carriers by securing lower reimbursement rates with participating providers. The recommended fee structure would be based on a percentage of the savings achieved. OCSD would retain 65% and EDH 35% of the amount saved. For additional information please contact Russ Frakes at (850) 833-5823. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Superintendent's Human Resources Recommendations Subject : 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Apr 10, 2023 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 112982 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 (Information Only) Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : Apr 10, 2023 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). DROP Start Employee Name EID Position Location Date Elizabeth Pizzotti 118504 Teacher Baker School 7/1/2023 Dawn Day 108998 Paraprofessional Walker ES 6/1/2023 Thomas Ballasch 115138 Teacher Mary Esther ES 7/1/2023 For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action Preferred Date : Apr 10, 2023 Absolute Date : Apr 10, 2023 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments Separations, Public, 04.10.23.pdf (44 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.4 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action Preferred Date : Apr 10, 2023 Absolute Date : Apr 10, 2023 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments APRIL 10, 2023 Ed Support New.pdf (206 KB) APRIL 10, 2023 Instructional New.pdf (210 KB) April 10, 2023 Substitute New Hires.pdf (95 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.5 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action Preferred Date : Apr 10, 2023 Absolute Date : Apr 10, 2023 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments April 10, 2023 Transfers, Public.pdf (81 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.6 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action Preferred Date : Apr 10, 2023 Absolute Date : Apr 10, 2023 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day: EID: 108965 For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.7 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action Preferred Date : Apr 10, 2023 Absolute Date : Apr 10, 2023 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day: EID: 124414 For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.8 Deleted - Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action Preferred Date : Apr 10, 2023 Absolute Date : Apr 10, 2023 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day: EID: 125718 For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.9 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action Preferred Date : Apr 10, 2023 Absolute Date : Apr 10, 2023 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Apr 10, 2023 - Workshop Meeting Type : Action, Information 10. Construction Program/Owner's Representative's Business Subject : 10.2 Authorization for Professional Services Agreement from Faithful + Gould for price validation for Program #6, Task Order #16 (Phase II), Roofing and Canopy Projects at Choctawhatchee High School and Lewis School K-8, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action Preferred Date : Apr 10, 2023 Absolute Date : Apr 10, 2023 Fiscal Impact : Yes Dollar Amount : $10,320.00 Budgeted : Yes Budget Source : Capital Funds (CO & DS), Project 2207 Roof & Canopy Projects P6TO16 Recommended Action : Motion to approve the Authorization for Professional Services from Faithful + Gould for price validation for Program #6, Task Order #16 (Phase II), Roofing and Canopy Projects at Choctawhatchee High School and Lewis School K-8, amount not to exceed $10,320.00. Public Content Approval is requested for the Authorization for Professional Services Agreement between Faithful + Gould and The School Board of Okaloosa County, Florida for Program #6, Task Order #16 (Phase II), Roofing and Canopy Projects at Choctawhatchee High School and Lewis School K-8. Scope of Services: Investigate proposed work scope, prepare independent estimates for Probable Construction Costs and Review and Validate TPM's GMP for: Program #6, Task Order #16 (Phase II), amount not to exceed $10,320.00. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments F+G Auth for Prof Srvs TO 16.pdf (151 KB) 10. Construction Program/Owner's Representative's Business Subject : 10.3 Approval of the Selection Committee for RFQU 23-01, Construction Cost Engineering Consulting Services, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action Preferred Date : Apr 10, 2023 Absolute Date : Apr 10, 2023 Recommended Action : Motion to approve the Selection Committee for the purposes of RFQU 23-01 Construction Cost Engineering Consulting Services. Public Content Approval is requested to appoint a Selection Committee for the purposes of RFQU 23-01, Construction Cost Engineering Consulting Services. Pursuant to the State of Florida’s Consultants Competitive Negotiations Act, Section 287.055, Florida Statutes, the School Board of Okaloosa County Florida is accepting “Statements of Qualifications” from qualified firms or individuals for Construction Cost Engineering and Verification Services (”CCE”) for a multi-year program of facility construction including new construction, renovations and roofing projects. The full scope of such consulting services is more fully described in the RFQU. In keeping with past practices the members of the working Construction Committee listed below have been selected to serve on the RFQU 23-01 selection committee contingent upon approval by the Board: 1. Grant Meyer, Director I, Operational Services 2. Steve Bolton, Program Director, Maintenance Department 3. Dr. Bill Smith, Program Director, Facilities Planning 10. Construction Program/Owner's Representative's Business Subject : 10.4 Program #6, Task Order #11, District-Wide Sales Tax Roofing Projects, Prime Contract Change Order, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action Preferred Date : Apr 10, 2023 Absolute Date : Apr 10, 2023 Fiscal Impact : Yes Dollar Amount : ($464,904.15) Budgeted : Yes Budget Source : Capital Funds (Sales Tax), Project 3374 - Roofing Replacement - P6TO11 Recommended Action : Motion to approve the Prime Contract Change Order for Program #6, Task Order #11, District-Wide Sales Tax Roofing Projects, Credit to the GMP, in the amount of $464,904.15. Public Content Approval to accept the Prime Contract Change Order for Program #6, Task Order #11, District-Wide Sales Tax Roofing Projects. Credit for Owner's portion of Shared Savings funds for Task Order #11, District-Wide Sales Tax Roofing Projects at Crestview High School, Edge Elementary School, Pryor Middle School and Mary Esther Elementary School. The Contract Value will be changed by Prime Contract Change Order, in the amount of $464,904.15. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments Jacobs Titan Prime Contract Change Order 001 - TO 11 Shared Savings.pdf (606 KB) 10. Construction Program/Owner's Representative's Business Subject : 10.5 Program #6, Task Order #12, District-Wide Sales Tax Construction Projects, Prime Contract Change Order, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action Preferred Date : Apr 10, 2023 Absolute Date : Apr 10, 2023 Dollar Amount : ($4,800,000.00) Budgeted : Yes Budget Source : Capital Funds (COPS 2022A), Project 3388 - DW - Sales Tax Construct - P6TO12 Recommended Action : Motion to approve the Prime Contract Change Order for Program #6, Task Order #12, District-Wide Sales Tax Construction Projects, Credit to the GMP, in the amount of $4,800,000.00. Public Content Approval to accept the Prime Contract Change Order for Program #6, Task Order #12, District-Wide Sales Tax Construction Projects. Credit for Owner's portion of Shared Savings funds for Task Order #12, District-Wide Sales Tax Construction Projects. The Contract Value will be changed by Prime Contract Change Order, in the amount of $4,800,000.00. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments Jacobs Titan Prime Contract Change Order 002 - TO 12 Shared Savings.pdf (601 KB) 10. Construction Program/Owner's Representative's Business Subject : 10.6 Program #6, Task Order #14, Ft. Walton Beach High School Boy's Field House Roof Project, Prime Contract Change Order, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action Preferred Date : Apr 10, 2023 Absolute Date : Apr 10, 2023 Fiscal Impact : Yes Dollar Amount : ($36,635.17) Budgeted : Yes Budget Source : Capital Funds (CO & DS), Project 2201 - FWB Field House - P6TO14 Recommended Action : Motion to approve the Prime Contract Change Order for Program #6, Task Order #14, Ft. Walton Beach High School Boy's Field House Roof Project, Credit to the GMP, in the amount of $36,635.17. Public Content Approval to accept the Prime Contract Change Order for Program #6, Task Order #14, Ft. Walton Beach Boy's Field House Roof Project. Credit for Owner's portion of Shared Savings funds for Task Order #14, Ft. Walton Beach High School Boy's Field House Roof Project. The Contract Value will be changed by Prime Contract Change Order, in the amount of $36,635.17. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments Jacobs Titan Prime Contract Change Order 001 - TO 14 Shared Savings.pdf (605 KB) 10. Construction Program/Owner's Representative's Business Subject : 10.7 Program #6, Task Order #9, Time & Materials, Emergency Remedial Efforts both design and construction for repairs to Jack Foster Stadium at Crestview High School, Prime Contract Change Order, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action Preferred Date : Apr 10, 2023 Absolute Date : Apr 10, 2023 Fiscal Impact : Yes Dollar Amount : ($25,472.57) Budget Source : Capital Funds (1.5 Mill), Project 3370 - Crestview-Stadium Repairs - P6TO9 Recommended Action : Motion to approve the Prime Contract Change Order for Program #6, Task Order #9, Time & Materials, Emergency Remedial Efforts both design and construction for repairs to Jack Foster Stadium at Crestview High School, Credit to the Time & Materials, in the amount of $25,472.57. Public Content Approval to accept the Prime Contract Change Order for Program #6, Task Order #9, Time & Materials, Emergency Remedial Efforts both design and construction for repairs to Jack Foster Stadium at Crestview High School. Credit for deobligation of unused funds on the Time & Materials, Task Order #9, Emergency Remedial Efforts both design and construction for repairs to Jack Foster Stadium at Crestview High School. The Contract Value will be changed by Prime Contract Change Order, in the amount of $25,472.57. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments Jacobs Titan Prime Contract Change Order 001 - TO 9 Deobligation of funds.pdf (624 KB) TO#9 TM Funds Deobligation Close out Letter - JM signed.pdf (286 KB) 10. Construction Program/Owner's Representative's Business Subject : 10.8 Program #6, Task Order #18, Time & Materials, Repair Soffit at Destin Elementary School, Prime Contract Change Order, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action Preferred Date : Apr 10, 2023 Absolute Date : Apr 10, 2023 Fiscal Impact : Yes Dollar Amount : ($181,562.04) Budgeted : Yes Budget Source : Capital Funds (1.5 Mill), Project 2215 Destin ES Soffit Repair - T&M - P6TO18 Recommended Action : Motion to approve the Prime Contract Change Order for Program #6, Task Order #18, Time & Materials, Repair Soffit at Destin Elementary School, Credit to the Time and Materials, in the amount of $181,562.04. Public Content Approval to accept the Prime Contract Change Order for Program #6, Task Order #18, Time & Materials, Repair Soffit at Destin Elementary School. Credit for de-obligation of unused funds on the Time & Materials, Task Order #18, Repair Soffit at Destin Elementary School. The Contract Value will be changed by Prime Contract Change Order, in the amount of $181,562.04. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments Jacobs Titan Prime Contract Change Order 001 - TO 18 Deobligation of funds.pdf (596 KB) TO#18 TM Funds Deobligation Close out Letter - JM signed.pdf (293 KB) 10. Construction Program/Owner's Representative's Business Subject : 10.9 Program #6, Task Order #26, Time & Materials, Asbestos Abatement of the Central Administrative Complex in Niceville, Florida, Prime Contract Change Order, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action Preferred Date : Apr 10, 2023 Absolute Date : Apr 10, 2023 Dollar Amount : ($87,655.43) Budgeted : Yes Budget Source : Capital Funds (1.5 Mill), Project 3204 - Central Complex Asbestos P6TO26 Recommended Action : Motion to approve the Prime Contract Change Order for Program #6, Task Order #26, Time & Materials, Asbestos Abatement of the Central Administrative Complex in Niceville, Florida, Credit to the Time and Materials, in the amount of $87,655.43. Public Content Approval to accept the Prime Contract Change Order for Program #6, Task Order #26, Time & Materials, Asbestos Abatement of the Central Administrative Complex in Niceville, Florida. Credit for deobligation of unused funds on the Time & Materials, Task Order #26, Asbestos Abatement of the Central Administrative Complex in Niceville, Florida. The Contract Value will be changed by Prime Contract Change Order, in the amount of $87,655.43. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments Jacobs Titan Prime Contract Change Order 001 - TO 26 Deobligation of funds.pdf (608 KB) TO#26 TM Funds Deobligation Close out Letter - JM signed.pdf (291 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Apr 10, 2023 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Apr 10, 2023 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments Student Trip Requests - 4-10-23.pdf (96 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Apr 10, 2023 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. File Attachments HOUSE BILL 1 impact 20230410.pdf (216 KB) 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Apr 10, 2023 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : Apr 10, 2023 - Workshop Meeting Type : Information 15. Public Hearing Subject : 15.1 Public Hearing for adoption of new job description for ESE Analyst, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action Preferred Date : Apr 10, 2023 Absolute Date : Apr 10, 2023 Recommended Action : Motion to approve a new job description for ESE Analyst. Public Content A Public Hearing will be held to receive public input and consider approval on the new job description for ESE Analyst. The goal of the position of ESE Analyst is to manage the financial matters and IDEA federal grants to support the mission of the ESE department and ensure compliance with federal spending requirements and school board policy. For additional information, please contact Lee Hale at 850-833-5801. File Attachments ESE Analyst.pdf (38 KB) 15. Public Hearing Subject : 15.2 Public Hearing for adoption of new job description for Accounts Payable Analyst, presented by Lee Hale, Assistant Superintendent,  Human Resources, and recommended by the Superintendent for Approval. Meeting : Apr 10, 2023 - Workshop Meeting Type : Action Preferred Date : Apr 10, 2023 Absolute Date : Apr 10, 2023 Recommended Action : Motion to approve a new job description for Accounts Payable Analyst. Public Content A Public Hearing will be held to receive public input and consider approval on the new job description for Accounts Payable Analyst. The goal of the position of Accounts Payable Analyst is to pay all District purchase orders, invoices, contracts, utilities, etc., applying discounts and meeting remittance deadlines while maintaining accuracy and eliminating fraud by utilizing experience, training, and compliance with applicable laws, regulations, standards and rules to include Board policy by verifying quotes, contracts, purchase orders and other forms of verification. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Accounts Payable Analyst.pdf (80 KB) 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Apr 10, 2023 - Workshop Meeting Type : 17. Public Notices Subject : 17.1 Notice of Okaloosa School Board Leasing Corporation Board of Directors Meeting Meeting : Apr 10, 2023 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE The members of the School Board of Okaloosa County will convene as the Board of Directors of the Okaloosa School Board Leasing Corporation for the purpose of reviewing, approving and adopting Resolution No. LC 2023-01 approving the first amendment to Lease Schedule No. 2022A to allow for the use of the shared savings that equals approximately $20,000.000.00 to be applied to District-wide roofing and other capital improvement projects as identified in the Resolution. This meeting will be held at 8:30 a.m. on Monday, April 10, 2023, or as soon thereafter as this matter may be heard at the School District Central Administration Complex, in the Training Room, 202 Highway 85 North, Niceville, Florida. This meeting is open to the press and public. File Attachments 4-10-2023 Leasing Corporation Meeting - Agenda.pdf (49 KB) 17. Public Notices Subject : 17.2 Notice of Workshop Meeting : Apr 10, 2023 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on April 10, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.3 Notice of Public Hearing - 6:15 p.m. Meeting : Apr 10, 2023 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on April 10, 2023, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville, Florida. The purpose of the Hearing is to receive public input and consider approval of: New job description for ESE Analyst New job description for Accounts Payable Analyst Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 17. Public Notices Subject : 17.4 Public Notice Meeting : Apr 10, 2023 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.