Okaloosa County BOCC — August 4, 2015 — Task Order 14 — reading text

TASK ORDER APPROVAL FORM CONTRACT #: C13-2067-WS TASK ORDER #: 14 TASK ORDER AMOUNT: $_70,000 OFFERED BY CONSULTANT: Polyengineering, Inc. FIRM’S NAME Roy Petrey, P.E. REPRESENTATIVE’S PRINTED NAME SIGNATURE VP — Florida Operations P (72//; TITLE DATE RECOMMENDED FOR APPROVAL APPROVED BY OKALOOSA COUNTY (Department Director) (Per Purchasing Manual) e $25,000 or less approved by Purchasing Director e Between $25,001 and $50,000 approved by Purchasing Director and County Administrator e Inexcess of $50,000 approved by the Board. T Ul 2 5 SIGNATURE | Py ING DIRECTOR g, feelpyr= i OCWS Director 7/24 / (s TITLE DATE / ! 7/22) 285 DATE COUNTY ADMWTOR (if applicable) CHAIRMAN (if applicable) Zoz)s— DATE DATE TASK ORDER 14— OKALOOSA COUNTY WATER AND SEWER SYSTEM EAST COUNTY TRANSMISSION MAIN AND COLLEGE BOULEVARD EXTENSION C13-2067-WS TASK ORDER 14 THis TASK ORDER IS ISSUED PURSUANT TO THE AGREEMENT FOR CONSULTING SERVICES DATED OCTOBER 1, 2013, BETWEEN THE COUNTY OF OKALOOSA COUNTY, FLORIDA AND POLYENGINEERING, INC., WHICH IS INCORPORATED HEREIN BY THIS REFERENCE, WITH RESPECT TO Scope of Basic Services for East County Transmission Main and College Boulevard Extension Article A. Purpose: The purpose of this Task Order is to authorize and direct CONSULTANT {Polyengineering, Inc.) to proceed with professional engineering services for assisting the Okaloosa County Water and Sewer Department (CLIENT) to provide general water and wastewater professional services assistance. The activities that are included are described in “Article B. Scope of Services.” Article B. Scope of Services: The CONSULTANT agrees to furnish general professional engineering and technical services for the Work applicabie to Design and Construction Phase Services for the construction of proposed East County Transmission Main (Segment A) and College Boulevard Extension (Segment B) (PROJECT). The services that the CONSULTANT agrees to furnish as part of this AGREEMENT include, but are not limited to engineering and technical services to perform the following: 1. Design Phase services for a new wastewater force main. 2. Provide agency coordination including applying for required permit applications including FDOT, FDEP, USACOE and County Public Works as well as providing services to assist the CLIENT with purchase order issuance for the Horizontal Direction Drilling services required for the project. 3. Provide Construction Phase services to include services during construction and limited resident observation services adequate to certify completion to FDEP as required. Specific Work Tasks that may be authorized by the CLIENT’s representative are presented below. Work Task 1 — Design Phase Services 1.1 Design Phase Services 1.1.1 CONSULTANT shall continue detailed sewer force main design/HDD Bore design (from the current approximate 75% design through final design) from the Eglin Main Pump Station to the Twin Oaks Facility in Niceville near Hwy 85 (Segment A). 1.1.2 CONSULTANT shall incorporate pipeline alignment modifications into plans (Segment A). 1.1.3 CONSULTANT shall prepare (60%-90%-100%) detailed sewer force main design/HDD Bore design including tie-ins to existing mains and supplemental restraint of existing line if required along College Blvd. in Niceville, FL between the NWFSC main entrance and the Twin Oaks Facility near Hwy 85 (Segment B). 1.1.4 CONSULTANT shall attend onsite meeting with HDD Contractor for quote preparation (Utilizing CLIENT’s existing “Annual Contract for Subsurface Utility Bores”)(Segments A & B). 1.1.5 CONSULTANT shall develop and utilize computerized hydraulic model to analyze pipeline for ARV sizing and placement along with pipeline size/material optimization (Segments A & B). 1.1.6 CONSULTANT shall attend meetings as requested by representatives of the CLIENT and provide engineering assistance, consultation, and opinions (Segments A & B). 1.1.7 CONSULTANT shall perform QA/QC review of final design (Segments A & B). TASK ORDER 14— OKALOOSA COUNTY WATER AND SEWER SYSTEM EAST COUNTY TRANSMISSION MAIN AND COLLEGE BOULEVARD EXTENSION Work Task 2 — Permitting and Interagency Coordination 2.1 Permitting and interagency Coordination 2.1.1 2.1.2 2.1.3 CONSULTANT shail prepare necessary permit applications for approval by the Florida Department of Environmental Protection (FDEP), Florida Department of Transportation (FDOT), United States Army Corps of Engineers (USACOE) and County Department of Public Works. Permit fees shall be paid for by CLIENT (Segments A & B). CONSULTANT shall coordinate with said agencies and respond to requests for additional information, in order to obtain all necessary permits (Segments A & B). CONSULTANT shall meet with City of Niceville Staff to facilitate Turkey Creek Walk easement acquisition (Segment A) and Twin Oaks Facility easement “Letter of No Objection” to the Air Force (Segment B). ' Work Task 3 — Construction Phase Services 3.1 Construction Phase Services 3.1.1 3.1.2 3.1.3 3.14 CONSULTANT shall attend construction kickoff meeting and attend other meetings with representatives of the CLIENT, the HDD Contractor, and other appropriate parties when requested for consultation or conference about the construction activities of the projects (Segments A & B). CONSULTANT shall consult and advise CLIENT during construction and provide or coordinate technical interpretations of the drawings (Segments A & B). CONSULTANT shall make periodic visits to the site to observe the progress of the work and to determine, in general, if the work is proceeding in accordance with the intent of the design drawings (Segments A & B). CONSULTANT shall make a final review of CLIENT supplied as-built RECORD DRAWINGS to determine, in general, if the work has been completed in conformance with the design (Segments A & B). Work by Others — The following services will be provided by OTHERS: Preparation of all route and site surveys including survey showing approximate mean high water level of all water crossings. Utility coordination to ensure all known utilities are shown on survey Geotechnical studies and investigations (if required) Preparation/Modification of Eglin Easements if required Preparation of AF Form 813 (Request for Environmental Impact Analysis) Preparation of AF Form 103 (Base Civil Engineering Work Clearance Request) Preparation of As-built drawings The preceding scope of services is based on the CLIENT utilizing their existing “Annual Contract for Subsurface Utility Bores” and in-house crews for surveying and construction of the pipeline. Therefore, this scope of services does not include the preparation of any contract documents for bidding purposes or other bid phase services. Should the current HDD Contractor be unable to accomplish the work and bidding is required, additional time/costs will be required for development of bidding documents and performing bid-phase services. TAsk ORDER 14— OKALOOSA COUNTY WATER AND SEWER SYSTEM EAST COUNTY TRANSMISSION MAIN AND COLLEGE BOULEVARD EXTENSION Article C. Compensation Provisions: As compensation for providing the services described within this Task Order, CLIENT shall pay CONSULTANT in accordance with Section 5 of the October 1, 2013 Agreement based on either a percent complete for identified Lump Sum (LS) task or rate based for Time and Material (T&M) task. T&M task will be billed based on the hourly rate schedule per employee grade, as defined in the October 1, 2013, Agreement. The maximum fee of $70,000.00 (see table below for estimated breakdown of fee by individual work task) is predicated on the scope detailed in Article B. In the event of changes in scope, character, or complexity or if other services are required to be performed or furnished by the Engineer that are not otherwise provided in this Agreement, the total compensation may be re-evaluated and adjusted via amendment to this Task Order by an amount reached by mutual agreement between the CONSULTANT and the CLIENT. There shall be no obligation on the part of the Engineer to perform without compensation any duties not described within this Task Order. L. Work Task Cost Compensation Work Task Description Amounts Method 1. Design Phase Services $40,000 Lump Sum 2. Permitting and Interagency Coordination $20,000 Lump Sum 3. Construction Phase Services $10,000 Time & Material Total Overall Budget $70,000 Article D. Period of Service: The schedule for the Project within this Task Order is as follows: Authorization to Proceed: Upon Execution of Task Order Termination of Task Order: September 30, 2016 Article E. Authorized Representatives: The Authorized Representatives designated below are authorized to act with respect to this Task Order. Communications between the parties shall be through the Authorized Representatives: For CLIENT For CONSULTANT Name: Jeff Littrell Name: Roy Petrey, P.E. Director Vice President — Florida Operations M N ) 208 '/7 / 7-2245] srgnature daté signature ( date Address: Suite 300, Lewis Turner Boulevard, Address: P.O.Box 841 Fort Walton Beach, FL 32547 Shalimar, FL 32579 Telephone: (850) 651-7172 Telephone: (850) 609-1100 * %k %k %k k End *kk k% ok